Tender Executive/ Manager

We are seeking a detail-oriented and deadline-driven Tender Executive to manage the complete tendering life-cycle for government and institutional business. You will identify relevant opportunities on various e-procurement portals, coordinate internal documentation, and ensure zero-defect, on-time bid submissions that maximize win probability for our pharmaceutical finished-dosage portfolio.

Role & responsibilities

The role would encompass a variety of responsibilities, including and not necessarily limited to the following points:

• Tender identification & tracking:

  Monitor GEM, CPPP, state e-tender sites, and hospital bulletins daily; circulate opportunity digests and bid/no-bid recommendations.

• Bid preparation:

  Analyze tender terms & conditions, highlight risks, and compile

  technical, commercial, and statutory documents

  in line with regulatory norms.

• Internal coordination:

  Liaise with Sales, Regulatory, Finance, Quality, Supply Chain, and Legal teams to source data, obtain approvals, and resolve queries before submission deadlines.

• Portal management & submission:

  Upload bids, respond to corrigenda, manage EMD/PBG instruments, and maintain auditable records ensuring

  100% compliance

  with portal protocols.

• Price strategy & negotiations:

  Support price benchmarking, margin analysis, and counter-offer justifications; participate in clarifications or reverse auctions as required.

• Post-bid follow-through:

  Track technical evaluations, price openings, and award status; facilitate documentation for rate contracts, purchase orders, and vendor registrations.

• MIS & analytics:

  Maintain tender tracker dashboards win/loss analysis, bid costs, hit ratio, and payment milestones to provide actionable insights to management.

• Process improvement:

  Continuously update SOPs, document templates, and checklists to drive efficiency and mitigate submission errors.

• Confidentiality & ethics:

  Safeguard proprietary pricing and sensitive documents.

Preferred candidate profile

In order to perform your role well, the following qualities will be required:

• Educational Qualification:

  Any Graduation

• Experience:

  2- 6 years

  handling government/institutional tenders in

  pharma or healthcare

  ; proven track record on various state CPP portals.

• Technical Skills:

  Proficiency in online tender platforms, MS Office (Excel pivot & VLOOKUP; Wordadvanced formatting), and PDF editing tools.

• Communication:

  Fluent English & Hindi

  —clear drafting, strong comprehension of tender clauses, and confident verbal coordination with stakeholders.

• Analytical Ability:

  Capacity to interpret bid specifications, perform basic costing, and flag commercial/contractual risks.

• Work Ethic & Attributes:

  Meticulous

  , dependable, high sense of ownership, and able to thrive under stringent timelines without compromising accuracy.

• Location/Commute:

  Resides within practical commuting distance preferably under

  45 mins travel time

  from our office; consistent daily availability.

Ideal Candidate Profile:

• Demonstrates

  zero-error mindset

  with strong follow-up and closure.

• Proactive

  problem-solver with strong ownership, urgency, and polished etiquette.
• Not seeking a conventional 9–5 secretary role but ready for a dynamic, high-responsibility position.

• Organized self-starter

  who anticipates obstacles and acts proactively.
• Maintains cordial yet firm relationships with government officials and internal teams.