Assistant/Deputy Manager

About Anant National University

Anant National University, India’s Premier Design University, is dedicated to training students to devise solutions for global problems through creative thinking.

Our DesignX way is unique in helping young designers develop a better understanding of the context we live in through community immersion, innovation and collaboration. The core of our pedagogy is sustainable design multiplied by a host of knowledge disciplines and technology to make problem solving impactful. Our multidisciplinary undergraduate, postgraduate and doctoral programmes in design, architecture, climate action and visual arts harness the knowledge from various disciplines and traditional practices to integrate it with cutting edge technology to address diverse challenges.

About Anant Fellowship in Sustainability and Built Environment

Anant Fellowship offers a one-year post-graduate diploma programme as well as a two-year masters program in sustainability and built environment at Anant National University, Ahmedabad. The multidisciplinary programmes are designed to prepare and empower students and young practitioners to create equitable and sustainable solutions for the built environment. The interdisciplinary approach is not only focused on urban development and sustainability but also explores disciplines such as art appreciation, philosophy, social sciences, design thinking and gender studies. Anant Fellowship offers classroom learning combined with hands-on experience, field visits and mentoring from inspiring faculty and experts from all over the world

Job Type

Full-time

Reporting to

Director, Anant Fellowship in Sustainability and Built Environment

Required Education Qualification

• Bachelor’s degree in any discipline (Business Administration, Education, Management, or related fields preferred)
• Master’s degree or postgraduate qualification (preferred)

Years of Experience

• Minimum 3-5 years of experience in academic administration, operations management, or related roles
• Prior experience in higher education or academic institutions is highly desirable
• Demonstrated experience in coordinating with multiple stakeholders and managing complex administrative processes

Key Responsibility Areas (KRAs)

• Academic Operations & Curriculum Support
  

• Support the Director, Academics in preparing course curriculum and enhancing the student learning experience.
• Prepare semester-wise academic calendars with confirmed courses, faculty assignments, and timetables.
• Ensure course information, schedules, and materials are shared with students in a timely manner.
• Support overall academic processes including course planning, faculty coordination, learning assessment, and feedback systems.

• Faculty Coordination
  

• Coordinate with faculty members on and off campus for travel arrangements, accommodation, and payments.
• Facilitate the execution of signed contracts, invoices, and MOUs with faculty.
• Schedule and manage faculty commitments and availability.

• Admissions & Student Engagement
  

• Support outreach and admissions initiatives.
• Arrange campus tours for prospective students and their families.
• Screen applications and coordinate with shortlisted candidates for interview scheduling.
• Manage interview parameter sheets and candidate information.

• Financial Coordination
  

• Coordinate with the accounts department for payment related matters for vendors and channel partners.
• Coordinate with the accounts department for timely fee collection and maintain a fees tracker.
• Process reimbursements and payments for faculty and staff.

• Data Management & Quality Improvement
  

• Collect and analyze feedback to enhance academic processes and the learning experience.
• Maintain accurate records of candidate information and admissions data.
• Coordinate with the IT department for maintenance of student records.

• Administrative Support
  

• Manage the Program Director’s calendar and support with scheduling outreach events.
• Create minutes of meetings and facilitate team meetings.
• Prepare presentation decks for university-wide meetings, such as Board of Management, Academic Council meetings, etc.
• Work with other departments such as Career Services, Student Services, Academic Affairs, Registrar’s Office, and others to ensure smooth communication and coordination.
• Contribute to broader university initiatives as needed.

Key Skills

Essential Skills

• Organizational & Time Management: Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Communication: Excellent written and verbal communication skills for interacting with faculty, students, and senior leadership.
• Coordination & Collaboration: Strong interpersonal skills to work effectively across departments and with diverse stakeholders.
• Attention to Detail: Precision in managing schedules, records, financial documentation, and academic materials.
• Problem-Solving: Proactive approach to identifying and resolving operational challenges.

• Technical Skills
  

• Proficiency in MS Office Suite (Word, Excel, PowerPoint) for documentation and presentations.
• Experience with calendar management and scheduling tools.
• Familiarity with student information systems and database management.
• Financial tracking and budget management capabilities.