Administration Officer

Job Title: Administration Officer

Location: Chennai, India
Department: Administration / Operations
Reports To: VP – HR

About Garuda Aerospace

Garuda Aerospace is India’s leading Drone-as-a-Service (DaaS) provider, driving innovation and impact across agriculture, defense, logistics, and infrastructure sectors. We are a fast-paced, mission-driven organization that values operational excellence, efficiency, and collaboration.

Role Summary

The Administration Officer will oversee all office administrative activities, ensuring smooth day-to-day operations across facilities, vendor management, procurement, travel, and employee support services. The role demands a proactive professional who can maintain a high standard of organizational efficiency and workplace experience.

Key Responsibilities

Office & Facility Management

• Oversee general office operations including housekeeping, pantry, maintenance, and security.
• Ensure office premises are safe, well-maintained, and aligned with company standards.
• Coordinate with vendors for repairs, maintenance, and infrastructure needs.
• Manage access cards, visitor management, and front-desk operations.

Procurement & Vendor Management

• Source and negotiate with vendors for office supplies, equipment, and services.
• Maintain vendor contracts, renewals, and ensure compliance with company policies.
• Process purchase orders, quotations, and invoices in coordination with Finance.

Travel & Logistics

• Handle travel bookings (air, train, cab, accommodation) for employees and guests.
• Coordinate logistics for official events, training, and offsites.

Asset & Inventory Management

• Maintain records of office assets, stationery, and IT/non-IT equipment.
• Conduct periodic inventory checks and audits.

Employee Support & Engagement

• Ensure a smooth onboarding experience in coordination with HR and IT.
• Support in organizing employee engagement activities and company events.
• Address day-to-day administrative queries and provide timely resolutions.

Compliance & Documentation

• Maintain updated records of agreements, licenses, and statutory documents.
• Support audits and ensure adherence to internal and external compliance standards.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 6 years of experience in Administration / Facilities / Operations roles.
• Experience in a manufacturing, tech, or aviation/start-up environment preferred.

Skills & Attributes

• Strong organizational and multitasking skills.
• Excellent communication and negotiation abilities.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Ability to handle confidential information with discretion.
• Customer-service orientation and a problem-solving mindset.

Why Join Us

At Garuda Aerospace, you’ll be part of an organization that is transforming industries with cutting-edge drone technology. You’ll work with passionate professionals and contribute to an environment that values innovation, efficiency, and collaboration.

Job Type: Full-time

Pay: ₹10,871.06 - ₹34,800.61 per month

Benefits:

• Food provided
• Health insurance
• Life insurance
• Paid sick time
• Provident Fund

Work Location: In person