Academic Officer

Mithila Institute of Technology and Management

Position Title: Academic Officer -

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Role Summary

Academic Officer

Key Responsibilities

A. Academic Planning & Coordination

• Prepare and publish institutional academic calendars and term schedules
• Create and manage class timetables for all programs in coordination with HoDs
• Ensure timely syllabus distribution and compliance with university guidelines
• Support onboarding of new faculty and assist in teaching workload distribution

B. Student Records & Admissions

• Assist with student admission processes, document verification, and enrolment coordination
• Maintain updated student databases, including course registrations and academic records
• Coordinate with university for student registration, migration, and roll number generation

C. Examination & Assessment Support

• Work with Examination Cell and Controller of Examinations (CoE) to organize internal assessments
• Maintain records of attendance, marks, and continuous evaluation
• Ensure documentation for university examinations is error-free and timely submitted

D. Communication & Documentation

• Circulate notices, academic guidelines, schedules, and circulars to faculty and students
• Draft letters, official communications, and reports for academic compliance
• Maintain records for NAAC/NBA/AICTE and affiliating university inspections

E. Academic Compliance & Quality

• Assist in preparation of reports for university, AICTE, and academic audits
• Track course progress and flag deviations to Principal/HoD
• Support digital record-keeping and implementation of ERP/LMS systems

Eligibility Criteria

Educational Qualifications

• Bachelor’s or Master’s Degree in any discipline (preferred: Management, Education, Computer Science)
• Certification in educational administration/ERP tools is an advantage

Experience

• 2–5 years of relevant experience in academic administration, preferably in a college or university
• Familiarity with AICTE/UGC/university processes and documentation

Key Skills Required

• Excellent organizational and multitasking abilities
• Working knowledge of MS Office, Google Workspace, and ERP/LMS platforms
• Effective written and verbal communication (in English and Hindi)
• Ability to work collaboratively with faculty, students, and external agencies
• Discretion and professionalism in handling sensitive academic data

Salary Range

• ₹25,000 – ₹40,000/month (based on qualification and experience)