Administrative Manager

1. Administrative Support Manage and organize office operations, including correspondence, filing, record-keeping, and scheduling. Prepare reports, memos, invoices, and purchase orders as required. Maintain employee records, attendance, and leave documentation. Support HR functions such as recruitment, onboarding, and payroll coordination. 2. Operational Coordination Assist in coordinating daily bakery production schedules with the production and sales teams. Liaise with suppliers for ingredient and packaging orders; ensure timely delivery of materials. Monitor inventory levels of raw materials, packaging, and office supplies. Track and update production and delivery records for management review. 3. Financial & Procurement Assistance Handle petty cash and basic bookkeeping tasks in coordination with the accounts team. Process purchase requisitions, supplier invoices, and payment follow-ups. Prepare cost and expense reports for management analysis. 4. Compliance & Quality Documentation Maintain up-to-date records for food safety, hygiene, and quality audits (e.g., HACCP, ISO, or local food authority standards). Assist in documentation for product registration, health inspections, and regulatory renewals. Ensure that all administrative processes comply with company policies and industry regulations. 5. Customer & Vendor Communication Handle inquiries from customers, distributors, and suppliers. Coordinate with logistics for delivery schedules and order fulfillment. Support marketing and promotional activities when required. Qualifications: Diploma or Bachelor’s degree in Business Administration, Management, or a related field. 2–4 years of experience in an administrative or operations role; experience in the food or baking industry is an advantage. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and ERP or inventory systems. Strong organizational and multitasking skills.