Purchase Manager/ Executive

We are looking for a strategic and cost-conscious Purchase Manager to lead end-to-end procurement for our finished-formulation pharmaceutical plant. The role demands expertise in sourcing APIs, excipients, primary/secondary packaging, and engineering spares while ensuring uninterrupted production, optimal inventory, and full cGMP compliance. You will negotiate with domestic and international vendors, drive cost-saving initiatives, and collaborate closely with Planning, Quality, Regulatory, Finance, and Production teams.

Role & responsibilities

The role would encompass a variety of responsibilities, including and not necessarily limited to the following points:

• Strategic sourcing & vendor development:

  Identify, qualify, and onboard suppliers for APIs, excipients, and packaging materials; cultivate alternate sources to mitigate supply-chain risk and secure best-in-class pricing.

• Negotiation & cost optimization:

  Lead price discussions, annual rate contracts, and bulk-buy agreements; leverage market intelligence to achieve year-on-year cost reductions without compromising quality or timelines.

• Purchase order management:

  Issue POs in the ERP system, track acknowledgements, and ensure timely deliveries aligned with the production plan and MRP schedules.

• Inventory & lead-time control:

  Balance safety stocks against working-capital targets; monitor slow-moving/near-expiry inventory and drive corrective actions.

• Regulatory & quality compliance:

  Verify supplier credentials (WHO-GMP/CEP/DMF), review CoAs, and coordinate with QA for audits, change-controls, and deviation management.

• Import logistics & documentation:

  Handle RFQs, Incoterms, LC negotiations, customs clearances, and coordination with freight forwarders for imported materials.

• Data analytics & MIS:

  Maintain procurement dashboardsprice trends, OTIF, cost-saving pipeline, and supplier scorecardsto support management decisions.

• Cross-functional collaboration:

  Liaise with R&D for new product sourcing, with Engineering for CAPEX/spares, and with Finance for invoice processing and vendor reconciliations.

• Process improvement & digitization:

  Drive SOP upgrades, e-procurement tools, and automation to enhance transparency, traceability, and efficiency.

• Ethics & confidentiality:

  Uphold anti-bribery standards, protect proprietary formulations, and ensure adherence to the companys Code of Conduct.

Preferred candidate profile

In order to perform your role well, the following qualities will be required:

• A minimum of 5 years of proven working experience as purchasing manager/executive, agent or officer in pharmaceutical field is must.
• Understanding of Supply chain procedures
• Strong Negotiation skill
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with Vendors)
• Ability to gather and analyse data and to work with figures
• Proficient with MS Office- Excel & word
• Fluent in English and Hindi.