1326 Travel Arrangements Jobs - Page 21

Responsibilites Daily Operations Manage office emails, maintain schedules, and coordinate daily priorities. Organize and maintain physical and digital case files. Ensure proper filing, storage, and accessibility of all legal and administrative documents. Provide support to legal staff through scanning, photocopying, filing, and dispatching legal notices (post/courier). Client & Meeting Coordination Schedule and coordinate client meetings based on associates' availability. Liaise with building management for client access and meeting room arrangements. Manage client visits and ensure a professional experience at the office. Requirements: Minimum 3 years of relevant experience in office administration or support Strong organizational and multitasking skills Excellent communication skills in English and local language Proficient in Microsoft Office (Word, Excel, Outlook) High level of confidentiality and professionalism

Job Title : Front Desk & Office Administrator Location - Noida Sector 59 , 156 Office - can be discussed over call . Department : Administration and Reports To : Office Manager / Admin Head Job Summary : We are looking for a well-organized and presentable Front Desk & Office Administrator to manage daily administrative operations at the front desk. The ideal candidate will handle reception duties, document control, guest coordination, housekeeping management, travel arrangements, and general office administration. Key Responsibilities : Front Desk Management : Greet and welcome visitors in a professional and friendly manner. Manage incoming calls and direct them to the appropriate departments. Maintain a clean, organized, and presentable reception area. Administrative Support : Handle all incoming and outgoing mail and courier services. Prepare, file, and maintain documents and records. Coordinate with housekeeping staff to ensure cleanliness and upkeep of the office. Monitor office supplies and place orders as needed. Guest & Staff Coordination : Assist in travel and accommodation arrangements for staff and guests. Schedule and manage appointments, meetings, and conference room bookings. Support internal communication between departments. Computer & Documentation Work : Operate basic computer software (MS Word, Excel, Outlook). Assist in creating reports, letters, and other office correspondence. Maintain visitor logs and employee attendance if required. Key Requirements : Education : Graduate in any discipline (Preferred: B.A./B.Com/BBA). Experience : 15 years in a front desk or administrative role. Skills : Excellent verbal and written communication. Presentable appearance with a professional attitude. Basic computer literacy (MS Office, email handling). Multitasking and organizational skills. Work Conditions : Work Hours : Monday to Saturday (9:30 am to 6:30 p Dress Code : Business/Formal Attire Interested Candidates may share their resumes at Suruchi@neptuneindia.com Regards Suruchi HR

Role & responsibilities Calendar and Scheduling : Managing the director's calendar, scheduling appointments, meetings, and travel arrangements. Communication Management : Handling correspondence, phone calls, emails, and other forms of communication on behalf of the director. Meeting Coordination : Preparing agendas, materials, and presentations for meetings, and taking minutes Document Management : Maintaining and organizing confidential files, records, and documents. Administrative Support : Handling general administrative tasks like expense reports, invoices, and office maintenance. Confidentiality : Maintaining strict confidentiality of all sensitive information and matters. Relationship Building : Fostering positive relationships with office staff and Clients. Problem Solving : Proactively identifying and resolving administrative issues and challenges. Event Planning: Assisting in the planning and coordination of events and activities. Preferred candidate profile Post Graduate Experience in administrative support roles, preferably as a secretary or executive assistant , is often required. Strong computer skills and proficiency in relevant software (e.g., Microsoft Office Suite ) are essential. Interested candidate, please revert with updated resume at hr@lionrubber.com or call 7977483834

Job Opening for BSE (Private Secretary to Senior Officers/Executives) Company - Small Industries Development Bank of India (on Third party payroll) Job Location - Hyderabad Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management : Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination : Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Liaison : Act as the primary point of contact between the Senior Officer/Executive and internal/external stakeholders. Travel & Expense Management : Organize business travel, including transportation, accommodation, and itinerary planning for Senior Officer/Executive by way of comm unication. Confidentiality & Professionalism : Handle sensitive and confidential information with discretion. Maintain a professional demeanourat all times when interacting with internal and external contacts. Skills & Qualifications : Education : Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in office management, business administration, or a related field. Experience : Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Desirable : Experience working directly with senior executives or managers. Skills : Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). Proficiency in shorthand would be preferable. Ability to handle multiple tasks. Preferred candidate profile send on-: northtnm@gmail.com

Roles and Responsibilities: Internal and external communication related to office. Organizing internal and external meetings, events and teleconferences, including booking venues, arranging accommodation and taking minutes as required. Ability to independently manage the office and correspond with the clients [business letters] and within the Company. Maintain confidentially and privacy at all times in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities. Reporting directly to the CEO, the Executive Assistant provides executive support in a one- on-one working relationship. Good Microsoft Excel skills - candidate will be expected to keep records on excel for various administrative work and should be comfortable with the software. Assists with Administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. Follow up regarding urgent order status & coordinating with production and packing department Data entry work related to exhibition Visiting suppliers site whenever necessary Filing works & maintaining marketing department files Export data compiling for marketing Tracking of client complaints & coordination with Quality Control, Production, Packing department etc. Any miscellaneous office works as allocated by Head of the department. Skills - minimum 4 years experience being assistant to ceo / senior managemnt - handing emails, phone calls, work schedule of ceo - delegating tasks to team and following up progress - extremely well organised & hard working - willingness to work Extended hours whenever required

Secretarial Assistance to MD on travel & related expenses, calendar mgmt coordination Preparing presesntation for MD Preparing MOM of DSM/DMM & following up with concerned stakeholders Unit's Monthly MPCP Compliance Monthly Compilation of IOR PPT

Kokan Ngo is looking for Admin - Office Coordinator to join our dynamic team and embark on a rewarding career journey Responsible for the day-to-day operations of an office Overseeing administrative tasks, such as answering phones, scheduling appointments, managing mail and email correspondence, and organizing and maintaining files Responsible for ordering supplies, managing budgets, and coordinating with other departments Providing support to executive and managerial staff, such as scheduling meetings and preparing reports Strong organizational and communication skills, as well as the ability to multitask and prioritize effectively

Prayatna-Centre for Child Development-Cochin is looking for Secretary to the Director to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessary Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Preparing and disseminating correspondence, memos and forms As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Make travel arrangements Document expenses and hand in reportsUndertake occasional receptionist duties

Role & responsibilities: Travel Management & Hotel Booking Ensuring accurate and timely Travel & accommodation bookings for Local, Domestic & International travel for all employees as per Travel Policy Guidelines Coordinating with Internal and external Travel /Hotel vendors for the booking. Negotiating with Travel and Hotel vendors for the better price. Understanding and ensuring complete adherence to travel policies. Coordinating with Vendors on international travel (Visa processing, accommodation. FOREX etc) Facilitate relocation for new joinees or transfer case as per policy guidelines Office Administration Ensuring complete Office Management - Housekeeping, Security, Pantry, Stationary, allocation of Meeting rooms & other workplace services. Coordination with Group Accounts for Travel Advances & settlements within the timelines. Coordinate with HR for monthly & annually Office celebration Administration of CUG connections across the regions/CORO as per policy Visitor Management . Business Head & CEO Office Support Diary Management, Scheduling Meetings Booking Travel & Expenses as grade eligibility. Preparing and coordination for PAN for new projects for signoff. Co-ordination for project meetings & circulating MoM to respective Process & Compliance . Creating of CIS tickets for PO creation, GRN requests & invoice processing in DMS for timely payment for Legal, HR & Admin Functions. Advance processing for advocates, Govt license, other legal expenses and making sure the same is closed once the invoice is processed. Complete admin vendor management including agreements, on-time renewals, payment and compliance for corporate office. Preferred candidate profile: Candidate should have 4 - 6 years of experience in handling Travel & accommodation bookings for Local, Domestic & International travel (Includes Visa Processing / FOREX). Office Management - Housekeeping, Security, Pantry, Stationary, allocation of Meeting rooms & other workplace services.

Manage CEO’s schedule, Handle communications, Organize meetings. Screen calls, prioritize emails, & coordinate travel. Maintain records and documents efficiently.

Key Responsibilities: Travel Desk Management: Handle domestic and international travel bookings, hotel arrangements, and local transportation for employees and leadership. Pantry & Office Management: Oversee pantry operations, ensure inventory is well stocked, and maintain overall office cleanliness and functionality. Facility & Vendor Management: Coordinate with facility teams and external vendors for maintenance, utilities, AMC, security, housekeeping, and office supplies. Staff Supervision: Manage support staff to ensure smooth daily operations. Petty Cash Handling: Maintain petty cash records, ensure timely reimbursements, and reconcile expenses with accuracy. Employer Branding Goodies Management: Coordinate procurement, storage, and dispatch of employee welcome kits, goodies, and other branding merchandise. Administrative Support: Assist in preparing reports, maintaining administrative records, and supporting events/logistics as required. Must Have Skills: Good communication and interpersonal skills. Proficient in MS Excel, PowerPoint, and basic reporting. Excellent organizational and multitasking ability. Detail-oriented with a proactive approach to problem-solving. Ability to work with multiple vendors and internal stakeholders. Nice to have Skils: Experience in managing IT assets (allocation, tracking, coordination with IT team/vendors) Exposure to basic troubleshooting or coordination with internal IT support Prior experience working in a startup or fast-paced environment

Key Responsibilities: Calendar Management: Manage the Director's complex calendar, coordinating meetings, appointments, and travel schedules across multiple time zones. Communication Liaison: Serve as the primary point of contact for internal and external communications, ensuring all messages are relayed accurately and promptly. Document Preparation: Draft, edit, and distribute correspondence, presentations, and reports; maintain a high standard of document quality. Event Coordination: Plan and execute high-level meetings, conferences, and corporate events, handling all logistics from invitations to post-event follow-ups. Project Support: Assist in the execution of key projects by providing administrative support, including research and data analysis. Confidentiality: Handle sensitive information with utmost discretion, including personnel matters, financial data, and strategic business plans. Administrative Duties: Perform additional administrative tasks such as expense reporting, maintaining records, and managing office supplies. Daily primary Tasks: Inventory/Basic Accounting/Operations/Customer Service/Sales Operations/Relationship Management. Skills: Exceptional organizational and time management skills. Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent software. Excellent written and verbal communication abilities. High level of discretion and integrity for handling confidential information. Proactive, with a problem-solving mindset. Ability to work under pressure in a fast-paced environment. Experience with project management or event planning is a plus. What We Offer: Competitive salary package Comprehensive benefits including [health insurance, retirement plan, etc.] Professional development opportunities A dynamic and inclusive work environment Yearly bonuses on completion of first, second and respective years based on the work performances.

Role & responsibilities Position details: Number of positions: 1 Position name: Senior Executive/Lead Global Mobility and Facility Admin Experience: 2 - 4 years Work location: HM Towers, Brigade Road, Bangalore Joining period: Immediate to 2 weeks Qualifications: 2 to 4 years of experience in visa processing for USA (H-1B, L1 & B1) and European countries (business & work permit visa) in IT Services company (ideally from a Mid-sized, Indian IT working for USA / European Clients) Experience in International & domestic travel coordination (booking of air tickets, accommodation & etc) Strong knowledge of visa regulations, travel logistics, and office facility management practices. Having experience in managing office facilities and coordinating with vendors (travel, housekeeping, pest control, stationery, & etc) Good communication, flexible, and negotiation skills with highly energetic, proactive, and a high level of ownership. Bachelors degree in Business Administration, Hotel & Hospitality Management, or BA/ B.Com/ B.Sc. Ability to manage multiple tasks and work under pressure. Hands-on experience in using Office 365 applications (Excel, Word, PPT & etc) Key Responsibilities: Visa and Immigration Management: 25% Manage the entire visa process, including application, documentation, submission, and follow-up for employees traveling internationally. Stay updated on visa regulations and requirements for different countries (specifically USA & Europe) and ensure compliance with immigration laws. Coordinate with visa consultants, embassies, and consulates to expedite the visa process. Collaborate with HR, Finance, and other departments to align travel with company policies and goals. Provide guidance and support to employees on visa-related matters, including documentation and interview preparation. Maintain accurate records of all visa applications and status updates. Develop and implement policies and procedures for visa processing, travel management, and facility administration. International & Domestic Travel Coordination: 30% Plan and arrange international & Domestic travel for employees, including flights, accommodations, transportation, and itineraries. Ensure cost-effective travel solutions while maintaining quality and convenience for travellers. Manage travel insurance and emergency assistance for employees traveling abroad. Coordinate with travel agencies and vendors to negotiate contracts and get the best rates. Facility Administration: 45% Oversee the management and maintenance of office facilities, ensuring a safe and productive work environment. Manage relationships with facility service providers, including cleaning, security, builder, and maintenance contractors. Ensure compliance with Information Security, health, and safety regulations within the facility. Coordinate office space planning and allocation, including workstation setup and relocation. Handle procurement and inventory management of office supplies, equipment, and maintain the asset inventory report. Prepare and present reports on visa status and facility operations to the department head & senior management. Preferred candidate profile

Urgent requirement for only female personal assistant..who knows about personl assistant very well.. personal nd professional.. intrested female contact me on my whtps num ..7374059615 Perks and benefits Breakup salary avilable.. weekend or halfmonth

Role & responsibilities Travel Coordination: Arrange domestic and international travel, including flights, hotels, ground transportation, and visas. Prepare detailed travel itineraries and ensure executives have necessary travel documents. Troubleshoot any travel disruptions and provide real-time support. Calendar & Scheduling Management: Manage complex calendars, scheduling meetings, appointments, and events across multiple time zones. Prioritize and coordinate executive commitments, ensuring minimal scheduling conflicts. Handle last-minute changes and rescheduling with efficiency and professionalism. Administrative Support: Prepare agendas, take meeting minutes, and follow up on action items. Handle expense reports, reimbursements, and budget tracking. Coordinate logistics for executive meetings, events, and offsite gatherings. Office & Project Management: Maintain confidentiality and handle sensitive information with discretion. Liaise with internal departments and external stakeholders on behalf of executives. Ensure office supplies, technology, and resources are readily available. -- Preferred candidate profile

About the Role: We are seeking a highly skilled and dedicated Executive Assistant to support our Director in a dynamic, fast-paced environment. This is a full-time, in-person role based at the Directors private residence in Juhu, Mumbai . The ideal candidate will be detail-oriented, discreet, and capable of managing both professional and personal administrative responsibilities. Industry Preference: Hospitality or luxury service background Job Location: Juhu, Mumbai Work Schedule: Tuesday to Sunday, 10:00 AM 7:00 PM Salary: 25,000 30,000 per month Responsibilities : Provide comprehensive administrative and personal support to the Director Coordinate meetings, schedules, and appointments Handle data entry, document management, and maintain records Assist with tasks related to luxury, fashion, and lifestyle projects Maintain clear and professional communication on behalf of the Director Experience: 2-4 years as an Executive Assistant or similar administrative role Skills Required: Excellent verbal and written communication Strong attention to detail and organizational ability Proficiency in MS Office, email, and data management tools

Manage travel bookings, including flights ensuring compliance with client preferences and policies Issue, reissue, and cancel tickets Maintain accurate records Experience in travel and ticketing, preferably with corporate clients

Job Title: Personal Assistant (Female Candidates Only) Location: Janagaon, Telangana 506144 Experience: 0 - 3 years Age Limit: 22 - 30 years Salary: Negotiable Job Overview: We are seeking a dynamic and organized Personal Assistant (Female) to provide comprehensive administrative and personal support to the management. The ideal candidate should be proactive, well-groomed, and possess excellent communication and multitasking skills. Key Responsibilities: Provide day-to-day administrative and personal support to the reporting authority. Manage calendars, appointments, meetings, and travel arrangements. Prepare reports, documents, and handle confidential information with integrity. Coordinate internal and external communications. Maintain and organize records, files, and databases. Assist in managing social and professional engagements as required. Perform additional duties as assigned. Requirements: Female candidates only. Graduate in any discipline (preferred). Strong verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance and positive attitude. Ability to maintain confidentiality and handle sensitive information. Willing to relocate or work in Janagaon, Telangana.

Job Title: Personal Assistant Location: Bangalore Rural (Kolar, Hoskote) Industry: Manufacturing Experience: Minimum 2 Years Employment Type: Full-time Job Summary We are looking for a proactive and well-organized Personal Assistant to support senior management in handling day-to-day administrative tasks. The ideal candidate should have 2+ years of experience, excellent communication skills, and the ability to manage schedules, handle correspondence, and coordinate office-related activities efficiently. Key Responsibilities Manage and respond to emails and other correspondence professionally Maintain and update calendars, schedule meetings, and appointments Handle follow-ups, reminders, and travel arrangements Prepare basic reports, meeting notes, and documents as required Coordinate with internal teams and external stakeholders Organize and maintain office files, records, and documentation Assist in handling office tasks such as procurement, courier handling, and other admin duties Ensure confidentiality and timely communication on behalf of reporting manager(s) Requirements Graduate in any discipline Minimum 2 years of experience as a Personal Assistant or in a similar administrative role Proficient in MS Office (Outlook, Word, Excel, PowerPoint) Strong communication skills in English (spoken and written); Hindi and Kannada Excellent time management, multitasking, and organizational skills Discretion and confidentiality are essential

Roles and Responsibilities Ensure timely communication with clients throughout the tour process. Coordinate with airlines, hotels, and other tour operators to book flights, accommodations, and transportation. Creating and customizing tour packages based on client needs and market trends, including itineraries, activities, and special requests. Provide exceptional customer service by responding promptly to client inquiries and resolving any issues that may arise during the trip. Plan itineraries based on client needs, considering factors like budget, time constraints, and interests. Coordinate with clients to understand their requirements and preferences for holiday packages. Manage outbound tours from start to finish, ensuring seamless execution of travel plans. Desired Candidate Profile 3-5 years of experience in handling Outbound and Domestic tours (Travel agency background is a must). Providing excellent customer service and building positive relationships Good knowledge of Europe and Usa tours will be an added advantage Strong knowledge of tourism industry trends and practices. Excellent communication skills for effective client interaction. Ability to work independently with minimal supervision while maintaining high levels of attention to detail.

This role is on contract basis for 12 months, extendible and convertible based on performance. Please apply only if interested. Looking for bangalore based candidates only. Key Responsibilities: Set up internal meetings, circulate the agenda, and maintain calendar of appointments. Submit and review expense reports. Assist with new hire orientation and IT setup/coordination. Coordinate with IT and CS staff on technology related issues and special projects. Create and update required documents. Manage repositories of information in electronic and physical form. Prepare and circulate minutes of meetings. Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates. Coordinate video conferences/audio calls with overseas Morgan Stanley offices. Maintain personnel records of the department pertaining to leave and holidays. Coordinate ground transport where needed. Assist in collecting and submitting expense statements and coordinating reimbursements. Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required. Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry. Coordinate departmental moves. Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.) Coordinate with the vendors for BU specific events Work on cross functional operational projects Manage calendar of the senior leadership and also make travel arrangements accordingly Experience & Qualifications: Education: The candidate will have 2 to 4 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below Experience: A team player who is flexible and can work well with others to achieve common goals. Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants. Education: Undergraduate degree. Language skills: English fluency is mandatory. Communication skills: Good verbal, written, and interpersonal skills. Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word).

We are hiring for an Executive Assistant

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Role & responsibilities Act as the point of contact among executives, employees, clients and other external partners. Manage information flow in a timely and accurate manner. Manage executives calendars and set up meetings. Make travel and accommodation arrangements. Act as an office manager by keeping up with office supply inventory. Format information for internal and external communication memos, emails, presentations, reports. Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Organize and maintain the office filing system. Preferred candidate profile Experience 5 to 10 years. Qualification MBA any specialization Written & Verbal communication skills. Hands on for Microsoft Office. Time management skills. Reporting skills Perks and benefits As per market norms

Admin work