Administrative Assistant

You will be working as an Administrative Assistant at Alliance Bernstein, supporting investment professionals in a challenging and time-sensitive environment. Your responsibilities will include efficiently managing core administrative tasks such as calendar management, meeting coordination, travel arrangements, and prioritizing requests from multiple sources. Key Responsibilities: - Provide proactive and high-quality administrative support by addressing daily inquiries and managing ongoing business needs. - Manage active meeting calendars, including scheduling, confirming, and facilitating meetings, and adapting to changes when urgent issues arise. Regularly anticipate calendar needs. - Collaborate effectively with team members and colleagues from various departments, frequently liaising with administrative assistants for senior management. - Gather, organize, and prepare materials for both internal and external meetings. - Coordinate travel arrangements for domestic and international business meetings, conferences, etc. - Prepare and edit PowerPoint presentations and Excel documents. - Assist in project coordination, event planning, and creation/distribution of surveys. - Handle requests for reports, ensuring timely processing and distribution. - Quickly familiarize yourself with internal systems such as intranet, shared working sites, expense reports, and service requests. Qualifications: - 3-5 years of administrative support experience. - Proficiency in Microsoft Office tools: Outlook, PowerPoint, Excel, Word, and OneNote. - Strong written and verbal communication skills. - Exceptional attention to detail. - Highly organized with strong time management skills. - Proactive team player capable of managing multiple tasks simultaneously. - Undergraduate degree required. Preferred Qualification: - Background in the financial industry. Location: Pune, India,