Admin & Accounts Executive

Job Summary: The Admin & Accounts Executive is responsible for managing both administrative operations and financial/accounting tasks to ensure efficient office functioning and accurate financial management. This person will ensure compliance with statutory requirements, support decision‑making through timely and accurate reports, and help maintain a smooth operational environment.

Key Responsibilities:

Accounts / Financial Responsibilities

- Maintain full set of accounting records: accounts payable, accounts receivable, general ledger.

- Process and record financial transactions, including invoices, vendor payments, receipts, payroll, staff reimbursements.

- Prepare monthly, quarterly, and annual financial statements (profit & loss, balance sheet, cash flow).

- Reconcile bank statements regularly and resolve discrepancies.

- Assist with budgeting, forecasting, and variance analysis.

- Ensure compliance with tax laws (GST, TDS, etc.), statutory filings, and audit requirements.

- Maintain fixed assets register; calculate depreciation, track asset additions/disposals.

- Manage vendor relationships; ensure timely purchase order processing, invoice approvals, payment disbursements.

- Prepare and submit financial MIS (Management Information Systems) reports to management.

- Administration & Office Operations

- Oversee day‑to‑day administrative operations: office supplies, vendor coordination, maintenance, utilities etc.

- Manage office facilities, ensure proper functioning of infrastructure, cleanliness, and safety.

- Handle HR‑related administrative tasks: employee onboarding/offboarding, maintaining staff records, attendance, leave management, travel arrangements.

- Maintain accurate records (digital and physical) of contracts, licenses, registrations, leases, insurance etc.

- Support management in scheduling meetings, managing communication, ensuring office correspondence and documentation is properly handled.

- Assist in procurement of office equipment and services; ensure cost‑effective purchases.

- Compliance, Controls & Process Improvement.

- Ensure adherence to company policies, statutory requirements, and internal controls.

- Support internal and external audits. Provide required documentation, reconcile queries.

- Identify areas for process improvement in both accounts and administration; implement standard operating procedures (SOPs) to increase efficiency.

- Maintain data confidentiality and integrity.

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 5 years (Required)

Work Location: In person