1343 Travel Arrangements Jobs - Page 28

1. Manage MD calendar and schedule appointments. 2. Manage day-to-day operations of the MDs office. 3. Coordinate with HODs, Managers and other staff members to ensure that the tasks assigned by the MD are done timely and accurately. 4. Correspond on behalf of the MD. Prepare and/or edit internal and external correspondence including letters, emails and memos. 5. Handle Domestic and international travel arrangements for MD 6. Plan, organize and coordinate functions and special events for the MD.

1. Manage MD calendar and schedule appointments. 2. Manage day-to-day operations of the MDs office. 3. Coordinate with HODs, Managers and other staff members to ensure that the tasks assigned by the MD are done timely and accurately. 4. Correspond on behalf of the MD. Prepare and/or edit internal and external correspondence including letters, emails and memos. 5. Handle Domestic and international travel arrangements for MD 6. Plan, organize and coordinate functions and special events for the MD

Who you will work with You will be an integral part of our Global Administration team, based in our vibrant McKinsey Global Capabilities & Services office in Bengaluru/Chennai/Gurugram. This team excels in providing exceptional administrative, organizational, and logistical support, enabling our colleagues and the firm to operate efficiently and fulfill our mission of creating positive, enduring change in the world. You will collaborate with consultants, firm leaders, external clients, and vendors, and support managers and partners based in other offices, while working closely with your team of executive assistants onsite. A career at McKinsey is a journey of growth. As part of our local community in Bengaluru/Chennai/Gurugram you will immerse yourself in dynamic culture that accelerates your development. Working from the office, were constantly teaching each other and learning from each other, every day. Were committed to creating an environment for you to unleash your potential, helping you grow into a better colleague and to succeed in your role. What you'll do You will provide dedicated administrative support to several executive-level colleagues always maintaining a customer-focused approach and demonstrating the highest standards of customer service. You will organize their busy workdays, ensure smooth progress of their projects, communicate on their behalf with our clients, and effectively solve problems by collaborating with others. This involves developing close working relationships to fully understand priorities and working preferences of supported colleagues, aligning on a cooperative operating model, anticipating and proactively addressing their needs. Your responsibilities will include managing complex calendars, coordinating international travel, and facilitating communication with clients and internal teams. You will employ advanced communication skills to negotiate, persuade, and navigate complex situations. You will develop solutions to often ambiguous scenarios and manage them end-to-end by applying high level of ownership, practical judgement and resourcefulness. Your adaptability and resilience will be crucial in navigating the fast-paced and dynamic nature of our work, often under tight deadlines. Were seeking professionals with an attention to detail and ability to problem solve in a collaborative and inclusive team environment. We place a high value on emotional intelligence. Your ability to engage and respond appropriately will be critical in maintaining relationships with executive-level colleagues. This role is an excellent opportunity for professionals with experience in customer service, corporate administration, tourism, hospitality, aviation or those currently in assistant roles who want to further develop their knowledge and ability. We offer extensive training to help you deepen your skills and grow your expertise. As a people-first firm, we offer a competitive salary, plus an exceptional benefits package that includes: Physical and mental well-being Healthcare coverage for you, your spouse/domestic partner, and children, including medical, dental, mental health, and vision Life and business travel accident insurance Paid time off Additional paid time off to volunteer and support charitable causes. Financial well-being Annual performance-related bonus Fully paid leave for new parents Learning & development Comprehensive onboarding to your new role Learning programs (including unlimited access to e-learning courses), coaching/mentorship opportunities, and feedback culture Professional development opportunities for career growth across our firm Perks Modern office space with free snacks and beverages Comfortable and reliable transportation provided to and from the office Competitive rewards and recognition Supportive community International, diverse, equitable, and inclusive environment with office- and firm-wide initiatives and communities Well-being initiatives and connectivity events Qualifications Ability to communicate effectively both verbally and in writing in English (C1 level CEFR or equivalent) University degree or equivalent educational qualification Preferably, 3-5 years of professional experience Strong email and calendaring skills. Solid knowledge of Windows and Microsoft Office applications; Outlook proficiency preferred. Outstanding customer orientation and ability to professionally handle confidential and/or sensitive information Excellent administrative, organizational, and problem-solving skills Ability to work effectively in a fast-paced, deadline-driven environment (including prioritization skills, flexibility toward change, sense of urgency, and dealing with ambiguity) Strong attention to detail, can-do attitude, and ownership mindset Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams Ability to establish and strengthen relationships with colleagues, customers, and external vendors across the globe

We are seeking a highly experienced and professional Executive Assistant to the Director to provide high-level administrative support. The ideal candidate must have at least 10 years of experience in a similar role, strong email communication skills, excellent organizational abilities, and a soft-spoken yet confident personality. Key Responsibilities: Administrative & Executive Support: Manage the Directors calendar, schedule meetings, and organize travel arrangements. Handle confidential correspondence, documents, and files efficiently. Draft, review, and respond to emails on behalf of the Director. Prepare reports, presentations, and official documents as required. Assist in decision-making by providing research and data analysis. Communication & Coordination: Act as a primary point of contact between the Director and internal/external stakeholders. Maintain professional and effective communication via emails, calls, and in-person interactions. Organize and coordinate executive-level meetings, take minutes, and ensure follow-ups. Coordinate with different departments and ensure smooth workflow. Travel & Event Management: Plan and arrange domestic/international travel itineraries for the Director. Organize business events, conferences, and trade exhibitions where required. Other Responsibilities: Maintain confidentiality and discretion in all matters. Handle office-related administrative tasks as required. Support project management and special assignments. Key Requirements: Education & Experience: Bachelors degree in Business Administration, Management, or a related field. Minimum 10 years of experience as an Executive Assistant, preferably in a manufacturing or corporate environment. Skills & Competencies: - Strong Email Communication Skills Must be proficient in drafting professional emails. - Soft-Spoken & Professional Should have a polite yet confident communication style. - Organizational Skills Ability to manage multiple tasks and prioritize work efficiently. - Tech-Savvy Proficient in Microsoft Office (Word, Excel, PowerPoint) and email management tools. - Confidentiality & Discretion Ability to handle sensitive business information. - Multitasking Ability Should be able to manage various responsibilities simultaneously. - Attention to Detail Must have strong analytical and problem-solving skills.

About the Role Were looking for an enthusiastic and proactive Executive Assistant to support a small group of senior leaders across the business, including the Technology and Change Delivery Leader, the Operations Director, the IT Director, Head of Product Management and Head of Delivery. This role will play a vital part in helping the business run smoothly behind the scenessupporting our leadership with outstanding organisational skills, a friendly attitude, and a keen eye for detail.This will be a hybrid role and expected to assist leaders across UK and India location. Youll be responsible for managing busy diaries, scheduling meetings, coordinating meeting rooms, travel arrangements, arranging lunches and events, and making sure everything runs like clockwork. Youll also be asked to take minutes during formal meetings, liaise with the Facilities team for any requests or queries, and help ensure our executives stay on top of their regular reporting commitments.As a regulated business, were required to produce monthly reports and metrics. Youll play a key part in compiling and chasing these upkeeping everything and everyone on track. Youll also work closely with other Executive Assistants and Reception staff. Key Responsibilities: Provide day-to-day support to multiple senior leaders across Technology, Operations, and IT. Manage complex diaries and schedule meetings, ensuring time is well planned and efficiently used, including meetings, appointments, travel arrangements, and events Organise and coordinate meeting rooms, video calls, and equipment needs. Take clear and concise minutes during formal meetings and follow up on action points. Arrange catering and logistics for key events, including quarterly planning sessions and social events. Prepare internal and external correspondence, reports, presentations, and other documents as requested Handle confidential information with discretion and maintain professional communication on behalf of the leaders Manage expenses, reimbursements, and budgets for the Leaders Collaborate with Reception and Facilities teams to resolve issues and support on-site activities. Manage reminders and assist in the compilation of monthly reports and regulatory metrics. Act as a point of contact for internal and external stakeholders interacting with the executives. Assist with ad hoc admin tasks and requestsbeing ready to jump in where needed. Build strong working relationships with other Executive Assistants to ensure seamless support across the business. Build subject matter expertise within the team to provide consultancy within the business. Identify and implement best practice improvements within the Product Team Support the embedding and continuous review of the Change Management process within the organisation. Assist leaders across UK and India location Core Responsibility Areas: Managing Workday transactions for WHRS AccountID creation, termination, job changes, reconcile SAP and Workday reports, reconciliation analysis report out, collaborate with Alight onshore team, tool issue management with stakeholders, 100% SLA adherence Handling colleague queries and escalations for operations processes. Provide a timely resolution to colleague / business. Analyze the problem area and work with the relevant stakeholders to mitigate the same. Managing check-in calls. Facilitating sessions for new joiners. Publishing weekly / monthly dashboards. Meet Domain specific SLA. Review the policies from time to time and update any changes accordingly. Should have a strategic approach towards the respective domain and focus on cost optimization and innovation to enhance colleague experience. Facilitate quarterly audits for the respective domain to ensure compliance. Maintain and present data for internal / external audits. Required Competencies: Excellent verbal and written business communication with the ability to articulate per the audience. Solid consulting, coaching and influencing skills with the ability to address the needs of a dynamic business environment. Ability to objectively present and meaningfully challenge views to enhance effectiveness and drive innovation Ability to empathize, analyze, prioritize and execute actionable in time-sensitive situations and giving utmost focus on colleague experience. Ability to think and innovate by removing NVAs and focus on automation of existing processes. Proficient in handling sensitive colleague data. Education and Experience: Graduate / Postgraduate in any discipline (HR preferred) HR operations experience and knowledge Mandatory Skills: L&P Policy Acquisition & Servicing. Experience3-5 Years.

The Executive Assistant Manager will support the Senior Directors to provide high-level administrative and strategic support while also overseeing a team of executive assistants (if applicable). This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The EA Manager will serve as the right hand to Sr. Directors, ensuring their time and operations are optimized effectively. Key Responsibilities: Provide high-level administrative support to the Sr. Directors and other senior executives, including calendar management, travel arrangements, and meeting coordination. Act as a liaison between Directors and internal/external stakeholders. Prepare, proofread, and manage confidential reports, presentations, and documentation. Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and partners. Manage day-to-day operations of the Directors office, ensuring smooth workflow. Supervise, mentor, and coordinate a team of executive assistants, ensuring consistent performance and task alignment. Track key deliverables, projects, and initiatives across departments as per executive directives to ensure timely completion of key deliverables from leadership. Organize and attend high-level meetings, record minutes, and follow up on action items. Handle confidential information with discretion and maintain executive-level professionalism. Support event planning and execution for corporate meetings, board sessions, and client visits. Key Requirements: Bachelors degree in Business Administration, Management, or related field (Master’s degree preferred). Minimum of 8–10 years of experience as an Executive Assistant, with at least 2 years in a supervisory or managerial capacity. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Ability to multitask, prioritize effectively, and work under pressure. Discretion and confidentiality in handling sensitive information. High level of professionalism, integrity, and accountability. Preferred Attributes: Experience in a fast-paced corporate or startup environment. Strong interpersonal skills with a client-focused mindset. Flexible, proactive, and solution-oriented approach to challenges. The ideal candidate will be proactive, highly organized, and capable of managing multiple tasks efficiently.

We are looking for intelligent graduates who have excellent communication skills and phone etiquette. Handle reception work and other administrative works in office Read more : Floatsys | Career Health insurance Annual bonus

Role & Responsibilities: * Manage schedule & prioritize tasks * Maintain confidentiality at all times * Provide administrative support to senior team members * Arrange travel & fix appointments * Coordinate meetings & events

Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2 5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Responsibilities: * Provide administrative support to CEO * Draft letters on behalf of CEO * Coordinate meetings & travel arrangements * Manage calendar, secretarial tasks & correspondence * Maintain confidentiality at all times Annual bonus

Dear Candidate, Our Company Reliance Elektrik works’ have following opening. Position : Personal Assistant / Secretary to Director Only male candidate can apply. Experience : 2+ years Location: Ghaziabad Role & Responsibilities Administrative Support: Calendar Management: Scheduling appointments, managing the executive's calendar, and ensuring timely reminders. Communication Management: Screening calls, managing emails and correspondence, and relaying messages accurately. Document Preparation: Typing, formatting, and editing reports, presentations, and other documents. Filing and Record Keeping: Maintaining organized files and records, both physical and digital. Meeting Coordination: Organizing meetings, including booking venues, preparing agendas, and taking minutes. Travel Arrangements: Booking flights, accommodations, and transportation for the executive. Project Coordination: Assisting with the coordination of projects, tracking timelines, and providing updates. Office Management: Ordering supplies, managing mail, and overseeing office systems. Liaison: Acting as a point of contact between the executive and other individuals, both internal and external. Problem Solving: Addressing and resolving issues that arise, often in the executive's absence.

Responsibilities: 1. Should have pleasing personality, team player. 2. Should be proficient in MS Word, Excel etc., 3. Continuity, long term employment 4. Good communication skills (spoken & written) 5. High- level of availability is required

Job Title: Executive Assistant to Founder(Only Female Candidates) Location: Kolkata Company: Label Unallume Private Limited Experience Required: 2-5 Years Age: 30-45 An Executive Assistant (EA) plays a vital role in both professional and household settings, often handling a combination of administrative, organizational, and personal tasks to support their employer's professional and personal life. The job role of an EA can vary widely depending on the specific needs of the employer, but heres an overview of common responsibilities in both areas: Professional Role: Calendar Management: Scheduling meetings, appointments, and travel arrangements. Managing the employer's calendar to avoid conflicts and ensure efficient time management. Communication: Handling phone calls, emails, and correspondence on behalf of the employer. Drafting, proofreading, and sending out communications as needed. Meeting Preparation: Organizing and preparing materials for meetings (e.g., agendas, presentations). Taking minutes during meetings and following up on action items. Travel Arrangements: Booking flights, hotels, transportation, and handling visas or travel documents. Preparing travel itineraries and ensuring all logistics are in place. Document Management: Organizing and maintaining files, both digital and physical. Handling confidential documents with discretion. Project Management: Assisting with or managing specific projects, ensuring deadlines are met. Coordinating with other staff members or external partners. Financial Management: Managing expenses, preparing budgets, and handling invoicing. Tracking receipts, processing reimbursements, and ensuring all financial documents are in order. Personal Errands: Running personal errands for the employer, such as shopping, picking up dry cleaning, or managing personal appointments. Household Tasks: Household Management: Overseeing the day-to-day operations of the household, including managing household staff (if applicable). Ensuring the home is well-stocked with groceries and supplies. Scheduling Home Maintenance: Arranging for and overseeing repairs, maintenance, and services in the home. Coordinating with service providers, such as cleaners, gardeners, or contractors. Event Planning: Organizing personal events or social gatherings, including invitations, catering, and entertainment. Handling logistics for both small and large events. Family Support: Managing family schedules, including school pick-ups, extracurricular activities, and appointments. Assisting with tasks related to children, such as arranging for childcare or helping with school projects. Financial Management: Paying household bills, managing household budgets, and keeping track of expenses. Handling financial matters related to the household, such as insurance and taxes. Personal Shopping: Shopping for clothing, gifts, groceries, or other personal items as needed. Handling returns, exchanges, or special requests. Travel Planning for Family: Planning and organizing family vacations, including bookings, itineraries, and packing. Ensuring all travel arrangements align with the family's needs and preferences. Health and Wellness: Coordinating healthcare appointments, managing prescriptions, and ensuring the familys wellness needs are met. Arranging for fitness trainers, nutritionists, or other wellness services. Skills Required: Organization and Time Management: Ability to juggle multiple tasks and prioritize effectively. Communication: Strong written and verbal communication skills. Discretion and Confidentiality: Handling sensitive information with care. Problem-Solving: Ability to think on your feet and handle unexpected issues. Attention to Detail: Ensuring accuracy in all tasks, from scheduling to financial management. Flexibility: Willingness to adapt to changing schedules and needs. Tech Savvy: Proficiency with office software, online tools, and possibly home automation systems. 2+ years as an Executive Assistant, Personal Assistant, or similar role Experience working with founders, CXOs, or in fast-paced start-ups Ability to multitask, stay calm under pressure, and solve problems independently Reach Out to Us Join our team and be part of exciting projects where your expertise will make a significant impact! E-mail: hr@unallume.com Call us : Supurna Mondal(HR Executive) Contact number :7439977205 Address : 5th floor, 11/1C/2, East Topsia Road, opp. Zodiac Banquet, Kolkata, West Bengal - 700046

Calendar and Meeting Management: Scheduling appointments, managing the CEO's calendar, coordinating meetings (internal and external), and ensuring the CEO is prepared for all engagements. Handling phone calls, emails, and other correspondence, acting as a liaison between the CEO and internal/external stakeholders. Travel Arrangements: Managing all travel logistics, including booking flights, accommodations, and transportation. Document Preparation: Drafting, editing, and preparing reports, presentations, and other documents. Administrative Support: Providing general administrative support, such as managing files, expense reports, and office organization. Confidentiality: Maintaining strict confidentiality with sensitive information.

Job Summary: GLA University, Greater Noida, is seeking a highly organized and proactive Executive Assistant to support senior leadership in administrative, strategic, and communication tasks. The ideal candidate will be professional, detail-oriented, and capable of handling sensitive information with discretion. Key Responsibilities: Manage and coordinate calendars, meetings, and appointments for senior executives. Organize domestic and international travel arrangements, including itineraries, accommodation, and transport. Prepare reports, presentations, and other documents as required. Handle confidential correspondence and maintain discretion at all times. Attend meetings, take minutes, and ensure timely follow-up on action items. Support event planning, conferences, and official university functions. Monitor emails and other communication channels to ensure timely responses. Assist in coordinating departmental activities and ensuring smooth office operations. Maintain an organized filing system of paper and electronic documents. Key Skills: Excellent written and verbal communication Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Time management and multitasking Strong organizational and problem-solving skills Familiarity with digital tools like Zoom, Google Workspace, or equivalent Qualifications & Experience: Graduate/Postgraduate in any discipline (preferably with specialization in Administration or Management) 2-4 years of proven experience as an Executive Assistant or in a similar administrative role Experience in educational institutions will be an added advantage Working Conditions: Full-time, On-site

Responsibilities: * Provide administrative support to MD * Manage calendar & travel requests * Draft letters & emails * Coordinate meetings & events * Book hotels & manage logistics

Exp: 3 to 10 years Location: Makarba, Ahmedabad. Key Responsibilities: Oversee day-to-day office administration and ensure a well-organized work environment Monitor and restock office supplies (e.g., stationery, tissues, pantry items) as needed Manage petty cash, maintain expense records, and handle basic cash management tasks Maintain and track office assets, including both IT and non-IT items (e.g., laptops, furniture, printers) Coordinate with vendors and service providers for office maintenance and supplies Provide first-level support for hardware/software issues faced by staff Ensure regular upkeep of CCTV systems and biometric attendance devices Assist with system configuration and troubleshooting on a basic level Network maintenance (internet, router, access point issues) will be considered an added advantage Skills & Requirements: 3+ years of experience in office administration, with exposure to basic IT support Strong organizational and communication skills Basic knowledge of IT systems, Microsoft tools, and device troubleshooting Ability to manage cash, maintain records, and coordinate with multiple departments Experience with CCTV/biometric systems and asset tracking is preferred

As a Holiday Consultant at EaseMyTrip.com , you will be a key contributor in curating personalized travel experiences for domestic and international leisure travellers. This role focuses on crafting memorable vacation packages based on individual customer preferences, budgets, and travel styles. You will use your destination knowledge, customer service skills, and travel expertise to build detailed itineraries, recommend experiences, and support clients throughout their journey. The ideal candidate combines passion for travel with strong consultative skills to deliver high satisfaction and repeat business. Key Responsibilities: Custom Itinerary Planning: Design and suggest personalized holiday packages based on client preferences, travel dates, budgets, and special interests. Destination Knowledge: Maintain up-to-date knowledge of popular domestic and international travel destinations, including sightseeing options, cultural activities, and seasonal trends. Client Engagement: Build and nurture client relationships through regular follow-ups, detailed consultations, and proactive travel suggestions. Travel Research & Recommendations: Research and recommend destinations, hotels, sightseeing, and activities aligned with the clients expectations. Booking Management: Coordinate bookings for flights, hotels, transfers, sightseeing tours, visas, and insurance to ensure a hassle-free experience. Issue Resolution: Provide timely solutions to any travel disruptions or client concerns during or before the trip. Sales Conversion: Use consultative sales techniques to convert leads into confirmed bookings and meet monthly revenue targets. Collaboration with Vendors: Coordinate with DMCs, hotels, and other service providers to negotiate the best rates and build custom packages. Customer Feedback Loop: Collect and act on customer feedback to improve service quality and enhance the overall travel experience. Market Trends Awareness: Stay informed about emerging travel trends, new destinations, and competitor offerings to ensure EaseMyTrip maintains a competitive edge. Preferred Candidate Profile: Experience: 2 to 5 years in customer-facing roles within the travel or tourism sector, preferably handling customized holiday packages. Educational Background: Graduate in Travel, Tourism, Hospitality, or Business Administration. Travel Knowledge: Deep familiarity with popular holiday destinations, travel seasons, visa rules, and tour management. Sales & Negotiation Skills: Proven ability to upsell, cross-sell, and close deals, especially within domestic and international leisure segments. Communication Skills: Strong verbal and written communication for effective interactions with clients, suppliers, and internal teams. Tech Proficiency: Comfortable working with MS Office (Excel, PowerPoint), CRMs, GDS tools (Amadeus, Galileo), and travel booking platforms. Analytical Thinking: Capable of understanding client needs and budget constraints to offer the most relevant travel options. Interpersonal Skills: Confident, customer-focused, and able to build lasting relationships through trust and service excellence. Cultural Sensitivity: Understand the diverse travel preferences and expectations of various customer segments. Personality Traits: Energetic, detail-oriented, well-travelled, and driven to go above and beyond to create perfect holidays.

Were Hiring | Executive Assistant | Bangalore | 4–6 Years Experience Are you highly organized, proactive, and passionate about working closely with leadership to drive impact across the organization? We're looking for a dynamic Executive Assistant to support our leadership team at the intersection of strategy, operations, and communication. This is a high-visibility role where you’ll get a front-row seat to critical decision-making, business execution, and cross-functional collaboration. What You’ll Do: Manage complex calendars, meetings, and travel logistics Act as the communication hub for the leadership team Coordinate with internal and external stakeholders on key initiatives Support board meetings, leadership offsites, and major events Handle sensitive and confidential information with utmost discretion Ensure the executive’s workspace is efficient and organized What We’re Looking For: 4–6 years of experience as an EA or in a similar business support role Excellent communication and stakeholder management skills High proficiency in MS Office tools (PowerPoint, Excel, Word) A self-starter with strong judgment and the ability to multitask in a fast-paced environment Someone who thrives on solving problems and staying three steps ahead Location: Bangalore (On-site preferred) If you’re looking for a role where every day brings new challenges and opportunities to learn—this one’s for you!

Responsibilities: * Manage correspondence, draft letters & emails * Schedule appointments, fix dates & times * Provide administrative support with secretarial tasks * Coordinate travel arrangements Accessible workspace Flexi working Work from home Over time allowance Travel allowance

Role & responsibilities Sl No Roles & Responsibilities Remarks 1 MDs Travel Arrangements Based on MDs instruction, requisitioning air or train ticket, hotel and local transportation. 2 Ensuring Visa & Passports Validity Being conversant with the travel arrangement requirements and coordinating the same. 3 Expenses bills collection After the tour MD, Collecting the bills for expenses statement preparation 4 MD’s Expenses statement preparation After collecting the bills or receiving credit card statement whichever is an earlier statement need to be prepared in a timely manner. 5 Credit card payment After getting the credit card statement, need to take approval from MD forward to accounts for payment. Follow-up for payment in time. 6 Ensure that all the annual and quarterly personal insurance and other commitments are met Preparing a table of the various financial obligations of the MC and ensuring that these are notified to him and the necessary funds disbursed in a timely manner to avoid the lapsing of any policies. 7 MD’s Itinerary maintenance Maintaining the MD’s Itinerary & Information to accounts for MD’s itinerary before the travel begins 8 Arrangements for meetings at Head Office and Conferences Arrangement for meetings and conferences as per MD’s Instruction and coordinating the various aspects of the same –AIR, Car, Bus, Hotel etc., 9 MD’s Bank Accounts maintenance Before issuing the MD’s checks ,ensuring that the requisite balance are maintained 10 Booking cab services As per MD’s instruction, cab booking for visitors/our Directors/Span employees etc., 11 Phone calls arrangement As per MD’s instruction arranging the calls to vendor as well as customers. 12 Money arrangement for foreign travel Buying the currency as per instruction & arranging the same to MD’s travel 13 Travel & accommodation As per CEO approval booking travel arrangements & accommodation when necessary. 13 Support-Admin activities Maintenance of courier inward register-daily basis attending the calls & transfer the same to respective intercom numbers. 14 Other support Provide the accounting and administration departments with defined support when the MD is either not in the office or has not assigned any work Preferred candidate profile Female candidate with excellant communication

At IDEMIA, we are passionate about shaping the future of secure identity and authentication solutions. Our innovative technologies play a crucial role in enhancing security, privacy, and convenience for individuals and organizations worldwide. You may not know our name, but you have surely used our innovations and solutions. Our mission is to unlock the world and make it safer through cutting-edge identity technologies. Every day, around the globe, we are enabling citizens and consumers alike to perform their daily critical activities (such as pay, connect and travel), in the physical as well as digital space. We are transforming their lives by making the world more secure and yet also more streamlined.We have brought together complementary know-how and technologies that have never been combined before for both the physical and digital era: secured connectivity, secured payments and secured identity management. Cybersecurity, biometrics, large scale distributed systems and Cloud computing, analytics and smart devices are at the core of both our physical products and our software and systems. We serve our clients in 180 countries thanks to our 15,000 employees worldwide. About IDEMIA Public Security We are dedicated to serving government and public security entities and, in so doing, IDEMIA is committed to the responsible use of technology for public safety. We develop cutting-edge biometrics technologies and identity verification systems that prioritize privacy, human rights and ensure fair and unbiased application. We are also committed to building an inclusive and diverse culture and our impact on sustainability. For example, in 2023, the Life Cycle Assessment for Vision Pass SP revealed a 38% energy reduction, attributed to its sustainable smart power-saving mode Work timing: US shift (5 pm to 1 am) 5 days Office location: Noida sector 73 Check out IDEMIA office location & Pictures (Click on this link) https://g.co/kgs/xoDxANm Position Summary: We are seeking a dynamic and detail-oriented professional for Travel & Tactical Operations to manage Global travel administration ( USA ) and support procurement operations. This role is split evenly between overseeing travel management and contributing to tactical procurement functions such as PR to PO processing , supplier coordination, contract management, procurement tools support and support to Global buyers for tactical activities like signing the NDA's and RFI's. Required Skills & Qualifications Bachelors degree in Business Administration, Supply Chain, or related field. 5+ years of relevant experience in travel management and/or tactical procurement. Strong knowledge of travel platforms (e.g., Egencia) and ERP systems. Exceptional organizational and time-management skills. Strong interpersonal skills and ability to collaborate with cross-functional teams. Attention to detail and ability to manage multiple priorities. Experience in Corporate Travel management and in working globally corporate Tavel agencies (GBT, Egencia, CWT, other ...) is a strong plus Contract and document management experience is a strong plus. Roles & Responsibilities Travel Management (50%) Oversee comprehensive travel arrangements including flights, accommodations, car rentals, and visa processing for employees across multiple regions. Partner with travel agencies, vendors, and internal teams to ensure smooth and efficient travel experiences. Establish and enforce travel policies that promote compliance and cost savings. Track travel expenditures, generate monthly reports, and analyze data to identify opportunities for optimization. Respond proactively to traveler inquiries and resolve any travel-related issues. User Profile & System Administration Create user profiles within Travel portal for all regions. Handle updates to user accounts, such as changes in management, contact details, and employee group transfers. Support delegate approval configurations when direct managers are unavailable. Traveler Support & Issue Management Address daily traveler inquiries and escalation cases related to bookings, preferred travel options (hotels, flights, transportation), and system navigation. Serve as the main contact for urgent travel matters such as cancellations, rental car problems, and emergency rebookings, coordinating closely with support team of Travel portal. Track and resolve open Travel portal community cases, including managing credits, refunds, and support tickets. Training & Communication Conduct training and onboarding sessions for travelers and site managers, particularly during the launch of new Points of Sale (POS) or system updates. Engage in monthly Continuous Improvement team meetings to analyze user behavior, travel expenses, and adherence to travel policies. Tactical Procurement Operations (50%) Create, track, and manage Purchase Requisitions (PR) to Purchase Orders (PO) in the ERP system (SAP, Simpra, etc.). Support the procurement team in managing contract lifecycles: drafting, coordinating signatures, and maintaining records using tools like DocuSign, Hyperlex and Sharepoint Assist in issuing and evaluating RFIs and maintain documentation. Coordinate NDAs and ensure proper documentation and archiving. Compile and analyze data for regular reports on spend, supplier performance, and compliance metrics. Support buyers and category managers in operational and administrative tasks. Must have Skills Excellent communication skills, with the ability to engage regularly with stakeholders located across various regions globally. Proficient in Microsoft Excel and analytical tools (Power BI is a plus). Why Join Us Dynamic and collaborative work environment. Opportunity to impact both corporate travel efficiency and procurement effectiveness. Exposure to global stakeholders and diverse sourcing projects.

Job Description: Calendar & Schedule Management: Manage and coordinate complex schedules, ensuring efficient time management and meeting prioritization. Travel Arrangements: Arrange domestic travel, including flights, accommodations, and itineraries, while managing last-minute changes. Communication & Correspondence: Screen and respond to emails, calls, and other inquiries on behalf of the executive, drafting responses and escalating as needed. Meeting Preparation: Prepare agendas, take meeting notes, and follow up on action items to ensure timely completion. Document Management: Prepare reports,and other documents, ensuring accuracy and professionalism. Supporting the wider team as required. Acting as the point of contact among executives, employees, clients and other external partners Make travel and accommodation arrangements Managing MDs Personal and official Expenses. Requirements and skills Work experience as an Executive Assistant, Personal Assistant. Basic MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills

Manage CEO’s schedule, Handle communications, Organize meetings. Screen calls, prioritize emails, & coordinate travel. Maintain records and documents efficiently.

Provides high-level administrative support to executives, manages schedules, coordinates meetings, handles communication, prepares reports, and ensures efficient office operations with discretion and professionalism.