Accounts Receivable Specialist

Role:

The Accounts Receivable (AR) Specialist will manage the complete AR lifecycle, ensuring accurate invoicing, GST & e-Invoicing compliance, timely collections, and proper accounting in Tally ERP. The role will also support audits, reconciliations, and AR process automation to improve efficiency.

Key Responsibilities

1. Pre-Invoicing Validation

• Review and approve projects in CRM/ERP created by the sales team.
• Match Purchase Orders (POs) with proposals, quotations, and contracts.
• Verify PO terms, billing milestones, payment terms, and applicable taxes.
• Coordinate with project managers to confirm delivery before billing.

2. Invoice Preparation & Compliance

• Prepare invoices for services provided.
• Apply correct GST treatment, HSN/SAC codes, and generate e-Invoices on GST portal.
• Create accounting entries in Tally ERP with proper supporting documents.
• Ensure compliance with Indian statutory requirements.

3. E-Invoicing & GST Compliance

• Upload invoices to GST portal for IRN & QR code generation.
• Support GST filing in coordination with the tax team.
• Maintain audit-ready documentation.

4. Accounts Receivable Management

• Maintain real-time AR ledger and monitor outstanding payments.
• Follow up with clients as per agreed credit terms.
• Prepare AR ageing reports and escalate overdue accounts.

5. Collection & Reconciliation

• Track bank receipts and match them against invoices.
• Manage short payments, credit notes, and disputed cases.
• Perform monthly AR reconciliations and match income with Form 26AS.

6. Sales Support & Closure

• Share AR status with the sales team for renewals, deal closures, and payment follow-ups.
• Provide accurate outstanding details for client discussions.

7. Reporting, Audit & Automation

• Prepare weekly AR reports and collection performance metrics.
• Support internal/statutory audits with required documentation.
• Recommend and implement automation/process improvements.

Skills & Competencies

• Strong knowledge of end-to-end AR processes for services/SaaS businesses.
• Proficiency in

  Tally ERP

  &

  MS Excel

  .
• Sound understanding of GST & e-Invoicing compliance in India.
• Excellent attention to detail and accuracy.
• Strong follow-up and client communication skills.
• Ability to collaborate with sales, delivery, and legal teams.

Familiarity with CRM tools for project tracking.

Share your CV on ravi.parmar@cygnet.one