Tender Executive

Job Description

Key Responsibilities: 1. Tender Identification: - Identify and source tenders relevant to the organization from various channels. - Analyze tender documents, specifications, and terms and conditions to assess feasibility and risks. 2. Tender Preparation: - Coordinate the preparation of tender proposals, ensuring compliance with requirements. - Gather all necessary documentation, including company profiles, financial statements, certifications, and project references. - Liaise with internal departments (e.g., finance, legal, procurement) to ensure all necessary inputs are included in the submission. 3. Documentation & Submission: - Ensure timely submission of tender documents, both online and offline. - Prepare and organize all technical and financial documentation for submission. - Manage the physical and digital tender submission process, ensuring that deadlines are met. 4. Pricing & Cost Estimation: - Assist in preparing competitive pricing for tenders by coordinating with the pricing team. - Analyze project costs and margins to propose suitable pricing strategies. 5. Client Liaison: - Maintain relationships with existing clients and build relationships with potential clients. - Address queries from clients regarding the tenders and clarify any requirements. 6. Follow-Up & Negotiation: - Follow up on submitted tenders and respond to any requests for clarifications. - Assist in contract negotiation and finalization with successful bids. 7. Market Research: - Conduct market research to understand current trends and pricing in the industry. - Monitor competitors’ activities and strategies in the tendering process. 8. Compliance & Legal Review: - Ensure that the submitted tender meets all the legal, regulatory, and financial requirements. - Review contracts and ensure they align with the tender documentation and organizational policies. 9. Reporting & Documentation: - Maintain an accurate record of all tender submissions and outcomes. - Provide regular reports on tender status, success rates, and potential improvements. 10. Team Coordination: - Coordinate with cross-functional teams to gather the necessary inputs for tender documents. - Lead and guide junior staff or assistants involved in the tendering process. # Required Skills & Qualifications: - Bachelor’s degree in business administration, engineering, or a related field. - Proven experience in a similar role, preferably in construction, infrastructure, or manufacturing industries. - Strong understanding of tendering procedures and contract management. - Excellent organizational and time management skills. - Strong written and verbal communication skills. - Proficiency in MS Office (Word, Excel, PowerPoint) and tender management software. - Ability to work under pressure and meet tight deadlines. - Good analytical and problem-solving skills. # Preferred Skills: - Experience in working with government tenders and e-tendering platforms. - Familiarity with legal and regulatory requirements related to tendering. Job Type: Full-time Pay: ₹35,000.00 - ₹40,000.00 per month Benefits: Cell phone reimbursement Health insurance Schedule: Day shift Supplemental Pay: Yearly bonus Work Location: In person