Administrative Assistant

Job Scope & Responsibilities:

• Admin support to a team of 150-200
• IT Hardware Management, distribution, purchases for entire team
• Raising Purchase Orders, Tracking Budgets, Maintaining Data Sheets
• Handling Human Resource tool, Recruiting Tools, Finance Tools
• Seating/Location Management for entire team assignment of seats, internal movements
• Purchases of goodies, Organizing off sites, Meetings, Morale outings etc.
• Exec visits end to end management
• Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments
• on need basis)
• Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions
• Executive Support to Managers with respect to end to end Travel/Raising Expenses, attending to their requests
• Calendar Management

Job Scope & Responsibilities:

• Admin support to a team of 150-200
• IT Hardware Management, distribution, purchases for entire team
• Raising Purchase Orders, Tracking Budgets, Maintaining Data Sheets
• Handling Human Resource tool, Recruiting Tools, Finance Tools
• Seating/Location Management for entire team assignment of seats, internal movements
• Purchases of goodies, Organizing off sites, Meetings, Morale outings etc.
• Exec visits end to end management
• Collation of data for the team t-shirt sizes, Birthdays, addresses, mobile number etc. (providing data to other departments
• on need basis)
• Working closely with other departments like Human Resource, Finance, Recruiting, US counterpart for executing the admin functions
• Executive Support to Managers with respect to end to end Travel/Raising Expenses, attending to their requests
• Calendar Management

Required Skills:

• Candidate who has worked coordinating and managing admin activities for a large team will be ideal for this role
• Dedicated, Highly responsible & accountable
• Independent in handling responsibilities with minimal supervision, has eye to detail and provides results with 100% accuracy rate
• Effective verbal and written communication skills required
• Good at maintaining confidentiality
• Creative
• Adaptable to changing environments
• Respectful/Great attitude/behavior skills while working with the team and during interactions.
• Ability to accommodate different working styles, maintain high integrity, confidentiality and excellent customer service skills
• Should be caring and sensitive to team's needs and helping them
• Able to stretch
• Consistently demonstrate a can-do attitude; eagerness and ability to work effectively under pressure with significant time constraints, and in relatively ambiguous and complex situations
• Passionate about learning, helping and supporting the Team
• Knowledge and proficiency with Microsoft products including Outlook, Excel, Word, PowerPoint etc.
• Able to meet deadlines given attaining 100% accuracy levels
• Must be a strong self-motivated team player who will demonstrate and drive initiatives
• Must have a positive, empathetic and professional approach
• This position requires strong attention to detail & Problem -solving skills
• Ability to react with appropriate urgency and maintain composure in situations and events that require a quick response or turnaround
• Ability to set and prioritize one's own work agenda and drive team progress in key areas by being proactive, detail oriented, and a strong team player in a busy and sometimes hectic environment