Executive Assistant To Managing Director

Role & responsibilities

1. Departmental Coordination:

• Act as a central point of contact between the MD and all internal departments.
  
• Coordinate and follow up on tasks, deadlines, and updates requested by the MD.
  
• Ensure smooth flow of information between the MDs office and other departments.
  
• Schedule and organize inter-departmental meetings, prepare agendas, and document minutes.
  
• Track action items from meetings and ensure timely follow-up.
  

2. Communication Support:

• Draft, review, and manage internal and external communications on behalf of the MD.
  
• Respond to emails, letters, and other correspondence professionally and promptly.
  
• Maintain confidentiality and discretion in handling sensitive information.
  
• Prepare reports, presentations, and summaries as required by the MD.
  

3. Computer Knowledge (Basic to Intermediate):

• Proficient in MS Office tools (Word, Excel, PowerPoint, Outlook).
  
• Maintain digital records, shared folders, and ensure proper file management.
  
• Use collaboration tools (e.g., Microsoft Teams, Zoom, Google Meet) for meetings and follow-ups.
  
• Assist in basic data entry, formatting documents, and creating spreadsheets/reports.
  

4. Calendar & Schedule Management:

• Manage the MDs calendar efficiently, prioritizing appointments and meetings.
  
• Organize travel arrangements, accommodations, and itineraries as needed.
  
• Remind the MD of upcoming commitments and deadlines.
  

5. Administrative Support:

• Maintain proper documentation and filing systems (physical and digital).
  
• Handle confidential documents and communications with care and integrity.
  
• Support in preparing and coordinating materials for board meetings, reviews, or special projects.