Assistant Purchasing Manager

Assistant Manager – Purchase & Administration

Location:

Department:

About The Postcard Hotel

The Postcard Hotel

Our Corporate Office in Gurgaon serves as the brand’s strategic hub, driving operational excellence and ensuring that every touchpoint across our properties reflects The Postcard’s commitment to thoughtful luxury and exceptional quality.

Role Overview

Assistant Manager – Purchase & Administration

Key Responsibilities

Procurement & Purchase:

• Manage the complete purchasing cycle — from sourcing and vendor evaluation to final procurement.
• Identify reliable suppliers that meet The Postcard’s quality and sustainability standards.
• Negotiate pricing and contracts while ensuring timely and cost-effective procurement.
• Coordinate with property teams for operational and project-related requirements.
• Maintain detailed records of purchases, approvals, and vendor performance.

Administration:

• Oversee day-to-day office administration and facility management at the corporate office.
• Manage vendor contracts and service agreements for office operations.
• Support travel, logistics, and accommodation arrangements for corporate and resort teams.
• Ensure compliance with company policies, audit standards, and statutory requirements.
• Assist in organizing corporate events, meetings, and training programs.

Requirements

• Bachelor’s degree in Hotel Management, Business Administration, or a related field.

• Minimum 5–7 years of experience

  in Purchase and Administration, preferably in

  luxury hotel brands

  .
• Strong negotiation, vendor management, and budgeting skills.
• Excellent organizational, analytical, and communication abilities.
• Proficiency in MS Office and hospitality ERP systems.
• Detail-oriented with a commitment to upholding The Postcard’s brand values of quality and integrity.

Preferred Candidate Profile

• Experience in

  pre-opening

  or

  multi-property operations

  is an advantage.
• Should demonstrate discretion, professionalism, and a collaborative work ethic.
• A self-starter with the ability to work independently while aligning with brand objectives.