Senior Lead – US Payroll

Job Description

About ProcDNA ProcDNA is a global consulting firm. We fuse design thinking with cutting-edge tech to create game-changing Commercial Analytics and Technology solutions for our clients. We're a passionate team of 275+ across 6 offices, all growing and learning together since our launch during the pandemic. Here, you won't be stuck in a cubicle - you'll be out in the open water, shaping the future with brilliant minds. At ProcDNA, innovation isn't just encouraged, it's ingrained in our DNA What We Are Looking For We are seeking an experienced and detail-oriented Payroll Specialist to manage US payroll processing using Gusto for our consulting firm. The ideal candidate will have a solid understanding of US payroll laws, tax compliance, and hands-on experience with Gusto payroll software. You will be responsible for end-to-end payroll processing, employee onboarding in the system, benefits administration coordination, and resolving payroll discrepancies. What You'll Do Process bimonthly payroll for US employees using Gusto, ensuring accuracy and compliance with federal, state, and local regulations. Manage employee onboarding and offboarding in Gusto, including setting up compensation, benefits, and tax withholdings. Review and reconcile timesheets, PTO, bonuses, and commissions before payroll submission. Ensure correct deduction of federal/state taxes, benefits, and garnishments. Coordinate with HR and Finance teams to ensure accurate employee records and benefits data integration. Generate and review payroll reports and GL files; coordinate payroll journal entries with the finance team. Ensure timely filing of payroll tax reports and year-end documentation, including W-2s and 1099s. Assist in benefit enrollments and resolve issues related to payroll deductions and insurance. Maintain confidentiality of employee payroll data and adhere to data protection regulations. Support audits related to payroll, workers’ comp, and benefits. Administer and process reimbursements in alignment with company policy. Must Have Bachelor’s degree in Accounting, Finance, HR, or related field. 3–4 years of experience in US payroll processing, preferably in a professional services or consulting environment. Mandatory experience with Gusto payroll software. Strong understanding of US federal and state payroll laws. Experience with payroll taxes, W-2/1099 filings, and benefit deductions. Proficiency in MS Excel (lookup functions, pivot tables, basic dashboards) Excellent attention to detail and high level of accuracy. Strong organizational, analytical, and communication skills. Ability to handle confidential information with integrity and discretion. Knowledge of US labor laws, FLSA, ACA, and IRS regulations. Familiarity with multi-state payroll processing. Experience working with remote or distributed teams. Prior experience in handling payroll for both salaried and hourly employees. Skills: payroll taxes,multi-state payroll processing,us federal,analytical skills,gusto payroll software,communication skills,state payroll laws,us payroll laws,us payroll,ms excel,benefit deductions,w-2/1099 filings,gusto,confidentiality,us labor laws,payroll processing,organizational skills,tax compliance