128 Secretary Jobs

Our Client a Financial Services Company needs Position : Executive Assistant to Managing Director Location : Andheri (West), Mumbai Qualification: MBA in Finance Experience : Min 2 years Salary : 14 LPA Job Profile: Manage and maintain the MDs calendar, including scheduling meetings, appointments, and travel arrangements. Act as the point of contact between the MD and internal/external stakeholders. Prepare reports, presentations, and correspondence as needed. Organize and coordinate executive meetings, including taking minutes and following up on action items. Handle confidential documents ensuring they remain secure. Assist in preparing for meetings, including gathering documents and preparing briefing materials. Manage expense reports and reimbursements. Coordinate logistics for conferences, events, and board meetings. Support with personal tasks or errands, if required. Key Skills MBA in Finance with minimum 2 years of relevant experience Strong organizational skills and ability to multitask effectively Excellent communication and interpersonal skills Proficient in MS Office (Word, Excel, PowerPoint, Outlook) High level of discretion, professionalism, and integrity Ability to work in a fast-paced environment and prioritize tasks efficiently Please Email CV to resume@jobspothr.com with current salary and Notice Period / Photo You can check all the Job updates on www.jobspothr.com For any other jobs with us, please call on 99877 06721 / 83697 08611 within 15 mins after mailing CV between 10.00am to 7.00pm. Thanks !

HIRING ! HIRING ! HIRING ! Position Title: Executive Assistant COO & Chief Corporate Affairs Division: Corporate Location: Jogeshwari Department: Directors Office Reporting to: COO & Chief Corporate Affairs Reportees: Nil Age: 30 40 Qualification: Any Graduate/PG - Any Specialization Gender Preference: Male/Female Experience Range: 7 - 12 years of Experience, earlier worked directly with Chairman/MD/CEO/COO Key Responsibilities * Executive Support: Reporting directly to the COO & Chief Corporate Affairs, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. * Office Management: Maintain efficient office systems, including database updates, contact directories, and filing systems. * Communication and Documentation: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. * Multitasking and Coordination: Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination. * Meeting Management: Organize and schedule meetings, conferences, and events with meticulous attention to detail. * Team Supervision: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. * MIS and Reporting: Regularly update databases and prepare comprehensive MIS and other required reports. * Travel Coordination: Manage travel arrangements, including bookings, itineraries, and logistics for the COO & Chief Corporate Affairs & other Management executives. * Management Reviews: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans. * Event Management: Support in organizing key events such as supplier meets, customer seminars, and annual conferences. Key Skills: * Strong Communication Skills: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities. * Integrity: Impeccable in line with Management office * Quick Learner: Capable of adapting swiftly to new information and environments. * Tech-Savvy: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail. * Self-Driven & Organized: Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning. Thanks & Regards Monica Solanki | Recruitment Consultant |PARC Kalite | Tel : +91- 9137419558 |Email: monica.parckalite@gmail.com | "Delivering Quality"

Role & responsibilities Provide high-level administrative support to, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare MOM Perform additional administrative tasks as needed to ensure smooth operations. Manage and prioritize incoming communications, including emails and phone calls. Act as a liaison between executives and internal/external stakeholders. Assist in project management and tracking progress on key initiatives. Handle confidential information with discretion and professionalism.

Roles and Responsibilities Managing CXO office correspondence and phone calls. Maintaining calendars of CXO on multiple time-zones, phones and phone sheets, filtering and prioritizing income requests, email correspondence and travel with detailed itineraries. Manage and maintain the Executive Committee Leaders dynamic calendar, regular schedule and appointments. Coordinate and manage calendars, schedule meetings, appointments and travel arrangements. Draft and prepare correspondence reports, presentations, periodic dashboards and documents. Organizing events and conferences to provide administrative and logistical support. Reporting to senior management and performing secretarial and administrative duties, including taking minutes of meetings. Managing the timesheets and processing expenses. Custodian of all original agreements. Being the point of contact for any important visitors, organizing meeting rooms if required and making sure the C-suite is aware of their visit. Maintain office supplies inventory by checking stock to determine inventory level, Supplies management. Strong on Excel and making presentations.

We are seeking a dedicated and capable clinic manager to oversee the daily administrative operations of our clinic. Your duties will include implementing procedures to optimize patient care and managing the budget. You will also be required to hire and train staff members. To be successful in this role, you should exhibit exceptional managerial abilities, which would ultimately translate to excellent patient care. Outstanding clinic managers are experienced administrators who proactively address issues that prevent the clinic from running smoothly. Clinic Manager Responsibilities: Liaising with healthcare professionals and patients about treatment plans. Overseeing clinic operations and staff duties. Keeping medical professionals informed about healthcare administered at the clinic. Managing the clinic's budget, billing system, and inventory. Ordering stock and supplies for the clinic. Overseeing the purchasing, maintenance, and repair of clinic equipment. Developing procedures to deliver optimal patient care. Performing the hiring, training, and performance evaluation of staff members.

Prepare the daily / weekly / fortnightly meeting schedule Calendar management Capture and prepare the MoM's of all the meetings Follow-up of the outcome of meeting with the concerned Maintain the general filing system and file all the internal and external correspondence Assist in the planning and preparation of meetings, conferences and Conference telephone calls Direct the visitors to the appropriate office / staff member Maintain an adequate inventory of office supplies / Stationary Respond to the internal or external inquiries / Communication Preparing and maintain confidential documents Make travel arrangements for as and when required Any other responsibilities assigned from time to time Coordinate with all the departments for all follow-ups or reports Mandatory experience in education industry Desired Skills: Should be good in written and verbal communication Should have good interpersonal skills Should know south Indian languages preferably Kannada, Telugu Should be flexible to work in any given situation / time Should have good experience on MS Office package, Excel, PPT, MS Word. Should be able to work on financial work sheets Should be able to work with Auditors 5 to 7 years of experience in EA role Any PG degree from a reputed institution.

As an Executive Assistant to the Director of a retail brand based in Gurgaon, you will play a crucial role in maintaining the smooth functioning of day-to-day operations. With 8 years of experience in the Retail or FMCG industry, you will be responsible for managing the Director's schedule, coordinating meetings, and handling confidential communications. Your exceptional organizational skills and ability to multitask in a fast-paced environment will be key to your success in this role. Your key responsibilities will include managing the Director's calendar, appointments, and travel plans, as well as coordinating meetings, conferences, and events. You will act as a liaison between internal teams, external stakeholders, and the Director, ensuring effective communication flow. Your role will also involve drafting and reviewing emails, reports, presentations, and business correspondence while maintaining confidentiality with sensitive business information. Additionally, you will be responsible for arranging domestic and international travel, processing expense reports, and providing strategic assistance to the Director in decision-making processes. Your proficiency in MS Office tools and scheduling software will be essential for carrying out these tasks efficiently. Strong problem-solving abilities and a high level of professionalism are qualities that will help you thrive in this role. If you are a proactive and highly organized individual with excellent communication skills and a keen eye for detail, we invite you to apply for this Executive Assistant position. Your role will involve supporting key business projects, overseeing office administration tasks, and coordinating with various teams within the organization. If you are ready to take on this challenging yet rewarding opportunity, please send your updated resume along with your current salary details to the provided email address. Please note that this position requires a high level of confidentiality, professionalism, and dedication to ensuring the Director's day-to-day operations run smoothly. If you meet the requirements and are ready to contribute to the success of our retail brand, we look forward to hearing from you soon. Key Skills: Executive Assistant, EA, secretary, administrator Website: www.glansolutions.com,

We are accepting applications to fill the role of Secretary for our Managing Director. The successful candidate will perform - Administrative & secretarial support - Calendar Management, Travel Booking, Meetings & conference Arrangements - Scheduling; reviewing, prioritizing and responding to emails - Answering and returning phone calls - Organizing documents; maintaining records; - Strong Follow ups, coordinate with MD - Taking notes at meetings held in the company online / offline and any other administrative tasks such as MIS Reporting and other activies as instructed from time to time - Internet Savy, MS Office (Word, PPT & Excel etc) - The Secretary will be someone who is motivated, able to prioritize work assignments, and capable of working without supervision. Candidate Profile - Excellent Communication - Oral and Written, time management, Account Management, decision making, flexibility and adaptability, analytical, delegation, self-motivated and resourceful, planning and scheduling, proactive

Role & responsibilities: Manage calendars, meetings, and travel (domestic/international) for senior leadership Prepare MIS reports, draft correspondence, and handle documentation. Coordinate internal events, conferences, and vendor communications. Liaise with cross-functional departments such as Finance, HR, and Admin for smooth coordination. Preferred candidate profile Proficient in MS Office (Excel, Word, PowerPoint) Minimum 3 years of experience in secretarial roles, preferably in corporate setups Proactive and self-motivated with strong interpersonal skills.

Role & responsibilities Provides high level of secretarial assistance to Executive Director. Managing the director's schedule, which includes setting up appointments, scheduling meetings, and arranging travel plans. Communicating with stakeholders on behalf of the director. This includes answering phone calls, responding to emails, and drafting correspondence. Coordinate with Project Offices and Factories for collecting MIS. Acting as first point of contact for callers, dealing with emails and phone calls, passing, and highlighting them to Executive Director. Reminding important task, meetings and deadlines to Executive Director. Receives incoming communication on behalf of, reviews information, determines importance, and summarizes and/or share contents to appropriate staff. Need to prepare meeting agendas, creates presentation materials, and ensures that all necessary materials are available for the meeting, prepares minutes of meeting. Coordinates with internal and external stakeholders on behalf of Office of Executive Director Collating and compiling MIS and Technical Information. Handles administrative tasks such as maintaining files and records, organizing documents, and preparing reports. Maintain Contacts / Business Cards/ guest list. Prepare MOM and circulate the same to concerned departments. Work on consolidation of critical MIS by taking appropriate inputs from various Zones/ HODs. To handle Office correspondence and administrative task including e-mail / postal / telephonic correspondences/ drafting of letters and important communications. Maintaining office stationery and necessary office supplies. Booking and arranging Travel, Visa, Transport and Accommodation. Any other task assigned by the management from time to timeRole & responsibilities

Role & responsibilities Job Description : Responsible for filing, registering any document including forms, returns and on behalf of the Company. Preparing Notices/Minutes of the Board/General meetings and follow up actions thereof. Manages all tasks relating to Securities and their transfer and transmission. Keeping corporate records, statutory books and registers and other secretarial records Ensuring compliance for Secretarial Compliance Audit. Assisting in filing Annual Return where necessary and responsible for other Declarations, Attestation and Certifications under the Companies Act, 2013. Compliance of legal and procedural aspects under various corporate laws and acts relating to Securities and Exchange Board, Foreign Exchange, Consumer Protection, Environment, Labor, Mergers and Acquisitions, Foreign Collaborations and JVs, Subsidiaries, Competition. Attending Company Law Board, SEBI, Registrar of Companies, and Tax Tribunals, Consumer Forums and Other judicial bodies and Tribunals. Handling investor grievances Preferred candidate profile Perks and benefits

Role & responsibilities for Admin EXecutive Proficiency in all Microsoft Applications (Word/Excel/Power Point) & E-mail. Working knowledge of business management Prepare regular reports on expenses and office budgets Assisting human resources department with payroll and personnel databases Conferring with accounting department to help make payments, process incoming invoices, and verify receipts • Ensure functionality of necessary office equipment, and requisitioning new equipment, space and supplies as needed Preparing regular reports on expenses and office budgets Maintaining & updating company policies. Liasoning with external agencies-Banks/Insurance partners/government agencies etc. and Internal Agencies-Accounts Strong verbal as well as written communication skills May supervise a large diversified administrative program, which may involve coordinating the work performed in several separate locations Checking travelling bills of employees • Performs other duties as assigned For Office Secretary Manage communication including emails and phone calls • Screen phone calls, redirect calls, and take messages • Schedule appointments, meetings, and reservations as needed • Organizing documents and paperwork and maintaining a filing system • Assisting supervisors and staff with company projects and tasks • Organizing and distributing messages • Maintaining company schedules • Greeting business clients and guests • Maintaining and ordering office supplies • Scheduling meetings • Receive deliveries; sort and distribute incoming mail • Coordinate staff travel arrangements including transportation and accommodations • Provide sectorial support to office head • Proficient in MS word/Excel/Power point & E-mails. • Maintain & update company Database • 2-3 years of clerical, secretarial, or office experience • Performs other duties as assigned • Bachelors Degree • Dictation & Typin Preferred candidate profile Perks and benefits

Secretary Cum Assistant Bachelor s Degree of any statutory University and Personal Secretarial Certificate Course or Diploma in Secretarial Course with Stenography and typing is essential. Knowledge in MS-Office is necessary. He/she should have 60/120 w. p. m speed in typing & shorthand, word processing and good communication skills. 3-5 years of secretarial experience & Stenography is essential. Person should have worked in similar capacity and should have hands on experience in coordination, scheduling meetings, follow-ups, logistics arrangements, etc. Roles and Responsibilities Taking Dictation/Typing of notes / notices etc. Taking Minutes of meetings Replying to the emails and various other correspondences Coordination of various Departmental meetings and necessary follow ups Photocopying of required material Maintaining the database & official documents Arrange travel schedules & desk Coordinating with the Inter Department & the University officials Fixing appointments/maintaining the dairy Providing administrative support and other office duties Assume any other responsibilities as assigned by higher authorities

Manage executive schedules, including meetings, appointments, & travel arrangements. Handle correspondence, including emails and phone calls. Organize and prioritize tasks Maintain confidentiality and handle sensitive information with discretion. Required Candidate profile Graduate Proven exp as an Admin/ Executive Assistant Excellent organizational & multitasking skills Female candidate Salary: - 25-30 k / month If interested, call / WhatsApp Sapna - 92896 85409

Job description We are looking for a Company secretary for a stock brocking firm , in Kolkota . Ensuring compliance with corporate and securities laws, managing shareholder relations, organizing board meetings, maintaining statutory records, advising on corporate Required Candidate profile preparation and filing of statutory documents with regulatory authorities. Monitor changes in company law and ensure compliance with corporate governance guidelines.

- Post: Sr Executive Secretary - Education: Any Graduate/Diploma/Degree - Experience: Fresher or Experience. - Female only preferred Interested call Ms Sonali on 9574220100 Required Candidate profile Notes: Candidates must have Fluent in English Speaking, Mailing & Drafting, Good in Computer Knowledge, Initiative in administrative activities.

Manage executive schedules, including meetings, appointments, & travel arrangements. Handle correspondence, including emails and phone calls. Organize and prioritize tasks Maintain confidentiality and handle sensitive information with discretion. Required Candidate profile Graduate Proven exp as an Admin/ Executive Assistant Excellent organizational & multitasking skills Female candidate Salary: - 25-30 k / month If interested, call / WhatsApp Sapna - 92896 85409

Assistance in Complying with periodical listing compliances and preparation of Annual Report Assistance in maintaining Compliance Tool. Monitoring changes in relevant legislations. Other Secretarial Activities.

Job Summary We are seeking a highly organized and professional Secretary to the Chairman and Managing Director (CMD) . The ideal candidate must be fluent in English, Malayalam, and Tamil , with a strong ability to multitask and manage administrative duties in a fast-paced environment. Prior experience in the healthcare sector will be an added advantage. Key Responsibilities Manage CMD's daily calendar, including appointments, meetings, conferences, and travel. Attend meetings and accurately record minutes. Handle phone calls, emails, and all correspondence with professionalism. Draft and prepare various letters, certificates (leave, medical, insurance, fitness), and official communications. Maintain confidentiality and ensure all documents are securely handled. Organize and maintain electronic and paper records for easy accessibility. Coordinate travel and accommodation arrangements for CMD and associated events. Assist in preparing reports, speeches, conference proceedings, and presentations. Schedule and coordinate patient consultations, follow-ups, and surgeries. Liaise with international patients and referral doctors, manage medical record transmission and communication. Work closely with hospital departments (admissions, counseling, etc.) to ensure smooth patient support and coordination. Support the renewal of medical journals and professional memberships. Requirements: Fluency in English and Malayalam (Tamil proficiency preferred). Minimum 5 years of experience as a secretary or in a similar administrative role. Excellent communication and interpersonal skills. Strong organisational skills and keen attention to detail. Proficiency in MS Office (Word, Excel, PowerPoint). Prior experience in a healthcare or hospital environment is desirable. Qualifications: Any Degree

We are seeking a highly organised and proactive Personal Assistant to Provide comprehensive support with 5+ years of experience. The ideal candidate will be adept at managing schedules, coordinating travel arrangements and handling administrative tasks efficiently. Responsibility 1. Manage and maintain the Directors schedule, including arrangingmeetings, appointments, and travel plans. 2. Act as the primary point of contact between the Directors andinternal/external stakeholders, screening and prioritising communications. 3. Coordinate and organise travel and accommodation arrangements for the Directors. 4. Coordinate activities related to visa processing on time, execution and minimal rejection. 5. Prepare and edit correspondence, presentations, and reports on behalf of the Directors. 6. Coordinate logistics for meetings, conferences and events. 7. Handle personal errands and tasks, including managing expenses andOrganising personal appointments. 8. Maintain confidentiality and handle sensitive information withdiscretion and professionalism. 9. Anticipate the needs of the executive and proactively address anyissues or challenges that arise. 10. Assist with special projects and other duties as assigned.

The opportunity available is for the position of Secretary at EY in Kolkata within the CHS-Assurance-CBS - AWS - ASU Exec Assistants team. The CHS sector encompasses Consumer Products and Healthcare sectors. Consumer products within this sector involve Retail and Agri business, catering to the needs of consumers globally by offering agricultural crops, food, clothes, durables, and retail experiences. The focus is on assisting clients in achieving new avenues of profitable growth by redefining value propositions for consumers both in the present and future. The Health Sciences & Wellness segment aims to leverage a global network of professionals to develop data-centric strategies for customer engagement and enhanced outcomes. Participants in this sector are encouraged to revamp their business strategies to align with the digital and data-driven landscape, emphasizing capital strategy, partnerships, and patient-centric operational models. Assurance, a core function, aims to instill confidence and trust in the business environment by safeguarding the public interest, enhancing transparency, boosting investor confidence, and nurturing talent for future business leaders. The key responsibilities include ensuring audit compliance, offering a clear perspective to audit committees, and delivering crucial information to stakeholders. Service offerings encompass External Audit, Financial Accounting Advisory Services (FAAS), IFRS & US GAAP conversion, IPO support, Corporate Treasury services, and IFRS 9 accounting & implementation support. The ideal candidate for the Secretary role should possess the necessary qualifications and experience in this field. EY values individuals who can collaborate effectively across various client departments, adhere to commercial and legal standards, and approach problem-solving with a practical mindset. Candidates are expected to be agile, curious, mindful, and capable of maintaining positive energy while showcasing adaptability and creativity in their work approach. EY, with a vast client base and a strong workforce globally including 33,000 professionals in India, is recognized as a premier employer in the industry. The organization offers a dynamic work environment where employees collaborate with leading entrepreneurs, disruptors, and visionaries. EY prioritizes investments in skills development and learning opportunities for its workforce, providing a personalized Career Journey and access to career frameworks for role clarity and growth prospects. EY is committed to fostering an inclusive work culture that enables employees to deliver exceptional client service while focusing on personal career advancement and well-being. Interested candidates who meet the specified criteria are encouraged to apply promptly and contribute to building a better working world with EY. Apply now to be part of a globally renowned organization dedicated to driving positive change and growth.,

Hi, Greetings from Sun Technology Integrators!! This is regarding a job opening with Sun Technology Integrators, Bangalore. Please find below the job description for your reference. Kindly let me know your interest and share your updated CV to nandinis@suntechnologies.com ASAP. Kindly share the below details. C.CTC- E.CTC- Notice Period- Current location- Are you serving Notice period/immediate-? Position: Executive Secretary Experience: 1 - 10 Years Location: Bangalore Job Type: Permanent/Fulltime Position Shift Details: 2 :00 PM to 11:00 PM (Transport facility for drop will be provided) Responsibilities: Understanding the daily/weekly/monthly/Quarterly/yearly priorities from the Director's angle, and work accordingly (ask the Director and plan work from time to time, if required) To the extent possible try to reduce Director's work, which can be done by you like the preparation of documents, PPTs, calls etc. Manage schedule of Director Try to reduce the Directors administrative work and help the Director to save his time, to the extent possible Draft, review and send minutes of meeting and communications on behalf of Director Ensure 100% accuracy in the work done by you Organize and prepare for meetings, including gathering documents and attending to logistics of meetings Answer and respond to phone calls and communicate messages and information to the Director when he is in the India office. Reminding and updating Directors schedules on a day-to-day basis. Maintain various records and documents for Director Attending to all assigned tasks Making a to-do-list for the next day before leaving the office on any day & ensuring that top-priority tasks are completed as required Executive Secretary Skills and Qualifications: Bachelor's Degree in any discipline Excellent written and verbal communication skills Time-management skills Ability to pay attention to detail Organization skills Ability to multitask Ability to follow up with internal & external people to complete all tasks on time Basic understanding of frequently used computer software and programs, such as Microsoft Office Interpersonal skills Result orientation Note:- Only female candidates can apply Please let me know, if any of your friends are looking for a job change. Kindly share the references. Work From Office (No hybrid or Work From Home) Thanks and Regards, Nandini S | Sr.Technical Recruiter Sun Technology Integrators Pvt. Ltd. nandinis@suntechnologies.com www.suntechnologies.com

Manage complex calendar, organize appointment's, meeting coordination's manage calls, emails, travel arrangements, flights, accommodation, organize company events, managing all logistical details. Required Candidate profile Candidate should have 3-5 yrs experience as secretary Candidate should be tough in Man Management Should have good knowledge on Travel arrangements

Job details: 112507 - Executive Assistant Experience: 2.0 Year(s) To 5.0 Year(s) Job Location: Mumbai Job Description: Manage schedules & meetings Arrange and organize the calendar, book appointments, and set up meetings for the executive. Handle communication Draft emails, take phone calls, and act as a point of contact between the executive and others. Prepare documents & reports Create presentations, reports, meeting notes, and other required documents. Support daily tasks & projects Assist with professional tasks, follow up on deadlines, and help keep things on track. Helping with HR tasks like managing attendance, salaries, and other related work (training will be given). Travel within Mumbai, Navi Mumbai, Thane, depending on the business requirement. Other details: Location- Borivali West Experience- 2-4 years Gender- Any Working days- Mon to Sat Working time- 10 am to 7 pm Education- HSC/Graduate can be considered based on their experience and skill set Interview process- 2 rounds (telephonic and in person) Interested can share updated CV on careers@talismanstaffing.com

Profile Position: Secretary in Patent Department. Exposure and experience in the e-filing module of the Indian Patent office Desired Skills and Experience: - 1. Experience of around 2-6 years 2. Experience in an IPR law firm or in the IPR department of other organizations. Filing of applications, formality documents, responses, post-grant documents etc. 3. Education: Qualification: Graduation 4. Good academic record and analytical skills 5. Confident; sound communication skills; ability to coordinate with clients and professional personnel within the firm; good relationship skills KS Partners is one of the leading IP Law firms in India with offices in Gurgaon, Bangalore, Mumbai, Chennai, Pune and Hyderabad. In terms of its practice, KS provides services across all aspects of Intellectual Property rights including patents, plant varieties, designs, trademarks, copyright, geographical indications, trade secrets and related matters. Founded in 1664, today it has approx. 400 people and is amongst the top five IP firms in India.