128 Secretary Jobs - Page 2

Company : Reputed Group of Companies having corporate office in Chennai and branches across Tamil Nadu doing a turnover of over Rs.1000 crores Position Confidential Female Executive Secretary Qualification : Master's Experience : 10 to 12 yrs experience as Confidential Secretary to MD / CEO in a reputed organisation Reporting to : Functional reporting to M.D and Administrative reporting to Group President Responsibilities Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks Document all minutes of meetings, helping prepare for meetings including key papers, spreadsheet creation and production of agendas Research and prepare documents related to new projects, follow up on pending operational points, assist in presentation of summaries to various executive boards Planning and coordination in arranging external corporate events, such as customer and staff appreciation events Skills and qualifications Well above average written and spoken English communication skills Excellent ability in the usage of MS Word, Excel and Power Point Exceptional interpersonal skills Friendly and professional demeanor Strong time-management skills and ability to organise & coordinate multiple projects Sufficient understanding of finance and accounting terminology to help analyse and prepare reports based on discussions Excellent communication skills in English / Tamil. Spoken Hindi advantageous Looking for Long Term Career MUST BE IMMEDIATE JOINEE

Roles & Responsibilities: Position Overview The Secretary of the Central Safety Council is responsible for overseeing key safety processes, implementation of The Mahindra Safety Way (TMSW), safety trainings, and facilitating a culture of zero accidents through rigorous analysis and spreading best practices. Key responsibilities are: Process Ownership: Lead the implementation of The Mahindra Safety Way (TMSW) and it s continuous improvement Coordinate the Safety Rise Awards for recognition of outstanding safety practices and results Work closely with the TMW team for conducting GCPP assessments and providing feedback Safety Facilitation: Facilitate zero accidents target through data-driven analysis and adherence to Life Saving Principles. Develop and promote safety best practices across Group companies. Training and Consultation: Provide training and consultation on safety management to employees Consultation to Group companies to implement Safety compliances and best practices Collaboration and Communication: Plan and execute the annual Safety Conclave, bringing together safety leaders and experts to share knowledge and strategies. Work closely with other businesses to integrate safety into all operations. Reporting and Coordination: Investigation of serious safety incidents in coordination with businesses and horizontal deployment of corrective actions across the Group. Prepare the Quarterly Group Safety Report for Leadership. Future readiness: Scan external environment for new safety standards; Creating new common standards for Group and deploy for future readiness. Proactively spread emerging digital safety solutions to overcome safety challenges. Additional Requirements Technical Skills: Strong understanding of safety regulations and standards. Good understanding of Safety best practices Proficiency in conducting safety assessments and reports Excellent analytical and problem-solving skills. Soft Skills: Excellent interpersonal and influencing skills. Excellent training and communication skills Good report writing and written communication abilities. Ability to work collaboratively with diverse / cross functional teams. High level of integrity and ethical standards. PERSONAL PROFILE:- Educational Qualifications: - Engineer with Advanced Diploma in Safety Management. Experience :- Minimum 20 years experience in operations and safety management, with around 4 years in a Safety Head role in a large manufacturing organisation. Proven track record of developing and implementing safety programs in a large organization is essential. Other Requirements: The position requires extensive travel to various Group sites

We re seeking a highly organized, proactive Admin Secretary based in Chennai. You should have 2-7 years of experience, a Bachelor s degree (MBA preferred), and strong communication skills (English required; Tamil/Hindi a plus). Responsibilities include managing daily office functions, supporting the Executive Director, handling correspondence, coordinating meetings, travel, and events, and assisting with research and reports. You will also engage with government officials, corporate partners, and manage finances and office operations. We are big on AI tools, and love people who know their way around presentations, Excel, and social media. Must be tech-savvy (AI tools, MS Office, social media). Flexible role (full or part-time).

High-level administrative & secretarial support, ensuring the smooth & efficient operation of the MD's office & facilitating the MD's work.This includes managing calendars,coordinating meetings,handling correspondence & managing travel arrangements Required Candidate profile • Calendar Management • Communication • Meeting Coordination • Travel Arrangements • Document Management • Administrative Support • Special Projects • Financial Support • Confidentiality

As a GTM Operations Management Assistant at SAP, you will play a crucial role in providing administrative support to the leaders within the GTM Operations Organization. Your responsibilities will involve overseeing the operation and scheduling of daily functions and duties for the leaders. Additionally, you will offer administrational support in various projects, controlling, and reporting activities. The Go-To-Market Operations team focuses on bringing together strategy, operations, and transformation to drive healthy cloud revenue by enhancing the customer and field experience throughout the customer value journey. By providing clear guidance to SAP's GTM organizations, the Operations teams directly support business execution across SAP's Board Areas of Customer Success, Marketing & Solutions, and Customer Services & Delivery. At SAP, we are committed to fostering a culture of inclusion, prioritizing health and well-being, and offering flexible working models to ensure that every individual, regardless of background, feels included and can perform at their best. We believe in the strength that diversity brings to our company and invest in our employees to help them reach their full potential. Our purpose-driven and future-focused approach, coupled with a highly collaborative team ethic and dedication to personal development, sets us apart as a cloud company with a global impact. SAP's inclusive workplace culture, focus on employee well-being, and emphasis on diversity contribute to creating a better and more equitable world. We are proud to be an equal opportunity workplace and an affirmative action employer, committed to the values of Equal Employment Opportunity. We provide accessibility accommodations to applicants with physical and/or mental disabilities, ensuring that everyone has an equal opportunity to thrive in our environment. If you are interested in a role at SAP and require accommodation or special assistance during the application process, please reach out to our Recruiting Operations Team at Careers@sap.com. Please note that only permanent roles are eligible for the SAP Employee Referral Program, subject to the eligibility rules outlined in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training. As part of our commitment to maintaining a safe and inclusive workplace, successful candidates may undergo a background verification process with an external vendor. Join us at SAP and be a part of a purpose-driven organization that values collaboration, innovation, and the continuous development of our employees.,

Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Executive Director. The ideal candidate will be proficient in Microsoft Excel , MS Teams , and other Microsoft Office tools, with a strong ability to manage schedules, coordinate meetings, and handle confidential information with discretion. Key Responsibilities: Administrative Support: Manage and maintain the ED calendar, appointments, and travel arrangements. Organize internal and external meetings, including logistics, agendas, and minutes. Screen and prioritize emails, calls, and correspondence. Prepare reports, presentations, and documents using MS Office tools. Communication & Coordination: Act as the point of contact between the ED and internal/external stakeholders. Coordinate with departments to ensure timely flow of information and follow-ups. Schedule and manage virtual meetings via MS Teams , including setting up calls, sharing documents, and troubleshooting technical issues. Documentation & Reporting: Maintain organized filing systems (digital and physical). Prepare and analyze data using Microsoft Excel. Draft letters, memos, and other official communications. Project & Task Management: Track progress on key initiatives and ensure deadlines are met. Assist in project coordination and follow-up on action items. Maintain confidentiality and handle sensitive information with integrity. Office & Event Management: Support in organizing corporate events, workshops, and off-site meetings. Manage office supplies and liaise with vendors as needed. Required Skills & Qualifications: Bachelors degree or equivalent. 3+ years of experience as an Executive Assistant or Secretary to senior leadership. Computer Proficiency Excellent written and verbal communication skills. High level of discretion, professionalism, and organizational ability. Ability to multitask and work independently in a fast-paced environment. Presentable and professional Preferred Qualifications: Experience in a corporate or multinational environment. Familiarity with project management tools Knowledge of document management systems.

• Execution Oversight: • Meeting & Reviews: • Strategic Communication: • Leadership Team Coordination: • Decision Support & Prioritization: Required Candidate profile Male candidates are preferred

Role & responsibilities We are seeking a smart, well-educated, highly motivated, and articulate female professional to support the CEO & NSM in both executive assistance and business operations coordination. The role demands a blend of strategic oversight, administrative precision, and stakeholder engagement, including liaison with key accounts, internal business heads, and external government & industry bodies. The incumbent must be proficient in MS Excel, PowerPoint, and business reporting, and will play a critical role in enabling efficient CEO & NSM operations and driving execution across multiple priorities. Key Responsibilities : Executive Support & Administration Manage calendar, appointments, meetings, travel, and expense reports Prioritize and filter communication for the Sr. Management manage sensitive and confidential matters with discretion Coordinate logistics for internal and external meetings, business reviews, and conferences Business Operations & Coordination Follow up with business managers and functional heads on CEO / NSM action items Coordinate preparation and review of key account presentations, project trackers, and client review decks Assist in preparation of business plans, proposals, dashboards, and CEO / NSM reports to company Owners Data Analysis & Reporting Review MIS reports submitted by various departments and highlight key trends and deviations Design business dashboards using Excel or BI tools for ongoing performance tracking Provide data-backed insights for CEO / NSM internal strategy reviews and external stakeholder meetings Stakeholder Management Liaise with CXOs, business managers, and key account representatives to ensure alignment on action items Capture minutes of meetings and ensure follow-ups with respective owners across business and support functions Industry Association & Public Affairs Support Assist CEO/NSM in his role as Honorary President of the Warehousing Association of India Support in coordinating with government officials, policy makers, and association members Track progress of industry initiatives and support documentation/presentation preparation for policy submissions.

Role & responsibilities Coordination with teachers and parents. Calendar management General admin work Preferred candidate profile Candidates with an MBA preferred, freshers also can apply. Good communication skills is a must.

As a professional in Facility Management, you will be responsible for monitoring office cleanliness, maintaining office equipment, and ensuring the smooth functioning of office assets. In addition, you will handle Reservation Management tasks such as hotel and travel booking. Your role will also involve Front Desk Management, where you will greet visitors, answer phone calls, and handle inquiries in a professional and friendly manner. Appointment Scheduling will be another key responsibility, where you will manage the reception calendar, schedule appointments, and coordinate with staff to ensure smooth operations. The ideal candidate for this position should have 1 to 6 years of experience in a similar role. The salary offered for this position ranges from 3 Lac to 4 Lac 25 Thousand per annum. This job opportunity falls under the ITES / BPO / KPO / LPO / Customer Service industry. The preferred qualifications for this role include B.B.A, B.Com, B.Sc, M.B.A/PGDM. Key skills required for this position include Front Office Executive, Front Office Coordinator, Receptionist, Admin Executive, Secretary, and Personal Assistant.,

Job description: The candidate will be based at the corporate office of the Pharma Company in Mumbai, handling Secretarial activity. 1.Candidate will manage emails Filing and maintaining of records - paper as well as electronic. and Travel Itinerary, Ticket booking, Hotel Booking and all other necessary travel arrangement to be done for Production Directors (Railway / Air) and Coordination with all TP and LL locations, Location Representative, Nasik Factory, Goa Factory and HO. 2. .Candidate will manage Maintaining Attendance, Daily Production Report, Weekly Production report, Monthly Report and Monthly Priorities of all Location officers as well as HO Offic and Preparing Monthly Report and Monthly Priorities of Directors and Making Brand Affidavits for new products to be manufactured at TP locations and brand letter for new products to be manufactured at LL Locations and Receiving Invoices of TP and LL location, updating the same in excel sheet and distributing the same to concerned officers for clearing payments. Checking on if invoices are cleared in a timely manner. 3. Candidate will manage Sending approved invoices to Nasik after updating the status in the file. and Preparing Costings, getting it signed from concerned persons in a timely manner and following up for the same and Distributing the approved costing to concern officers to issue POs to the locations, sending the PO to concerned locations. 4. Candidate will manage Making Cost savings on monthly, quarterly and yearly basis and Taking dictation, Drafting and typing letters for Directors. Sometimes also for personnel who visit to HO from Nasik and Goa factory and Sending of working standards, testing, control & stability samples to Nashik. 5. Candidate will manage Checking the status of G.R.N received from various locations, entering G.R.N in register and sending to Nashik. Sending reminder letters / email for pending G.R.N. to various locations. Also sending reminders for monthly stock statement cutoff date 25th of every month, pending C.O.A and Checklist. 6. Candidate will manage Preparing Marketing approval and giving to the concerned personnel for approval with sample and maintaining the approval received and samples for further references and Sending Market complaints to the concerned location when received and coordinating with l (Nasik) Plants for status l (Nasik) for status on investigation of the complaint and collecting and saving necessary documents for further reference whenever required and Sending product shade cards to Nasik, receiving them from Nasik, giving the same to the concerned marketing heads for approval, forwarding the same to concerned vendor and locations by scanning the same and sending hard copies of the same to the vendor and locations. 7. Candidate will Handling of Goa and Nasik Capex, Write OFFs and other important papers, whenever Jt. MDs secretary is on leave and Reception duty when receptionist is on leave Contact Person: Jill Mehta HRD House - Mumbai (Div Pharma Talent Search) Mulund (East), Mumbai-400081. Contact No - 9326143620 Email id -jillmehta.hrdhouse@gmail.com Website: - www.hrdhouse.com

Female Freshers Can Also Apply Must Be Fluent In Hindi & English Must Have Good Communication Skills For Quick Process, Share your CV on WhatsApp (+91 9940 492 492). Required Candidate profile - Must Be Flexible With Timings - Excellent Payout Including Perks Perks and benefits Good Salary With Additional Benefits

We are seeking a highly organised and proactive Personal Secretary to Provide comprehensive support with 8 + years of experience. The ideal candidate will be adept at managing schedules, coordinating travel arrangements and handling administrative tasks efficiently. Responsibility 1. Manage and maintain the Directors schedule, including arrangingmeetings, appointments, and travel plans. 2. Act as the primary point of contact between the Directors andinternal/external stakeholders, screening and prioritising communications. 3. Coordinate and organise travel and accommodation arrangements for the Directors. 4. Coordinate activities related to visa processing on time, execution and minimal rejection. 5. Prepare and edit correspondence, presentations, and reports on behalf of the Directors. 6. Coordinate logistics for meetings, conferences and events. 7. Handle personal errands and tasks, including managing expenses andOrganising personal appointments. 8. Maintain confidentiality and handle sensitive information withdiscretion and professionalism. 9. Anticipate the needs of the executive and proactively address anyissues or challenges that arise. 10. Assist with special projects and other duties as assigned.

Will handle travel, hotel bookings, Microsoft Outlook, Calendar, good in MS Word/ Excel/ PowerPoint Proficient in English, Hindi, and Marathi Must know how to read, write and speak Marathi language Only Male candidate

Should have min 3 years of experience as a personal assistant for MD for calendar and travel management etc. interested can attend in person interview contact swathi@brainsnskills.com 9341818811

Executive assistance required for a manufacturing company. Manage calendar, communication, information, meetings, travel for the MD. Provide project support, follow up and manage stakeholder relationships. Work location is Domjur.

- Post: Sr Executive Secretary - Education: Any Graduate/Diploma/Degree - Experience: Min 3Yrs - Female only preferred Interested call Mr KD on 9375434300 (kd@creativehr.in) Required Candidate profile Notes: Candidates must have Fluent in English Speaking, Mailing & Drafting, Legal Knowledge, IMS Documentation Knowledge, Good in Computer Knowledge, Initiative in administrative activities.

Grade G - Office/ Core Responsible for managing a team to deliver administrative support to a range of business areas, building relationships across the business, prioritising work and enhancing processes to lead the proactive management of administrative activity and safe, compliant, effective and efficient day-to-day operations, whilst ensuring discretion and confidentiality. Job Family Group: Business Support Group Overview: We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. In India, we operate bp s FBT, which is a coordinated part of bp. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world s need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement, HR services and other enabling functions - providing solutions across all bp. Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better - and how you can play your part in our extraordinary team Join our team, and develop your career in an encouraging, forward-thinking environment! Job Purpose: The Company Secretarys Office (CSO) has as its purpose, to partner with the boards and businesses at bp, facilitating effective decision making through multifaceted corporate governance, whilst maintaining the good standing of bp legal entities around the world. This is achieved through focusing on the strategic priorities for CSO: excellence in corporate governance; simplification; building positive relationships. Corporate governance at bp has a high degree of breadth and complexity, supporting both the needs of our UK and US listed parent company, BP p.l.c. and over 800 subsidiaries globally. We have high standards of delivery and are committed to doing the right thing in the right way. We are actively modernising and redefining our team through the insourcing and centralization of work, increased use of digital tools including automaton and rationalization of our processes. Role: Legal Entity Lifecycle Management Team Lead As a Team Lead within CSO s Business and Technology Center, this role is accountable for overseeing the operational governance activities related to the full lifecycle of legal entities in the bp group, ensuring compliance with internal governance frameworks and external regulatory requirements. The position leads a team responsible for entity formation, maintenance, restructuring, and dissolution, while serving as a key liaison between the business and functions including Legal, CSO, Tax, and Finance The role provides strategic guidance on corporate governance matters and ensures accurate and timely execution of entity-related documentation and filings. It also plays a critical role in driving process improvements, digital governance initiatives, and risk mitigation strategies across the legal entity portfolio Key Accountabilities : Manage a team of up to 7 people supporting the implementation of common entity lifecycle activities across a number of jurisdictions (including the US, UK, Germany, Netherlands, France, Spain and Australia) Act as senior company secretary SME to support the technical delivery by the team Play a key role in establishing the team, onboarding team members and developing processes and procedures, including oversight reporting and controls Oversight of legal entity lifecycle management activities delivered by the team may include: Appointment and resignation of directors Share transfers and share issues Capital reductions, share buy backs Dividends Company incorporations and eliminations Bank account opening Company name changes Registered office changes Issuing PoAs Supporting auditor queries in relation to legal entity transactions Document execution support &/or guidance Preparing ad hoc board & shareholder resolutions Arranging certification, translation, notarization and/or legalization of documentation Electronic filings with corporate registries Ensuring company records are updated Ancillary matters in relation to the above including supporting KYC requests and secretary certificates Integrating and interfacing with local governance advisors, businesses, and functions to receive and triage activity requests Ensuring timely delivery of activities and prioritisation Responsible for updating processes to ensure lifecycle management activities are delivered efficiently and to high governance standards Ability to provide coaching and liaise directly with stakeholder (e.g. the relevant bp business or function) on issues and requests Essential Education : Bachelor s Degree (Required); Fields: Law, Business Administration, Finance, Political Science, or related disciplines. JD (Juris Doctor) or LLM (Master of Laws) preferred Chartered Governance Professional (CGP) or Chartered Secretary (ACG/FCG) or equivalent Essential Experience and Job Requirement : Experience: 8-10+ years in subsidiary governance, legal, or company secretariat roles, ideally within a multinational or regulated environment. Communication Skills: Exceptional written and verbal communication skills, with the ability to influence senior stakeholders. Discretion and Integrity: High level of professionalism and confidentiality in handling sensitive matters. Leadership: Experience managing teams and mentoring junior professionals across jurisdictions. Project Management: Ability to lead governance initiatives, manage timelines, and coordinate across global teams Join our Team and advance your career as a Legal Entity Lifecycle Management Team Lead At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Travel Requirement: Negligible travel should be expected with this role Relocation Assistance: This role is eligible for relocation within country Remote Type: This position is a hybrid of office/remote working Skills: Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills Legal Disclaimer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us . If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Should have min 2 years of experience as a personal assistant for MD for calendar and travel management etc. interested can attend in person interview contact suvarna@brainsnskills.com, 9071061114

Taking dictation and preparation of various letters.Scheduling meetings,MOM, Good in Typing,Own conveyance & residence near to punjabi bagh preferred. JOB LOCATION IS WEST DELHI Required Candidate profile Only nearby candidate can apply.Good communication skill in written and spoken, residence nearby area of Punjabi Bagh and own conveyance.

Taking dictation and preparation of various letters.Scheduling meetings,MOM, Good in Typing,Own conveyance & residence near to punjabi bagh preferred. JOB LOCATION IS WEST DELHI Required Candidate profile Only nearby candidate can apply.Good communication skill in written and spoken, residence nearby area of Punjabi Bagh and own conveyance.

Taking dictation and preparation of various letters.Scheduling meetings,MOM, Good in Typing,Own conveyance & residence near to punjabi bagh preferred. JOB LOCATION IS WEST DELHI Required Candidate profile Only nearby candidate can apply.Good communication skill in written and spoken, residence nearby area of Punjabi Bagh and own conveyance.

Taking dictation and preparation of various letters.Scheduling meetings,MOM, Good in Typing,Own conveyance & residence near to punjabi bagh preferred. JOB LOCATION IS WEST DELHI Required Candidate profile Only nearby candidate can apply.Good communication skill in written and spoken, residence nearby area of Punjabi Bagh and own conveyance.

Taking dictation and preparation of various letters.Scheduling meetings,MOM, Good in Typing,Own conveyance & residence near to punjabi bagh preferred. JOB LOCATION IS WEST DELHI Required Candidate profile Only nearby candidate can apply.Good communication skill in written and spoken, residence nearby area of Punjabi Bagh and own conveyance.

Taking dictation and preparation of various letters.Scheduling meetings,MOM, Good in Typing,Own conveyance & residence near to punjabi bagh preferred. JOB LOCATION IS WEST DELHI Required Candidate profile Only nearby candidate can apply.Good communication skill in written and spoken, residence nearby area of Punjabi Bagh and own conveyance.