Administrative Assistant

The Administrative Assistant will be responsible for providing remote administrative assistance for professionals based in our US offices working in night shifts (5.30 PM to 2.30 AM IST OR 8.30 PM to 5.30 AM IST).

Meeting management

• Extensive coordination and scheduling of internal / external meetings and conference calls, video conference meetings for the teams both internally / externally with clients and Ares global offices.
• Liaising with other Executive Administrators globally when necessary.
• Coordination of Domestic and International travel arrangements including flight / hotel bookings, trains, and ground transportation; arranging Visa’s where necessary and creating detailed travel itineraries.
  

General Administration

• Timely collection and processing of team expenses for both cash and American Express using the company expense system.
• Supporting the other Executive & Admin Assistants where necessary.
  

Education

• Bachelor’s Degree
• Experience as an Executive / Administrative Assistant supporting a team in a professional, fast paced environment.
  

Experience / Skills Required

• Strong attention to detail and highly organized.
• Strong client service orientation.
• Effective prioritization of multiple professionals.
• Experience in travel coordination; domestic & international.
• Understanding of different time zones
• Excellent written and verbal communication skills.
• Ability to represent the team in a positive way through interactions with other internal teams, as well as external clients, investors, and partners.
• Technical proficiency is mandatory; programs used include, MS Word, Excel, PowerPoint, Outlook.
• Good judgment as to when to escalate issues vs. solving problems independently.
  

Reporting Relationships