Senior Manager- Facilities Management

The role of a Senior Manager- Facilities Management in a Manufacturing setup requires a blend of Technical Knowledge, Management Skills, and experience in Facilities Management. This position demands both strategic thinking and operational expertise to Manage and Maintain the Organization's Physical Infrastructure effectively in collaboration with Cross Functional team Members spread across 10 Units in Gurgaon and Manesar.

The major Job Responsibilities for Sr. Manager of Facilities Management in a Manufacturing Industry are as below:

1. Infrastructure Development & Facilities Management

• Plan and Manage the development and expansion of facilities to accommodate business growth and align with Green Building Certification Standards, including Energy Efficiency, Water Conservation and Waste Management.
• Ensure projects are completed on time, within budget, and to the required quality standards.
• Oversee the maintenance and management of all facilities, including factories, warehouses, and administrative buildings.
• Ensure that all buildings, equipment, and facilities are in compliance with health, safety, and environmental regulations.
• Develop and implement preventive maintenance programs to minimize downtime and reduce repair costs. Develop and share timely plans to avoid water logging during rains, upkeep of drainage systems and meet any other exigencies that may arise due to any natural or man made calamity.
• After the employment of 6-9 months at FA, we expect you to prepare and share budget for upcoming financial year. Monitor and control expenses as per budget shared and identify cost saving opportunities.

2. Strategic Planning for Centralized Procurement

• Develop and implement a centralized procurement strategy for all facilities, infrastructural machinery, and raw materials across the organization to streamline purchasing processes and reduce costs.
• Identify and evaluate potential suppliers for tools, machinery, and raw materials to ensure they meet the organization’s quality, cost, and delivery requirements.
• Collaborate with Senior Management and Department Heads to align Procurement Plans with overall Organizational Goals and production schedules.
• Develop and maintain strong relationships with key suppliers to negotiate better terms, improve service levels, and ensure a reliable supply chain.

3. Inventory Management and Optimization

• Develop and implement inventory management strategies to ensure optimal stock levels of tools, machinery, and raw materials while minimizing carrying costs.
• Collaborate with production and warehouse teams to align inventory levels with production needs and avoid overstocking or stockouts.
• Utilize Inventory Management Systems and Data Analytics to monitor stock levels, track usage, and forecast future requirements.

4. Compliance and Safety

• Ensure that all facilities comply with local and state laws. The compliance team shall share the relevant inputs for your effective working.
• Implement safety programs to prevent accidents and incidents within the facility.
• Conduct regular safety audits and risk assessments and take corrective actions as necessary.

5. Crisis and Emergency Management

• Develop and implement emergency response plans and procedures for natural disasters, fires, and other emergencies.
• Conduct regular drills and training sessions to ensure staff readiness in emergencies.
• Coordinate with local emergency services and regulatory agencies for compliance and preparedness.

8. Sustainability Initiatives

• Develop and implement sustainability initiatives to reduce the environmental impact of the facility.
• Promote recycling, waste reduction, and energy-saving practices within the organization.
• Stay updated on the latest sustainability trends and technologies to enhance the facility’s environmental performance.

9. Continuous Improvement

• Identify opportunities for improving facility operations and implement best practices to enhance efficiency.
• Conduct regular reviews of facility management processes and make necessary improvements.
• Stay updated on industry trends and technological advancements to keep the facility operations competitive.

10. Technology Integration

• Leverage technology to enhance facility management, such as implementing building management systems (BMS) or Computerized Maintenance Management Systems (CMMS).
• Stay informed about advancements in facility management technologies and integrate them into operations where beneficial.

11. Stakeholder Communication & Reporting

• Serve as the primary point of contact for facility-related matters within the organization.
• Address and resolve facility-related issues raised by employees or management.
• Maintain accurate records of facility operations, maintenance activities, and project progress.
• Prepare regular reports for senior management on facility performance, cost management, and compliance.
• Ensure that all documentation related to facilities is up to date and accessible for audits and inspections.

Desired Qualification & Competencies

Educational Background:

• A bachelor's degree in Engineering (Mechanical, Electrical, Civil, or Industrial Engineering) is typically required.
• A master’s degree in Facilities Management, Engineering Management, Business Administration (MBA), or a related field can be advantageous.
• An additional Professional Certificate in the Relevant Domain shall be preferred

Experience:

• Preference to Candidate with Defence background.
• 20 years of experience in facilities management, maintenance, or engineering within a Manufacturing Organization spread across locations within NCR.
• Proven track record of managing large teams skilled in Civil, Electrical and Mechanical Maintenance.
• Proven experience in managing large-scale projects, such as facility expansions, renovations, or new installations. 
• Strong understanding of building systems (HVAC, electrical, plumbing, etc.), industrial machinery, and infrastructure in a manufacturing environment.
• Knowledge of preventive maintenance, equipment reliability, and asset management strategies.
• Familiarity with environmental, health, and safety (EHS) regulations and standards applicable to manufacturing facilities.