Senior Executive (HR & Operations) – Roads & Construction (Head Office)

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Job Summary

HR & Operations Executive

Key Responsibilities

1. Human Resource Management

• End-to-end recruitment for Head Office and project sites (staff, skilled, semi-skilled & unskilled workers).
• Employee onboarding, documentation, and joining formalities.
• Maintain attendance, leave, and shift records in coordination with project teams.
• Payroll coordination with Finance — collection and verification of timesheets, OT, deductions, etc.
• Maintain employee files, contracts, renewals, ID cards, and HR documentation.
• Handle employee grievances, disciplinary actions, warning letters, and HR communication.
• Ensure compliance with labour laws: PF, ESI, WC policy, CLRA, Minimum Wages, etc.
• Support workforce planning and manpower deployment across sites.

2. Operations & Administration

• Coordinate with project sites regarding manpower, material requirements, facilities, and compliance updates.
• Prepare and update HR & Admin MIS reports for management review.
• Assist in procurement follow-ups, vendor coordination, and office administration.
• Manage travel, accommodation, and logistics for staff visiting project sites.
• Support statutory inspections, audits, and documentation for road construction projects.
• Ensure proper communication flow between Head Office and all project locations.
• Handle vendor registration, petty cash, credit card payments, building maintenance, electricity, and related administrative payments.

Fleet Management

• Monitor fleet management systems (TATA, Komatsu, etc.) and track the condition of all vehicles.
• Record and follow up on breakdowns; ensure immediate actions for restoring vehicle serviceability.
• Maintain all vehicle-related documents: insurance, RTO papers, EMI records, diesel consumption, and shift/KM-wise usage.
• Ensure accurate logging of purchases, repairs, and maintenance in vehicle registers.
• Verify manual fuel records with the App for accuracy.

Asset Management

• Upload and update all assets in SharePoint.
• Ensure individual assets are recorded in KEKA for proper accounting.

3. Compliance & Documentation

• Maintain registers, checklists, muster rolls, and attendance reports from sites.
• Assist in labour compliance submissions for multiple project locations.
• Track compliance gaps and coordinate corrective actions.
• Support implementation of policies, SOPs, and HR/admin processes specific to road construction operations.

4. Employee Engagement

• Coordinate training programs, toolbox talks (with Safety Team), and employee welfare activities.
• Promote discipline, punctuality, and organizational values at HO and project sites.
• Support team-building and employee engagement initiatives.

Required Skills

• Strong knowledge of PF, ESI, labour laws, and statutory compliance.
• Excellent coordination, follow-up, and communication skills.
• Good command of MS Office, HRMS software (preferably KEKA), and documentation.
• Ability to multitask and work closely with project teams.
• Strong organizational and administrative capabilities.