Administrative Assistant

Company Description

Atomtrax Energy LLP specializes in the setup and compliance of gamma irradiation facilities for food, healthcare, and industrial applications. We provide comprehensive services including facility design, regulatory compliance, radiation shielding, safety training, and process validation. Additionally, we offer e-beam facility services focused on feasibility studies, business planning, facility setup, and process optimization. With years of experience in nuclear technology, Atomtrax Energy LLP ensures safety and efficiency in all our client facilities. We are your trusted partner for expert guidance in gamma and e-beam technology.

Key Responsibilities

Office Administration

• Manage daily office operations, stationery, office supplies, housekeeping, and vendor coordination.
• Handle incoming/outgoing emails, phone calls, correspondence, dispatches, and courier management.
• Maintain office records, filing systems, and document control (physical & digital).
• Support scheduling of meetings, appointments, and calendars for management.

Documentation & Coordination

• Prepare letters, reports, minutes of meetings, presentations, and other business documents.
• Assist in procurement processes, quotations, purchase orders, and invoice tracking.
• Maintain databases, employee records, attendance reports, and leave management systems.

Human Resource Support

• Assist HR in onboarding, joining formalities, induction, ID card issuance, and employee engagement activities.
• Coordinate recruitment activities such as screening resumes, scheduling interviews, and follow-ups.

Finance & Compliance Assistance

• Coordinate with accounts for petty cash, bills submission, payment follow-ups, and vendor invoices.
• Ensure compliance with company policies, safety protocols, and statutory records as required.

Other Responsibilities

• Assist senior management in day-to-day tasks and confidential assignments.
• Maintain a professional and welcoming reception environment for visitors and clients.
• Handle travel arrangements, hotel bookings, and logistics support for events and meetings.

Required Skills & Qualifications

• Bachelor’s degree in any discipline (Business Administration preferred)
• 0–1 years of administrative experience (Freshers may apply)
• Strong written & verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and basic computer operations
• Excellent organizational and time-management skills
• Ability to multitask and handle confidential information with integrity
• Pleasant personality, customer service orientation, and problem-solving attitude