Key Responsibilities: Administrative Support: Provide administrative support to Reporting head, executives or team members. Manage and prioritize incoming correspondence (calls, emails, letters), directing them to appropriate personnel. Prepare, proofread, and format documents, reports, presentations, and memos. Maintain filing systems, both physical and electronic, ensuring documents are organized and easily accessible. Handle confidential information with discretion. Scheduling & Calendar Management: Manage and maintain the executives or teams calendar(s), ensuring meetings, appointments, and deadlines are well-organized. Coordinate and schedule meetings, events, and travel arrangements as needed. Send reminders and confirm appointments and meetings. Track and update important deadlines, ensuring timely follow-up on tasks. Communication: Serve as the point of contact for external and internal communications. Screen and route phone calls, answering questions or redirecting them to the appropriate person. Assist in maintaining positive relationships with clients, suppliers, and other stakeholders. Draft and send professional emails, letters, and other forms of correspondence. Meeting Coordination: Schedule and organize meetings, including booking rooms, preparing materials, and managing guest lists. Ensure all necessary equipment (projectors, video conferencing tools, etc.) is set up for meetings. Take meeting minutes when required, and distribute them afterward to attendees. Office Organization: Manage office supplies, ensuring stock levels are adequate and ordering supplies as needed. Maintain office equipment, arranging for repairs or replacements when necessary. Assist in office management tasks, including ensuring a clean and professional office environment. Document Management: Prepare and organize documents for meetings, including agendas, reports, and supporting materials. Ensure accurate data entry and manage databases. Handle filing, scanning, and photocopying tasks. General Support: Provide general office support, including handling requests and assisting other team members when necessary. Assist in organizing company events, conferences, or team-building activities. Perform any other administrative tasks as assigned by the team or supervisor. Any other responsibilities as and when assigned by the heads Required Skills: Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Ability to manage multiple tasks simultaneously and meet deadlines. Strong problem-solving skills and the ability to take initiative. High level of professionalism and discretion, particularly when handling confidential information. Knowledge of basic office equipment and software. Interested Candidates, please apply through ITD Cementation India Limited career page (www.itdcem.co.in) and select "Secretary / EA" to register your candidature.
