Admin Executive

Job Profile: – Administration Company: Harish Bakers & Confectioners Pvt. Ltd. Location: Sector 35, Gurgaon Department: Administration Reports To: Managing Director Employment Type: Full-Time Salary: Starting from ₹30,000 / Month — final compensation as per interview and experience Job Summary: The Administration Head at Harish Bakers & Confectioners Pvt. Ltd. will be responsible for managing and streamlining the company’s administrative operations across offices, production units, and retail outlets. This role includes facility management, vendor coordination, compliance (including FSSAI), and team supervision to ensure efficient, safe, and legally compliant working environments aligned with the company's growth and operational goals. Key Responsibilities: 1. Office & Facility Management Oversee day-to-day operations of the office at Sector 35, Gurgaon, as well as factory and retail locations. Ensure proper maintenance, cleanliness, and functionality of infrastructure and utilities. Supervise security, housekeeping, and facility services across all locations. 2. Administrative Oversight Develop, implement, and maintain effective administrative systems and procedures. Ensure proper documentation, recordkeeping, and asset management. 3. Vendor & Procurement Management Identify, evaluate, and manage vendors for administrative, facility, and operational supplies. Negotiate contracts and ensure timely procurement of goods and services. 4. Compliance & Regulatory (Including FSSAI) Ensure compliance with statutory requirements, including food safety, fire, labor laws, and local regulations. Handle documentation and coordination for FSSAI license applications and renewals. Maintain hygiene, sanitation, and food handling standards in line with FSSAI regulations. Coordinate with FSSAI officials during inspections and audits. Ensure documentation and support for food safety and quality audits. 5. Budgeting & Cost Control Prepare and manage the administrative budget. Implement cost-effective initiatives while ensuring service and infrastructure standards. 6. Team Management Supervise administrative staff including office assistants, drivers, security, and housekeeping teams. Provide leadership, training, and evaluation to maintain team efficiency and morale. 7. Cross-Departmental Support Support HR, production, and finance teams in events, audits, inspections, and operational coordination. Facilitate internal logistics and administrative needs across departments. Key Requirements: Education: Bachelor's degree. Experience: 3-5 years in administration. Skills: Strong leadership, organizational, and communication skills Sound knowledge of FSSAI regulations and documentation processes Proficiency in Microsoft Office and administrative software Vendor negotiation and facility management expertise Ability to handle high-pressure situations and multitask efficiently