Administration Head

About Loadshare:

What sets us apart:

•       Scale with depth: We handle ~400K deliveries/day across food, e-commerce (B2C), B2B retail, and digital commerce, powered by a 20,000+ rider network.

•       Strong financials, stronger ambition: With 430 Cr in FY25 revenue and support from global investors (Tiger Global, Matrix, BII, Stellaris, BeeNext), we have a long runway and a path to profitability

•       Dual-engine model: We not only operate India’s most flexible last-mile delivery network, but also license our in-house logistics tech platform that processes an additional 20 lac orders/day — one of the few in India to enable asset cross-utilization across verticals

•       Strategic partner to India’s digital economy: We work with every major digital commerce player (ecomm, quick commerce, food, mobility) , and are expanding wallet share and capabilities within existing giants while co-creating new models with emerging platforms and brands.

•       Built to scale profitably: We’re not chasing GMV at all costs. We’re building the most capital- efficient, tech-enabled logistics engine in the country.

We’re now building for our next phase: a 5X scale-up over the next 5 years, anchored in sharper client focus, deeper solutions, and new growth engines.

Founders/ Founding team:

  Raghu Talluri (CEO) - Formerly at Myntra, McKinsey

  Pramod Nair (CTO) - Formerly at Freecharge, Snapdeal, MartMobi

  Rakib Ahmed (Co Founder, Head EComm/ Trucking/Warehousing)- Formerly at ICICI Prudential, Co founder Lunate Eco

  Overall 500+ employees on roll

What You’ll Do

• Lead overall administration, facilities, procurement, and travel operations across multiple sites/office.
•  Lead infrastructure planning and expansions aligned with growth targets.
• Ensure preventive maintenance, AMC compliance, and optimal space utilization.
• Drive workplace safety, security protocols, and statutory compliance.
• Manage vendor contracts for security, housekeeping, maintenance, travel, and supplies.
• Negotiate SLAs to ensure high service quality and cost efficiency.
• Own budget planning and operational cost optimization.
• Prepare and present budget forecasts, MIS reports, and operational dashboards to leadership
• Conduct periodic audits to identify risks and enforce corrective measures.
• Establish protocols for cash handling, COD security, and asset management.
• Develop and implement SOPs for administrative workflows across all locations.
• Establish, implement, and continuously improve SOPs, policies, and compliance frameworks
  for administration and facilities
• Standardize MIS reporting on facility performance, vendor efficiency, and cost tracking.
• Liaise with business heads to ensure admin readiness for new business launches.
   

 Who You Are

• 7+ years of experience in administration, facilities, procurement,real estate or corporate services leadership within high-growth (logistics, e-commerce, manufacturing preferred).
• Proven ability to scale administrative functions during rapid growth.
• Strong skills in vendor negotiation, compliance leadership, budgeting, and operational control.
• Highly structured, detail-focused, and execution-driven.
• Willingness to travel frequently for on-ground oversight.
• Excellent communication, stakeholder management, and leadership skills.

Nice to Have

• Experience in logistics, warehousing, or similar industry
• Background in cost-control strategies in asset-heavy businesses.
• Exposure to tech-enabled workplace management tools and dashboards.

Why This Role

• High-impact role:

  You’ll be the operational backbone driving Loadshare’s scaling ambitions.

• Visibility & ownership:

  Direct collaboration with CXOs; real decision-ownership, not just execution.
•  

  Growth tandem:

  As Loadshare expands 5X, so will your function and influence.

• Build from scratch:

  Opportunity to define processes, not just follow them.

• High Ownership

  : Lead a core business enabler function impacting all employees and leadership.

Roles & Responsibilities:

• Lead overall administration, facilities, procurement, and travel operations across multiple sites/office.
• Lead infrastructure planning and expansions aligned with growth targets.
• Ensure preventive maintenance, AMC compliance, and optimal space utilization.
•  Drive workplace safety, security protocols, and statutory compliance.
• Manage vendor contracts for security, housekeeping, maintenance, travel, and supplies.
• Negotiate SLAs to ensure high service quality and cost efficiency.
• Own budget planning and operational cost optimization.
•  Prepare and present budget forecasts, MIS reports, and operational dashboards to leadership
• Conduct periodic audits to identify risks and enforce corrective measures.
•  Establish protocols for cash handling, COD security, and asset management.
•  Develop and implement SOPs for administrative workflows across all locations.
• Establish, implement, and continuously improve SOPs, policies, and compliance frameworks
  for administration and facilities
• Standardize MIS reporting on facility performance, vendor efficiency, and cost tracking.
• Liaise with business heads to ensure admin readiness for new business launches.