120 Secretary Jobs - Page 2

Secretary Bachelor s Degree of any statutory University and Personal Secretarial Certificate Course or Diploma in Secretarial Course with Stenography and typing is essential. Knowledge in MS-Office is necessary. He/she should have 60/120 w. p. m speed in typing shorthand, word processing and good communication skills. 3-5 years of secretarial experience Stenography is essential. Person should have worked in similar capacity and should have hands on experience in coordination, scheduling meetings, follow-ups, logistics arrangements, etc. Roles and Responsibilities Taking Dictation/Typing of notes / notices etc. Taking Minutes of meetings Replying to the emails and various other correspondences Coordination of various Departmental meetings and necessary follow ups Photocopying of required material Maintaining the database official documents Arrange travel schedules desk Coordinating with the Inter Department the University officials Fixing appointments/maintaining the dairy Providing administrative support and other office duties Assume any other responsibilities as assigned by higher authorities

Executive- Support| Assistant| Secretary Analyze communication of MD: develop doc, drive team, analyze data Role Managing schedules Communications expenses Coordinate meetings Assist with projects Manage travel Exp: 1-20 yrs in support senior exe.

Job Description for Executive Assistant to Founder Designation: Executive Assistant to Founder Location : Andheri West, Mumbai (Assure clinic) Work Timings : 10 am to 7 pm ( Willing to accommodate flexible work schedules) Weekly off: 6 days working and flexible offs between (Monday to Thursday) Website: assureclinic.com Kindly note that, due to the strategic importance of this role, we are looking for candidates who can commit to a minimum tenure of two years with the organization. We are looking for a highly organized, efficient, and professional Executive Assistant to support a busy doctor (MD Dermatologist and Founder of Assure Clinic ). The ideal candidate will be responsible for managing the doctors daily activities, OT schedule, assisting with patient coordination, handling administrative tasks, managing queries from patients (Calls and email) and ensuring smooth operations within the practice. The Executive Assistant will act as a liaison between the doctor and patients, staff, and external stakeholders, ensuring the highest standards of administrative support. Key Responsibilities: Calendar and Appointment Management: Manage the doctors daily schedule, including patient appointments, meetings, and personal engagements. Coordinate with patients, medical staff, and external parties to schedule appointments efficiently. Ensure that the doctors calendar is well-organized, minimizing conflicts and ensuring sufficient time between appointments for prep and patient care. Patient Coordination and Communication: Act as the first point of contact for patients, handling calls, emails, and messages. Schedule, reschedule, and confirm patient appointments, ensuring accurate record-keeping. Assist in maintaining patient confidentiality and providing necessary information to patients about upcoming procedures or appointments. Prepare patients for consultations by providing pre-appointment instructions or forms, as needed. Administrative Support: Handle day-to-day administrative tasks such as managing emails, maintaining filing systems, and handling phone inquiries. Draft and proofread documents, including correspondence, patient instructions, and reports. Medical Records Management: Assist with maintaining accurate, up-to-date medical records for the doctors patients, ensuring compliance with health regulations. Assist in preparing patient files and other medical documents for meetings and procedures. Handle patient billing inquiries, providing necessary support and explanations regarding charges. Travel and Event Coordination: Arrange travel and accommodation for the doctor when traveling to different locations or other professional engagements. Prepare necessary documentation, including itineraries, travel schedules, and expense reports. Education: Bachelor's degree in business administration, healthcare administration, or related field (preferred). Experience: Previous experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably within a healthcare or medical setting. We encourage applications from dynamic, growth-oriented freshers eager to develop their skills and advance their careers.

Hi, Greetings from Sun Technology Integrators!! This is regarding a job opening with Sun Technology Integrators, Bangalore. Please find below the job description for your reference. Kindly let me know your interest and share your updated CV to nandinis@suntechnologies.com ASAP. 6:30PM-3:30AM-shift timings (free cab facility-Pick up+ drop) +food Only female candidates can apply Please let me know, if any of your friends are looking for a job change. Kindly share the references. Please Note: WFO-Work From Office (No hybrid or Work From Home) Responsibilities: Understanding the daily/weekly/monthly/Quarterly/yearly priorities from the COOs angle, and work accordingly (ask the COO and plan work from time to time, if required) To the extent possible try to reduce COOs work, which can be done by you like the preparation of documents, PPTs, calls etc. Manage schedule of COO Try to reduce the COOs administrative work and help the COO to save his time, to the extent possible Draft, review and send minutes of meeting and communications on behalf of COO Ensure 100% accuracy in the work done by you Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Answer and respond to phone calls and communicate messages and information to the COO when he is in the India office. Reminding and updating COOs schedules on a day-to-day basis. Maintain various records and documents for OEO Attending to all assigned tasks Making a to-do-list for the next day before leaving the office on any day & ensuring that top-priority tasks are completed as required Executive Secretary Skills and Qualifications: Bachelor's Degree in any discipline Excellent written and verbal communication skills Time-management skills Ability to pay attention to detail Organization skills Ability to multitask Ability to follow up with internal & external people to complete all tasks on time Basic understanding of frequently used computer software and programs, such as Microsoft Office Interpersonal skills Result orientation Salary, Perks & Benefits: Pick up and drop will be provided (0-20Km). Health Insurance up to 5Lakhs is provided. Free Food and Beverages are provided. Thanks and Regards,Nandini S | Sr.Technical Recruiter Sun Technology Integrators Pvt. Ltd. nandinis@suntechnologies.com www.suntechnologies.com

Excellent opportunity as "Executive Assistant" from a well reputed & established CBSE affiliated school located near to Raj Nagar Extn., Ghaziabad. Position: Executive Assistant / Academy Secretary [F] Salary: 5 - 6.5 LPA Timings: 8AM - 4.30PM [school experience is mandatory] Age Limit: 35 years Responsibilities: Always Maintaining confidentiality. Meet all secretarial requirements e.g., correspondence, email, letters, forms, reports, reliving certificates for evaluation & invigilation duty. Handling of Principals official mails. Maintaining Principals appointment diary, files, and folders & prepare responses to routine correspondence. Maintaining registers of Management Committee, Staff Meeting Minutes. Updating School policies manual in consultation with the Management. Assist in School Calendar for the year. Communicate instructions to staff as and when required through circulars and Mentors meetings on behalf of the management. Arranging meetings with Parents/Visitors and monthly meetings with school appointees. Coordinate with senior staff & Admin Manager to make satisfactory day to day operations. To deal with complaints from teachers, students, and parents and discuss the same with Principal. Requirements: Smart & Active. Excellent communication skills. Tech Savvy.

Manage the CEO & MD schedule, including appointments, meetings, and travel arrangements Coordinate and prepare materials for meetings, presentations, and events Handle confidential matters, including correspondence and phone calls MOM

Male Personal Assistant - LLB Fresher- Kankaria -Ahmedabad - 30K CTC . Position to report to legal and Corporate head hence legal knowledge and LLB is must. Please apply with updated resume and photograph or call for more details on 9930060601.

Role & responsibilities Proficiency in word, excel & powerpoint Drafting, Calendar Management Travel Arrangements Good typing speed Worked with some corporate for few years General skills required for the position

Office Admin & Secretary Posted On: 11 May 2025 Apply Now Job Summary Qualification BBA or related fields Location Chennai Experience 0 to 3 years No. of Positions 1 Job Description Key Responsibilities: Support Partners and Managers with administrative and coordination tasks Manage meetings, calendar, correspondence, and document handling Draft professional emails, reports, and internal communications Liaise with clients and internal teams Prepare MIS reports and assist with basic office functions Handle travel arrangements and office logistics Maintain records and ensure confidentiality Skills Required: Excellent written and spoken English Strong analytical and organizational ability Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Professional attitude and multitasking skills

Job Description: We are seeking for a skilled and proactive Administrative Manager to oversee the daily administrative operations of our facilities, ensuring smooth and efficient functioning while maintaining compliance with company policies and relevant regulations. This role is responsible for managing a variety of tasks to enhance both operational performance and employee satisfaction. The ideal candidate will have experience in facility management, employee engagement, contract negotiations, and budgeting. Key Responsibilities: Administrative Operations : Oversee daily administrative functions, ensuring adherence to company policies and guidelines. Facilities Management : Manage all aspects of facilities, including regular maintenance, safety protocols, and regulatory compliance to ensure smooth and safe operations. Required Skills and Qualifications : - Proven experience in administrative management, operations management, facilities management, or a related field. - Strong knowledge of regulatory compliance, safety standards, and labor laws. - Excellent communication, negotiation, and interpersonal skills. - Experience in budgeting, financial planning, and cost management. - Strong leadership skills with the ability to manage teams and drive change. - Ability to plan, organize, and implement training programs effectively. - Analytical thinking and problem-solving skills to optimize operations and improve processes. - Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

Roles & Responsibilities: Position Overview The Secretary of the Central Safety Council is responsible for overseeing key safety processes, implementation of The Mahindra Safety Way (TMSW), safety trainings, and facilitating a culture of zero accidents through rigorous analysis and spreading best practices. Key responsibilities are: Process Ownership: Lead the implementation of The Mahindra Safety Way (TMSW) and it s continuous improvement Coordinate the Safety Rise Awards for recognition of outstanding safety practices and results Work closely with the TMW team for conducting GCPP assessments and providing feedback Safety Facilitation: Facilitate zero accidents target through data-driven analysis and adherence to Life Saving Principles. Develop and promote safety best practices across Group companies. Training and Consultation: Provide training and consultation on safety management to employees Consultation to Group companies to implement Safety compliances and best practices Collaboration and Communication: Plan and execute the annual Safety Conclave, bringing together safety leaders and experts to share knowledge and strategies. Work closely with other businesses to integrate safety into all operations. Reporting and Coordination: Investigation of serious safety incidents in coordination with businesses and horizontal deployment of corrective actions across the Group. Prepare the Quarterly Group Safety Report for Leadership. Future readiness: Scan external environment for new safety standards; Creating new common standards for Group and deploy for future readiness. Proactively spread emerging digital safety solutions to overcome safety challenges. Additional Requirements Technical Skills: Strong understanding of safety regulations and standards. Good understanding of Safety best practices Proficiency in conducting safety assessments and reports Excellent analytical and problem-solving skills. Soft Skills: Excellent interpersonal and influencing skills. Excellent training and communication skills Good report writing and written communication abilities. Ability to work collaboratively with diverse / cross functional teams. High level of integrity and ethical standards. PERSONAL PROFILE:- Educational Qualifications: - Engineer with Advanced Diploma in Safety Management. Experience :- Minimum 20 years experience in operations and safety management, with around 4 years in a Safety Head role in a large manufacturing organisation. Proven track record of developing and implementing safety programs in a large organization is essential. Other Requirements: The position requires extensive travel to various Group sites

Coordinate with business associates and vendors and follow-ups dealing with correspondence and phone calls Should be more friendly and good at learning about business development. multitasking handling skill https://www.instagram.com/wowgifft/reels/ Required Candidate profile Additional advantage for any one's knowledge Hindi , Malayalam or Kannada

We are hiring for the role of Executive Assistant To Managing Director Job Responsibilities: - Manage Managing Directors calendar, schedule meetings and appointments. Organize travel arrangements. Document minutes of the meetings , maintain proper records . Follow up on action required after the meeting. Prepare required reports & presentation. Manage e-mails, calls and messages. Overall responsible for handling Managing Director office. Desired profile of the candidate: - The candidate should have excellent communication skills in English . Proficiency in office tools: (eg MS Office, Scheduling Software) Adaptability, proactiveness & attention of detailing. Willing to travel extensively with Managing Director. Desired work experience : 04 - 10 Years Contact Information : Name : Ms. Yashaswini Email id : nitaa@rajyoginternational.com or admin1@rajyoginternational.com Phone no. : +91 8130107337

Maintain accurate corporate records & reports Draft & edit emails, memos & comms. Schedule meetings & send reminders Coordinate travel & prepare itineraries Prepare docs. using MS Office tools Record meeting minutes Liaise with executives and clients Required Candidate profile Must be Bachelor’s or master’ degree in Commerce Need Female (Married & Settled) Must have EA experience Interested whatsapp @9958373767 or mail CV @ stemford.recruiter1@gmail.com

Required secretary to Director, Merchandiser in garments, Production Manager in garments Company Salary - best in Industry Experience preferred

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research

Calendar Management Travel Arrangement MOM Time Sheet Management Expense Sheet Management Required Candidate profile Candidate must have 3+ years of secretarial experience Graduation is must Good Inter-personal skills Good Communication

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Good Inter-personal skills Must be a Graduate Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

>Manage schedules and communication, organize meetings, calls, and maintain the executive's calendar. >Prepare reports, Presentations, and Official Documents. >Ensure confidentiality and smooth operations, handle sensitive information discreetly.

Provide an assistance to functional head in day to day activities Co ordinate between functional head &Business heads Prepare draft, letter,email for office communication Visit government offices on need basis Prepare notes,MIS,reports,minutes

Calendar Management Travel Arrangement MOM Required Candidate profile Should have 7-12 years of EA experience Good Inter-personal skills Must be a Graduate Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

Job Description: We are seeking for a skilled and proactive Administrative Manager to oversee the daily administrative operations of our facilities, ensuring smooth and efficient functioning while maintaining compliance with company policies and relevant regulations. This role is responsible for managing a variety of tasks to enhance both operational performance and employee satisfaction. The ideal candidate will have experience in facility management, employee engagement, contract negotiations, and budgeting. Key Responsibilities: Administrative Operations : Oversee daily administrative functions, ensuring adherence to company policies and guidelines. Facilities Management : Manage all aspects of facilities, including regular maintenance, safety protocols, and regulatory compliance to ensure smooth and safe operations. Budgeting and Financial Planning : Manage budgeting processes, track expenses, and align financial plans with overall organizational goals to maintain operational efficiency. Required Skills and Qualifications : - Proven experience in administrative management, operations management, facilities management, or a related field. - Strong knowledge of regulatory compliance, safety standards, and labor laws. - Excellent communication, negotiation, and interpersonal skills. - Experience in budgeting, financial planning, and cost management. - Strong leadership skills with the ability to manage teams and drive change. - Ability to plan, organize, and implement training programs effectively. - Analytical thinking and problem-solving skills to optimize operations and improve processes. - Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

Graduation & Diploma / Certificate in Secretarial Practice / MS Office with 2+ Years of experience in reputed Organization. Shorthand Speed : 80 Words per minute. Computer Based Typing Speed : 40 Words per minute in English. Required Candidate profile English Shorthand Speed test. Vocabulary Test. Computer based typing test. Proficiency of Computer operation. Good Communication Skills. Accommodation will also be provided by the organization. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Calendar Management Travel Arrangement MOM Bcom Graduate/MBA Finance Advance ms Office Worked in Finance Department as an EA Required Candidate profile Should have 7-12 years of EA experience Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Hiring an EA to a Managing Partner Experience in Personal Assistance is required 3-5 years of experience as an assistant or secretary to an MD Ensure outstanding follow-up skills Location: Andheri West, Mumbai Budget- 3 LPA depending on last package Required Candidate profile Proficiency in MS Office, especially Excel and Word Excellent command of English