Specialist – Payroll & Benefits

Career Opportunity: Specialist – Payroll & Benefits at Hartwell Companies

Specialist – Payroll & Benefits

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Specialist – Payroll & Benefits

Key Responsibilities:

• Manage end-to-end U.S. payroll using payroll and ERP systems, with a strong focus on payroll accounting.
• Perform post-payroll activities including reconciliation, payment processing, and coordination with Finance for month-end close.
• Ensure accurate data management, record-keeping, and reporting in line with compliance requirements.
• Prepare journal entries in ERP systems related to payroll and benefits transactions.
• Conduct payroll P&L reconciliations to support accurate financial reporting.
• Handle U.S. benefits enrollment and manage ongoing benefits program (health, dental, vision, 401(k), etc.).
• Coordinate with HR, Finance, and external vendors to ensure proper benefits integration.
• Ensure compliance with U.S. payroll regulations, including federal and state labor laws, wage and hour laws, and reporting requirements.
• Validate invoices, generate payment advice for international contractors and consultants, post payment journal entries, and prepare reconciliations and reports.
• Liaison with payroll and compliance service provider in India, resolve employee queries related to India payroll, benefits and compliance.
• Employee compensation data management and related documentation from onboarding to exit.
• Liaison with service providers and vendors for India benefits program and labor compliance.

Additional Responsibilities:

• Serve as a liaison with internal and external stakeholders in all matters related to payroll and benefits.
• Conduct periodic payroll audits to ensure accuracy and regulatory compliance.
• Oversee timecard approval and validation processes to ensure accurate tracking of working hours.
• Create and manage MIS reports to provide payroll insights and support decision-making.

Qualifications:

• Bachelor’s degree in any field; a background in Accounting, HR, or a related discipline is a plus.
• Minimum 6 or more years of work experience in U.S. payroll processing and payroll accounting.
• Experience with ERP systems (e.g., Acumatica, SAP, Oracle).
• Proficiency in Microsoft Excel and payroll reporting tools.
• 4 plus years of work experience in handling U.S. benefits programs and related compliance requirements.
• Excellent analytical, organizational, and communication skills