Assistant Procurement Manager

• Procurement Operations:

Execute procurement strategies aligned with organizational objectives.

Manage the end-to-end procurement process including sourcing, tendering, evaluation, contracting, and purchasing.

Conduct market analysis, negotiate contracts, and finalize agreements to secure favorable terms.

Maintain accurate records of procurement activities, contracts, and related documentation.

• Vendor Management:

Develop and maintain effective relationships with vendors and suppliers.

Regularly evaluate vendor performance based on quality, cost, reliability, and adherence to delivery schedules.

Ensure timely renewal and management of vendor agreements.

• Compliance and Controls:

Ensure strict adherence to organizational procurement policies, procedures, and regulatory requirements.

Maintain transparency in procurement processes and documentation for audit compliance.

Assist in internal and external audits related to procurement activities.

• Cost Management:

Monitor procurement budgets and track spending to ensure adherence to budgetary constraints.

Identify and implement cost-saving initiatives and efficiency improvements in procurement processes.

• Reporting and MIS:

Prepare periodic procurement reports, highlighting spending patterns, vendor performance, and budget variances.

Provide analytical insights to management for strategic decision-making.

• Cross-functional Coordination:

Collaborate closely with finance, operations, and administrative departments to fulfill procurement requirements efficiently.

Resolve procurement-related issues promptly to avoid operational disruptions.

Technical Knowledge

• Solid understanding of procurement processes, contract management, and vendor evaluation

• Knowledge of commercial terms, negotiation tactics, and compliance standards

• Familiarity with ERP systems and procurement software

Behavioral Competencies

• Excellent negotiation and relationship management skills

• Strong analytical and organizational abilities

• Proactive communicator with effective interpersonal skills

• Capable of working independently and within a team environment

Minimum Qualification

• Post Graduate Degree in Commerce, Supply Chain Management, or related field

• Professional certifications in Procurement or Supply Chain Management preferred

Experience

• Minimum 5-7 years of relevant experience in procurement, vendor management, contract management, and negotiation

• Prior experience in the Education or similar service industry preferred