Administrative Assistant – Buying Department

Job Title: Administrative Assistant – Buying Department 📍 Location: Navi Mumbai, India 🕒 Working Hours: Full-time, Monday to Friday 💼 Department: Procurement / Buying 💰 Salary: ₹3 – ₹6 LPA (based on experience) About the Role We are looking for a detail-oriented and organised Administrative Assistant to support our Buying Department. The ideal candidate will be responsible for assisting buyers with administrative tasks, maintaining vendor records, managing purchase orders, and supporting day-to-day operations of the procurement team. Key Responsibilities Maintain accurate purchase order records and assist with order processing Communicate with suppliers for order confirmations, follow-ups, and documentation Support buyers with product data entry, pricing updates, and stock status tracking Help prepare buying reports and supplier performance summaries Organise and manage vendor contracts and compliance documents Coordinate with logistics, finance, and warehouse teams for smooth operations Maintain and update internal databases, spreadsheets, and documentation Assisting with landed cost calculations and maintaining the related tracking sheet Coordinating QC inspections with the inspection company and communicating with suppliers for approvals or to address any concerns. Qualifications & Skills Bachelor’s degree in Business Administration, Supply Chain, or related field 1–2 years of administrative experience, preferably in a procurement or buying role Strong organizational and multitasking abilities Proficiency in MS Excel, Word, and basic ERP/Inventory software Good written and verbal communication skills Detail-oriented with a proactive work approach Preferred Experience Previous exposure to buying, merchandising, or supply chain departments Familiarity with procurement or inventory management systems (e.g., SAP, Zoho, Oracle) Why Join Us? Work for a UK-headquartered global business Work in a fast-paced and collaborative environment Learn and grow within the procurement and supply chain function Opportunities for career progression within buying and vendor management teams Clear path for career progression Office-based in Mumbai Flexi start time for work-life ease How to Apply Send your CV and cover letter to careers@keplin-group.com Subject: Application for Admin Assistant – Buying Department– Mumbai Application Show more Show less