Admin Executive

Role Overview: As a part of India's Largest Tech-Enabled Celebrity Engagement Platform, you will play a crucial role in office coordination and maintenance. This includes overseeing office facilities such as water, AC, electricity, and furniture, as well as ensuring cleanliness. You will be responsible for communicating with vendors like cleaners and electricians to ensure timely services and coordinate with the building/society management on security and maintenance issues. In your role, you will have the opportunity to directly engage with the founders, assisting in office needs, meeting schedules, and travel arrangements. Additionally, you will provide basic IT support for laptops, phones, and internet, and maintain office tech equipment to ensure smooth operations. Key Responsibilities: - Managing inventory, ordering supplies, and tracking deliveries for stationery and supplies management. - Overseeing document printing, coordinating for meetings, and ensuring the functionality of printers/copiers. - Allocating and tracking office assets such as laptops, phones, and chargers, while maintaining accurate records. - Booking travel arrangements including flights, trains, and hotels, and coordinating with agencies for bookings. - Managing employee ID card allocation and office access. - Handling vendor invoice coordination, tracking office-related expenses, managing petty cash, and assisting in reporting. - Coordinating logistics and courier services, managing deliveries, coordinating with couriers such as We Fast and Porter, and tracking office packages. - Creating a reimbursement folder each month, checking proof, and calculations, as well as assisting in the interview process by providing candidates with interview forms. Qualifications Required: - Experience in office coordination and maintenance. - Strong communication skills to interact with vendors, building/society management, and founders. - Basic IT support knowledge for laptops, phones, and internet. - Organizational skills for managing inventory, supplies, and office assets efficiently. - Ability to handle travel arrangements, bookings, and logistics effectively. - Proficiency in handling office-related expenses, petty cash, and vendor coordination. - Attention to detail for document printing, tracking deliveries, and reimbursement calculations. (Note: No additional details of the company were present in the provided job description.),