Associate Co-Sec

Job Description

The Co-Sec services Associate assist with all aspects of the tasks pertaining to company secretary, legal processes related to Alternative Investment Fund, it’s fund structures and any other structures or entities. The Associate should perform assigned tasks with minimum supervision or coaching and thrive to bring value addition associated with this role. The Associate communicates independently with all stakeholders on operational matters and be able to provide solutions to the issues or resolve them such that it should not have impact on any deliverables. Tasks Ensure compliance with the provisions of the Companies Act, 2013 or other applicable laws to the entities or clients that the Associate work upon. Manage the board of directors' calendar, prepare meeting materials and ensure effective communication with stakeholders. Prepare meeting pack including drafting minutes, resolutions and agenda. Ensure distributing the pack to the stakeholders before the due date. Be responsible to maintain accurate corporate records, statutory registers, including filings with the Registrar of Companies (ROC) and other regulatory bodies. Coordinate or conduct shareholders or directors or other meetings and manage the company secretarial functions. Prepare and file annual reports and other regulatory or statutory disclosures or updates. Liaise with legal counsel on corporate governance matters and ensure compliance with company or Group’s policies and procedures. Liaise with legal team on finalising service agreements with clients or any other legal document. Adhere to the key performance indicators such as accuracy and timeline. Stay up to date on relevant corporate governance regulations and best practices. Key competencies for position and level Internal and external stakeholders focus Communicates effectively Plans, aligns and deliver Business and action oriented Self-starter Key behaviours we expect to see In addition to demonstrating our Group Values (Authentic, Bold, and Collaborative), the role holder will be expected to demonstrate the following: Accuracy Attention to detail Collaboration Organisation Proactivity Relationship building Taking ownership