Admin Executive

Job Summary:

We are looking for a highly organized Admin Executive with 2-3 years of experience to manage daily office operations, including administrative duties, office management, and accounting activities. The ideal candidate will have experience in managing expenses, preparing financial reports, and handling various accounting tasks, in addition to supporting office operations and team coordination.

Key Responsibilities:

Office Management:

• Oversee the smooth running of day-to-day office activities.
• Coordinate office maintenance, repairs, and liaise with service providers.
• Maintain office supplies and ensure timely ordering and restocking.

Document and Records Management:

• Maintain an organized filing system (both physical and digital) for easy access to documents.
• Prepare and proofread correspondence, reports, and internal documents.

Scheduling and Coordination:

• Manage executives' calendars, schedule meetings, and coordinate travel arrangements.
• Organize meetings, workshops, and internal events, ensuring smooth logistical arrangements.

Expense and Accounting Management:

• Track daily office expenses, ensure they are within budget, and prepare expense reports.
• Assist in preparing monthly and annual financial statements.
• Monitor petty cash and manage reimbursement requests.
• Process invoices and liaise with vendors to ensure timely payments.
• Maintain records of transactions and assist with audits as required.

Communication and Support:

• Answer phone calls and respond to inquiries, directing them to relevant departments.
• Prepare presentations, reports, and other communication materials for executives.
• Assist in organizing company events, employee engagement activities, and team-building events.

Compliance and Health & Safety:

• Ensure the office adheres to company policies and legal requirements.
• Maintain health and safety standards within the office, including emergency procedures.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• 2-3 years of experience in an administrative role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Basic knowledge of accounting principles and expense management.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and work in a fast-paced environment.
• Excellent communication skills and interpersonal abilities.

Desired Skills:

• Familiarity with handling vendor negotiations and managing payments.
• Basic understanding related to office expenses and other duties.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Provident Fund

Work Location: In person