Assistant Project Manager

Title: Assistant Project Coordinator

Experience: 2-5 years.

Location: Ahmedabad (on-site)

Roles & Responsibilities:

• Assist in the overall coordination of project activities, ensuring timely completion of project deliverables.
• Organize meetings, track schedules, and manage resources necessary for project completion.
• Facilitate communication among team members, clients, and other stakeholders to ensure project requirements and expectations are clearly understood and met.
• Maintain and update project documentation, including project plans, action items, and meeting minutes.
• Track project progress, prepare reports on status, and highlight any risks or delays to the project manager.
• Assist in identifying project risks or issues and support the team in addressing them.
• Communicate with clients to gather information, provide updates, and ensure their needs are met throughout the project lifecycle.
• Ensure the project adheres to quality standards and best practices during each phase of development.
• Assist with tracking project budgets and expenditures to ensure projects stay within budget constraints.
• Suggest improvements to project processes to increase efficiency and effectiveness.
• Handle assigned assets securely and maintain confidentiality of credentials.
• Report any data loss, potential breaches, or unauthorized access promptly.
• Comply with DynaTech IT&IS policies and participate in Cyber Security awareness training.
• Ensure responsible usage of access rights and follow security protocols in daily tasks.

Qualifications:

• Bachelor’s degree in business administration, Management, IT, or a related field.
• 2-5 years of experience in project coordination or administration.
• Familiarity with project management methodologies (Agile, Waterfall, etc.) is a plus.
• Experience with Microsoft Dynamics 365 (D365FO/CRM) is an advantage.

Key Competencies/Skills:

• Strong ability to manage multiple tasks and prioritize them effectively.
• Excellent verbal and written communication skills for effective interaction with internal teams, clients, and stakeholders.
• Ensure all project documentation is accurate, timely, and well-organized.
• Ability to handle competing priorities and manage time effectively across tasks.
• Proactive approach to identifying and resolving issues that may arise during the project lifecycle.
• Ability to work well in a team environment and foster collaboration among team members.
• Proficiency in MS Office (Excel, Word, PowerPoint), and experience with project management software (e.g., MS Project, Jira, Trello).
• Ability to thrive in a fast-paced, changing environment and be flexible with shifting priorities.