1326 Travel Arrangements Jobs - Page 24

be involved in all aspect of office management such as employee travel, visa processing, plane and hotel bookings. This will be done for India members as well as employees outside of India as well.Assist colleagues whenever necessary Must have a graduation degree (B Com preferred).Have a valid passport valid for at least 1 year.Must be based in the Delhi/ Gurgaon Experience 2 - 5 Years Industry HR Recruitment Administration IR Training & Development Operations Qualification Professional Degree Key Skills Excellent Verbal Skills Written Communication Skills Travel Booking Admin Activities Office Administrator Travel Arrangements Office Management Microsoft Office Housekeeping Management Housekeeping MNC

Executive Assistant is responsible to support the CEO in driving strategic initiatives and ensuring seamless internal and external coordination. This role is pivotal in enabling the CEO to focus on high-level priorities by managing operational, planning, and coordination tasks effectively. Key Responsibilities: External Coordination: Act as a primary point of contact between the CEO and external stakeholders, including clients, partners, and vendors. Facilitate and schedule meetings, ensuring effective communication and follow-up on action items. Prepare presentations, briefing materials, and reports for external engagements. Internal Management Information Systems (MIS): Design, maintain, and update internal MIS systems to ensure accurate and timely reporting of key performance metrics. Gather, analyze, and summarize data for the CEO to support informed decision-making. Ensure data integrity and collaborate with teams to enhance MIS processes. Planning & Coordination: Support the CEO in planning and prioritizing tasks, projects, and meetings. Coordinate with internal departments to ensure alignment and timely execution of business objectives. Monitor project progress and provide regular updates to the CEO. Strategic Growth Initiatives: Assist the CEO in identifying and evaluating new business opportunities. Conduct research and prepare feasibility studies to support strategic decisions. Collaborate with cross-functional teams to drive the implementation of growth initiatives. Qualifications and Skills: Bachelors degree in Business Administration, Management, or a related field. Proven experience in executive support, project management, or a similar role. Strong organizational and time-management skills with the ability to manage multiple priorities. Analytical mindset with a focus on detail and accuracy. Additional Requirements: 2-wheeler is preferable Ability to work independently and maintain confidentiality. Proficiency in Microsoft Office Suite and experience with MIS tools. Excellent written and verbal communication skills. Interested candidates can send their resume to praneetha.solarbull@gmail.com with the subject line Executive Assistant.

Role & responsibilities Travel ticket bookings of Cab, Bus, Train, and Flight ( Domestic and International) Hotel Bookings ( Domestic and International) Coordinate with airlines, hotels, and other service provider to ensure smooth travel and negotiate for best rates Ensure all travel arrangements align with company policy and the budget Visa applications and processing Provide support to employees by addressing travel related queries, and assist with any travel changes/emergencies. Maintain accurate records of all travel transactions including expenses, invoices, and travel itineraries Preferred candidate profile Any graduate with at least 7 to 10 years of relevant experience Good written and oral communication Good in MS Excel

Responsible for Guest House Vehicle Management Fuel Management Work on Site - Coordinate with HO

Responsibilities: * Coordinate meetings & events * Manage executive schedule & travel plans * Book hotels, tickets & flights * Ensure timely expense submission * Provide administrative support Health insurance

Role & responsibilities Job Overview: We are looking for a young and energetic, highly organized, proactive, and detail-oriented Executive Assistant to support the CEO of Eufinger Studio, Joshua Eufinger. This role involves managing day-to-day executive support functions, drafting proposals, handling vendor coordination and payment follow-ups, and ensuring seamless communication with internal and external stakeholders, including the Anshul Groups concerned personnel. This is a critical position requiring discretion, professionalism, strong multitasking skills. Key Responsibilities: Manage the Directors daily schedule, meetings, and appointments smoothly. Arrange travel, book tickets, plan meetings, and take meeting notes when needed. Keep all confidential information private and secure. Help the Director with follow-ups, keeping track of reports, and managing tasks. Create and edit proposals, presentations, and official documents. Work with team members to collect necessary technical and pricing information for proposals. Make sure all proposals and documents are submitted on time. Talk to vendors to get quotes, finalize agreements, and check delivery and quality. Follow up on vendor payments and coordinate with the accounts team to ensure timely payments. Keep all records of vendor communication, transactions, and contracts up to date. Act as a communication link between the CEO and other departments, consultants, and clients. Stay in touch with the concerned team members at Anshul Group for coordination and project updates. You will be working closely with Anshul Groups Executive Assistant. Make sure all tasks and responsibilities related to projects are completed on time and correctly. Keep all important files, records, and digital documents organized in the office server, in folders (as necessary). Support office work and help with HR or admin tasks Take initiative to solve office issues and suggest improvements in administrative processes The CEO lives in San Francisco, but often travels. You must be okay with having a dynamic work schedule and have meetings outside of regular office-hours. Required Skills & Competencies: Outstanding work ethic, quick problem solver, showing initiative and eagerness to learn, work in a team, be of diplomatic character, and a strong sense of responsibility Interest in the business side of an architecture company and passionate about learning Excellent communication (verbal & written) and interpersonal skills in English. Marathi is much preferred. Hindi and any other languages are a plus. Joshua is German, so the ability to speak German will also be a plus. You will be feet on the ground for the Indian office. Strong organizational, time-management, and follow-up skills. Highly skilled in MS Office (Word, Excel, PowerPoint, Outlook). Proficiency in Adobe Creative Suit, especially InDesign and Photoshop Ability to handle pressure, establish your own systems, and work independently while organizing the CEO. Professional attitude with a strong sense of responsibility and confidentiality. Knowledge of architecture/design industry processes is an added advantage. The ideal candidate will have spend a significant amount of time internationally, especially China, Europe, or US and be accustomed to standards of detail there. Qualifications & Experience: Bachelor or Master’s degree ideally from an international university in the AEC field, Business Administration, Management, or a related field. You will be mostly evaluated on personality but a background in business, design, and construction will be helpful. Minimum 5–8 years of experience as an Executive Assistant or in a similar administrative role. Prior experience supporting senior leadership, preferably in an architectural, construction, or real estate environment.

Petty Cash Management: Office Maintenance Procurement & Inventory Management: Vendor & Service Coordination: Support for Internal Events & Meetings: Travel & Logistics Assistance: Record Keeping & Documentation: Support to HR & Finance Health insurance Leave encashment Gratuity Provident fund Job/soft skill training

Role Description You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs). Your key responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including: Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events Compiling and disseminating meeting documents Handle travel bookings & expense claims Tracking infrastructure and inventory for new joiners leavers Assist with opening IT support tickets and follow-ups Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others Maintain email distribution lists, Staff communications, email broadcasts Seat planning and floor plan updates in DB systems e.g. dbMOVE Your skills and experience Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors Directors in onshore locations Educated to Bachelors degree level (Business Administration) or equivalent qualification/work ex A self-starter with strong analytical skills Excellent interpersonal & communication skills, with the ability to create presentations and reports Strong organisational and planning skills Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting) Knowledge of the banking and financial sectors

Excellent Communication Managing Day to Day Activities, diaries and organizing meetings and appointments Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Make travel arrangements Time Management, Team handling Required Candidate profile Excellent Communication Skills working culture 3 Days office 3 days wfh.

Manage calendar, travel, emails, meetings, and calls for the MD. Handle confidential info, maintain records, support daily tasks, and ensure smooth coordination between teams. Professionalism and discretion are key.

Be involved in all aspect of office management such as employee travel, visa processing, plane and hotel bookings. This will be done for India members as well as employees outside of India as well.Assist colleagues whenever necessary Required Candidate profile Must have a graduation degree (B Com preferred).Have a valid passport valid for at least 1 year.Must be based in the Delhi/ Gurgaon

Roles and Responsibilities Manage day-to-day administrative operations, ensuring smooth functioning of the office. Oversee facility management, including maintenance and repairs to ensure a comfortable working environment. Coordinate travel arrangements for employees, handling logistics and scheduling transportation as needed. Provide secretarial support to senior staff members, handling correspondence and communications. Ensure compliance with company policies and procedures while maintaining confidentiality when required. Desired Candidate Profile 5-10 years of experience in administration or related field (facility management, property management). Strong knowledge of administration work, general office management, office coordination, office administration, secretarial operations. Excellent organizational skills with attention to detail; ability to prioritize tasks effectively.

Role & responsibilities To manage and coordinate the daily schedule, meetings, Conferences and appointments. 2. To prepare agendas, reports, and briefing materials for meetings. 3. To take minutes during meetings and ensure follow-up on key action points. 4. To handle travel arrangements, itineraries, and accommodations. 5. To prepare reports, presentations, and correspondence on behalf of the CEO. 6. To maintain confidential documents, records, and databases. 7. Responsible for Screening emails, calls, and requests, responding where appropriate. 8. Responsible for Drafting and proofreading emails, letters, and presentations. 9. To facilitate communication between different departments and executives. 10. To handle office-related administrative duties as required Experience required: 3 to 5 years of experience in a factory/corporate in Secretarial/Executive Assistant role. Preferred candidate profile Any Graduate with good communication Perks and benefits

Draft emails,letters. Coordinate meetings,manage calendars,handle travel plans(domestic & international) Excellent communication skills in English proficient in MS Office (Word, Excel) Age: 35+ years Willingness and readiness to travel If needed.

Job Description We are seeking an experienced Executive Secretary to join our Executive Assistant team and provide secretarial and administrative support to the Leadership Team . This is a collaborative team-based role where you will work alongside other Executive Assistants to coordinate schedules, manage travel, handle expenses, support meetings, and ensure smooth daily operations for multiple senior managers in a fast-paced corporate environment. Key Responsibilities Work closely with other EAs to manage multiple team calendars, schedule meetings, fix appointments, and coordinate domestic & international travel arrangements for senior management. Organise Board Meetings and leadership reviews: prepare agendas, draft minutes, circulate action points, and track follow-ups. Assist with expense management, vendor coordination, and reimbursement processes. Draft professional letters, emails, presentations, reports, and other documents with accuracy and attention to detail. Maintain organised filing systems and confidential records for secure and easy retrieval. Act as a central point of contact for internal departments and external stakeholders as part of the EA team. Coordinate logistics for team events, offsites, and special projects. Proactively support daily workflows, resolve scheduling conflicts, and ensure seamless administrative support within the EA team. Key Skills Required Minimum 4-10 years of experience as an Executive Secretary, Team Secretary, or Executive Assistant in a fast-paced corporate environment (financial services, consulting, or similar preferred). Proven experience in Secretarial Activities, Calendar & Travel Management, Expense Handling, and Board Meeting coordination. Excellent interpersonal and communication skills, both written and verbal. Strong skills in drafting professional letters, emails, presentations, and reports. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Highly organised, detail-oriented, and able to manage multiple priorities as part of a team. Demonstrates confidentiality, professionalism, and integrity. Work Location: Lower Parel, Mumbai (In-office)

Looking for a smart, organized Female Executive Assistant to support senior management with scheduling, travel, communication, and office coordination. Must be discreet, proactive, and skilled in MS Office and time management. Required Candidate profile Female candidate with strong organizational and communication skills, proficient in MS Office, capable of managing executive schedules, travel, and confidential tasks with Proficiency and efficiency.

Responsibilities Manage the Director's/ CEO calendar and schedule meetings. Handle correspondence, including emails and letters. Coordinate travel arrangements and itineraries. Prepare and edit documents, reports, and presentations. Organize and maintain files and records. Assist with planning and coordinating events and meetings. Liaise with internal and external stakeholders on behalf of the Director/ CEO Perform other administrative duties as assigned. Qualifications Any UG / PG degree Previous experience as an secretary or EA, preferably in a corporate/ advertising agency setting. Excellent written and verbal communication skills. Strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to maintain confidentiality and exercise discretion. Professional demeanor and appearance. Skills Microsoft Office Suite Calendar Management Travel Coordination Document Preparation File Organization Communication Skills Time Management Event Planning

Role Overview: The Chief of Staff (COS) will work closely with the Director and leadership team to drive strategic initiatives, improve operational efficiency, and ensure the smooth execution of key business projects. This role is designed for a proactive, results-oriented individual who can manage high-priority projects, facilitate communication, and contribute to the companys growth. Key Responsibilities: Strategic Support: Collaborate with the Director and leadership team on business strategies, providing insights and ensuring alignment across departments. Project Management: Lead and oversee key cross-functional projects, ensuring successful execution and timely delivery. Operational Efficiency: Identify process improvements and help streamline operations to achieve business objectives. Internal Communication: Facilitate communication between teams and provide updates on strategic initiatives. Leadership Development: Mentor senior leaders and support the development of high-performing teams. Executive Support: Manage the director’s schedule and assist with strategic meetings and presentations. Manage internal communications and executive administration. Foster collaboration and mentor senior leadership.

Roles and Responsibilities Manage office supplies and equipment, including ordering and restocking Event Management - Plan and coordinate events, meetings, and conferences. Asset Management - Tracking and maintenance Raising Facility request/services Creating SAP request Calendar Management Booking conference rooms, schedule meetings for Directors etc Travel Management Cab booking, hotel booking, coordinate for Airline ticket etc Expense report filing Skills Required Strong organizational skills Effective communication skills Attention to detail, problem-solving abilities Time management Proficiency in MS Office Knowledge of administrative procedures of business operations Written and verbal communication Preferred Skills Working knowledge of SAP shopping carts Working knowledge of Concur Other Details: Shift timing General Shift WFO - 5 Days Regards Nithin N Contact Details: 8660251618

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience