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Posted:2 days ago| Platform: Linkedin logo

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Job Type

Full Time

Job Description

Location:

Department:


Reports to:


Job Summary:

Administrative Assistant


Key Responsibilities:

  • Administrative Support:

  • Provide general administrative support to the team, including scheduling meetings, organizing travel, and handling correspondence.
  • Provide Logistic support on VISA, Ticketing and Hotel Booking
  • Manage and maintain office supplies and inventory, ensuring timely restocking and adherence to budgets.
  • Prepare reports, presentations, and other documentation as requested by management.


  • SAP Data Entry and Management:

  • Use SAP to process purchase orders, sales orders, and invoices.
  • Enter and maintain accurate data within the SAP system, ensuring that all information is up-to-date and aligned with company processes.
  • Track inventory levels, monitor stock, and place orders using SAP materials management (MM) module.
  • Coordinate with internal teams to resolve SAP-related discrepancies or issues.


  • Procurement and Inventory Management:

  • Assist the procurement team in placing orders through SAP and monitor delivery timelines.
  • Update and maintain SAP with procurement-related information such as purchase requisitions, orders, and receipts.
  • Support inventory management, using SAP to track the movement and status of goods.


  • Financial Support:

  • Assist with processing invoices and matching purchase orders in SAP for proper accounting and payment processing.
  • Help with expense reports and financial documentation, ensuring accuracy and compliance with company policies.
  • Generate basic financial reports, including procurement and expenditure summaries.


  • Communication and Coordination:

  • Liaise with vendors, suppliers, and other external partners as needed to ensure smooth administrative operations.
  • Support various departments in coordinating administrative tasks and scheduling meetings or events.
  • Work closely with finance and HR teams to ensure SAP data is consistent and complete for financial and reporting purposes.


Qualifications:


  • Education:

Graduate any discipline with strong English communication


  • Experience:

  • Minimum of 2 years of administrative experience, with a strong understanding of SAP.
  • Prior experience in a role that involves using SAP for procurement, inventory, and financial data management is highly preferred.
  • Familiarity with SAP modules such as Materials Management (MM), Sales and Distribution (SD), and Finance (FI) is a plus.


  • Skills & Competencies:

  • Proficient in SAP software, especially in procurement, inventory, and financial modules.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team in a fast-paced environment.


  • Additional Requirements:

  • Strong time management skills and ability to prioritize tasks.
  • Ability to maintain confidentiality and handle sensitive information.

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