Assistant Purchasing Manager

Assistant Purchase Manager (Flavours & Fragrances Division)

Role Purpose

To support the timely and cost-effective procurement of raw materials, packaging materials, and indirect supplies for the Flavours & Fragrance Division of Norex. The role focuses on commercial negotiation, vendor coordination, documentation follow-ups, logistics support, and ensuring material availability.

Key Responsibilities

A. Raw Material & Indirect Procurement

- Source aroma chemicals, essential oils, isolates, solvents, and other raw materials.

- Float RFQs, compare quotations, negotiate prices, and generate purchase orders.

- Ensure material availability as per production plans and reorder levels.

- Maintain price trackers for key commodities.

B. Vendor Management & Development

- Identify and onboard new suppliers.

- Maintain vendor database and performance records.

- Coordinate vendor samples for QC/R&D testing.

- Support vendor audits for quality and compliance.

C. Documentation & Regulatory Coordination

- Collect procurement-related documents (COA, SDS, IFRA certificates, allergen declarations, FEMA/FSSAI statements).

- Ensure timely submission of documents to QC/Regulatory teams.

- Manage import documentation and compliance checks.

D. Logistics & Inventory Coordination

- Coordinate dispatches, transporters, freight rates, and delivery follow-ups.

- Track shipments and communicate delays to Production/Warehouse.

- Ensure correct packaging standards (HDPE drums, aluminum bottles, GI drums).

- Monitor import shipments, customs clearance, and ETAs.

E. Cross-Functional Coordination

- Work closely with Production, QC, R&D, Warehouse, and Finance.

- Support raw material trials and alternate sourcing.

- Assist QC with sampling and inspection coordination.

F. Cost Optimization & Market Intelligence

- Assist in price benchmarking and annual rate contracts.

- Track global and domestic price trends.

- Support cost-saving and efficiency initiatives.

G. ERP & Reporting

- Update PRs, POs, GRNs in ERP.

- Maintain dashboards and procurement trackers.

- Submit weekly procurement MIS reports.

Skills Required

Functional:

- Negotiation and communication skills

- Knowledge of procurement cycles

- Understanding of commercial terms (INCOTERMS, taxes, freight)

- ERP and Excel proficiency

- Basic understanding of aroma ingredients

Behavioral:

- Attention to detail

- Strong follow-up discipline

- Relationship building with vendors

- Proactive risk identification

- High integrity in procurement

Education & Experience

- Graduate/Post-graduate in Business Administration, Supply Chain, Chemistry, or related field.

- 2–5 years of procurement experience in manufacturing/FMCG/chemicals/F&F.

- Experience with flavour/fragrance raw materials preferred.

Interested candidates can send their CV to:

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