Assistant Procurement Manager

Job Purpose:

This individual will be a part of the central procurement team and assist in indirect procurement for Marks & Spencer (M&S). Individual should have experience in sourcing vendors and materials for spending categories like IT, Retail Consumables, SCM, Marketing, HR, Facilities etc.

Role & responsibilities

• The person will be responsible for managing indirect procurement for M&S India, covering a wide range of categories including IT (hardware, software, and services), HR and administration (HR consultants, insurance, travel agencies, HRMS, etc.), retail consumables (such as paper bags, stickers, hangers, uniforms, security, and housekeeping), as well as procurement support for supply chain, marketing, and other business functions.
• Writing and/or reviewing specifications for supplies and services, participate in technical discussions with stakeholders
• Pre-qualify vendor / suppliers based on vendor profile and market reputation for supplier assessments and selections, with the goal of obtaining optimized quality, cost, delivery and innovation for M&S.
• Manage RFP and participate in negotiations with suppliers.
• Co-ordination with vendors for quotations and comparing the quotes received
• Review and analyze bids to ensure adherence to procedures and policies and prepare techno-commercial comparatives for optimized procurement results.
• Compare and analyze finalized costs with market standards.
• Ensure optimization of M&S procurement systems; maintain global standards in procurement.
• Complete the procurement in committed timelines as per schedule
• Constantly seek out improvement of procurement processes and practices that eliminate non-value-added activity and incorporate relevant best practices.
• Communicates with Inter department employees / Vendors and assists in resolution of any open issues pro-actively.
• Should be well versed in Excel to analyze procurement data and generate analysis reports.
• Ensure procurement processes comply with company policies, Delegation of Authority (DOA), and audit requirements.
• Maintain accurate records of contracts, price agreements, and procurement logs.

Preferred candidate profile

• Strong negotiation and Sharp Analytical Mindset
• Excellent verbal and written communication
• Proficiency in MS Excel, PowerPoint.
• Knowledge of procurement process
• Ability to work independently and manage multiple priorities
• Ethical & Compliant

Problem-Solving Ability