Personal Assistant to Managing Director

Description

We are seeking a highly organized and proactive Secretary to the Managing Director (MD) to provide comprehensive administrative support. The ideal candidate will have a strong ability to manage schedules, communicate effectively, and handle various administrative tasks that contribute to the smooth operation of the office.

Responsibilities

• Manage and organize the MD's calendar and appointments
• Prepare and distribute correspondence, memos, and reports
• Coordinate and schedule meetings, ensuring all materials are prepared in advance
• Assist with travel arrangements and itineraries for the MD
• Maintain and update filing systems and records
• Act as a point of contact between the MD and internal/external stakeholders
• Handle confidential information with discretion and professionalism
• Prepare minutes of meetings and follow up on action items
• Assist in the preparation of presentations and reports as required

Skills and Qualifications

• Proven experience as a Secretary or in a similar administrative role (2-12 years of experience)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle sensitive information with confidentiality
• Strong attention to detail and problem-solving skills
• Good time management skills and the ability to prioritize tasks
• Professional demeanor and interpersonal skills
• Knowledge of office management systems and procedures
• Ability to work independently and as part of a team