Administrator/Office Manager

Job Title: Administrative Officer

Location: GRD CPF School, Neelambur
Department: Administration
Reporting To: Principal / Management
Salary: Negotiable (based on experience)
If Interested Contact : Hr@effica.in
9597677005

Looking for Immediate Joiner

Job Summary

The Administrative Officer will be responsible for managing and overseeing the school’s day-to-day administrative, facility, and operational functions. The role involves ensuring smooth campus operations, supporting staff and students, and maintaining an efficient, safe, and well-organized environment.
Candidates with prior experience in educational institutions such as schools or colleges will be given preference.

Roles and Responsibilities1. General Administration & Facility Management

• Oversee daily administrative and facility operations to ensure a safe, efficient, and compliant environment.
• Manage classroom and office space allocation, seating arrangements, and parking facilities.
• Coordinate campus maintenance activities including air conditioning, electrical, painting, and housekeeping.
• Implement and monitor safety, security, and hygiene protocols across the premises.
• Ensure smooth coordination between departments, teaching, and non-teaching staff for administrative requirements.

2. Event & Meeting Coordination

• Plan and organize school events, meetings, annual functions, and conferences.
• Manage calendar scheduling, hall/room bookings, and logistics support for events.
• Coordinate travel and accommodation arrangements for guests, staff, and dignitaries.

3. Housekeeping & Support Staff Management

• Supervise housekeeping and support staff including recruitment, attendance, and performance monitoring.
• Ensure campus cleanliness, hygiene, and maintenance of all facilities.
• Conduct regular audits and provide training sessions to staff for improved efficiency.

4. Procurement & Vendor Management

• Handle procurement of school supplies, stationery, uniforms, furniture, and consumables.
• Identify, evaluate, and manage vendors for timely supply and quality service.
• Negotiate contracts, handle AMC renewals, and maintain purchase documentation.

5. Budgeting & Cost Control

• Prepare annual administrative budgets and monitor day-to-day expenses.
• Implement cost-saving initiatives without compromising quality.
• Ensure timely processing of bills, petty cash, and vendor payments.

6. Communication & Correspondence

• Manage official correspondence, including emails, letters, circulars, and courier dispatch.
• Draft internal and external communications as required by the management.
• Maintain organized filing and documentation for all administrative communications.

7. Employee Support & Campus Engagement

• Coordinate onboarding support such as welcome kits, ID cards, and access setup.
• Handle exit formalities and asset handover procedures.
• Support in organizing staff welfare activities, celebrations, and recognition events.

8. Infrastructure & Asset Management

• Oversee maintenance of office and classroom assets including furniture, IT, and telecom equipment.
• Manage telecom, broadband, and intercom facilities including billing and records.
• Ensure proper inventory management and documentation of all assets.

9. Documentation & Reporting

• Maintain and update all administrative and statutory records.
• Prepare MIS reports (daily/weekly/monthly) for management review.
• Ensure adherence to institutional policies and compliance standards.

10. Special Projects & Support

• Support special projects, audits, and accreditation processes.
• Assist in implementing process automation and school improvement initiatives.

Candidate Requirements

• Qualification: Graduate/Postgraduate in Administration, Management, or related field.
• Experience: Minimum 3–7 years of relevant experience in school or college administration (mandatory preference for institutional experience).
• Skills:
• Excellent organizational and communication skills.
• Strong leadership and people management abilities.
• Proficiency in MS Office and administrative systems.
• Ability to multitask and manage time efficiently.

Employment Type: Full-Time

Working Days: 6 Days a Week
Location: GRD CPF School, Neelambur, Coimbatore

Job Types: Full-time, Permanent

Pay: ₹200,000.00 - ₹500,000.00 per year

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person