1432 Secretarial Activities Jobs - Page 30

Ability to manage and handle complex and detailed calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally. Handle all associated logistical aspects • Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude • Ability to answer phones professionally, field phone calls, address issues or redirect as appropriate, and distribute messages in a timely and appropriate manner • Coordinate travel arrangements (air, hotel accommodations and ground transportation); prepare detailed itineraries, required travel visas/documents, and assure accuracy and timely delivery of plans/tickets to travelers • Process invoices and T&E expense claims for team members timely. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures • Open to taking on increased and/or new responsibilities at any time • Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks

Must have experience in Engineering and Construction Industry Organize and prepare agendas and papers for board meetings, committees, annual general meetings Take minutes, draft resolutions, lodge required forms & annual returns with Companies House Required Candidate profile Responsible for all Company secretarial functions Assisting and supporting Legal & Compliance Head in advising the management on the various contracts, legal & secretarial matters. CS with LLb

Greetings of the day from Naveen Merico Engineering Co! We are in search for an executive assistant for our MD. The job responsibilities are mentioned below: - Making travel reservations like hotel bookings, train reservations, flight reservations, VISA procedures and application, etc. for the MD - Letter and e-mail drafting in English - Coordinating with department heads and getting result on time - Follow-ups with concerned departments for the tasks given - Other miscellaneous office tasks Mandatory Requirement: - Candidate needs to be extremely proficient in reading and writing in English - Should have a minimum of 5 years of experience as an assistant or secretary to the MD of a company - Should have working knowledge of MS OFFICE especially EXCEL & Word. - Shorthand - Good command over English (typing and speaking) - Ability to get work done from subordinates. - Stays no further than 40 mins from job location (Kalina, Santacruz East) - EXCELLENT FOLLOW-UP SKILLS Preferable Requirement: - Married - Female - From Infrastructure Industry or has experience of working in nfrastructure Indust

About the Role Were looking for an enthusiastic and proactive Executive Assistant to support a small group of senior leaders across the business, including the Technology and Change Delivery Leader, the Operations Director, the IT Director, Head of Product Management and Head of Delivery. This role will play a vital part in helping the business run smoothly behind the scenessupporting our leadership with outstanding organisational skills, a friendly attitude, and a keen eye for detail.This will be a hybrid role and expected to assist leaders across UK and India location. Youll be responsible for managing busy diaries, scheduling meetings, coordinating meeting rooms, travel arrangements, arranging lunches and events, and making sure everything runs like clockwork. Youll also be asked to take minutes during formal meetings, liaise with the Facilities team for any requests or queries, and help ensure our executives stay on top of their regular reporting commitments.As a regulated business, were required to produce monthly reports and metrics. Youll play a key part in compiling and chasing these upkeeping everything and everyone on track. Youll also work closely with other Executive Assistants and Reception staff. Key Responsibilities: Provide day-to-day support to multiple senior leaders across Technology, Operations, and IT. Manage complex diaries and schedule meetings, ensuring time is well planned and efficiently used, including meetings, appointments, travel arrangements, and events Organise and coordinate meeting rooms, video calls, and equipment needs. Take clear and concise minutes during formal meetings and follow up on action points. Arrange catering and logistics for key events, including quarterly planning sessions and social events. Prepare internal and external correspondence, reports, presentations, and other documents as requested Handle confidential information with discretion and maintain professional communication on behalf of the leaders Manage expenses, reimbursements, and budgets for the Leaders Collaborate with Reception and Facilities teams to resolve issues and support on-site activities. Manage reminders and assist in the compilation of monthly reports and regulatory metrics. Act as a point of contact for internal and external stakeholders interacting with the executives. Assist with ad hoc admin tasks and requestsbeing ready to jump in where needed. Build strong working relationships with other Executive Assistants to ensure seamless support across the business. Build subject matter expertise within the team to provide consultancy within the business. Identify and implement best practice improvements within the Product Team Support the embedding and continuous review of the Change Management process within the organisation. Assist leaders across UK and India location Core Responsibility Areas: Managing Workday transactions for WHRS AccountID creation, termination, job changes, reconcile SAP and Workday reports, reconciliation analysis report out, collaborate with Alight onshore team, tool issue management with stakeholders, 100% SLA adherence Handling colleague queries and escalations for operations processes. Provide a timely resolution to colleague / business. Analyze the problem area and work with the relevant stakeholders to mitigate the same. Managing check-in calls. Facilitating sessions for new joiners. Publishing weekly / monthly dashboards. Meet Domain specific SLA. Review the policies from time to time and update any changes accordingly. Should have a strategic approach towards the respective domain and focus on cost optimization and innovation to enhance colleague experience. Facilitate quarterly audits for the respective domain to ensure compliance. Maintain and present data for internal / external audits. Required Competencies: Excellent verbal and written business communication with the ability to articulate per the audience. Solid consulting, coaching and influencing skills with the ability to address the needs of a dynamic business environment. Ability to objectively present and meaningfully challenge views to enhance effectiveness and drive innovation Ability to empathize, analyze, prioritize and execute actionable in time-sensitive situations and giving utmost focus on colleague experience. Ability to think and innovate by removing NVAs and focus on automation of existing processes. Proficient in handling sensitive colleague data. Education and Experience: Graduate / Postgraduate in any discipline (HR preferred) HR operations experience and knowledge Mandatory Skills: L&P Policy Acquisition & Servicing. Experience3-5 Years.

Undertakes a wide range of technical/specialist administrative tasks in an effective, efficient and professional manner. Job title: Executive - Customer Management Job Description: Deliver timely and efficient support according to customer requirements and SLA Responsible for the care, accuracy, confidentiality, security and maintenance of information Adhere to all policies, processes and business rules Manage follow up enquires and administration

The Executive Assistant Manager will support the Senior Directors to provide high-level administrative and strategic support while also overseeing a team of executive assistants (if applicable). This role requires excellent communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The EA Manager will serve as the right hand to Sr. Directors, ensuring their time and operations are optimized effectively. Key Responsibilities: Provide high-level administrative support to the Sr. Directors and other senior executives, including calendar management, travel arrangements, and meeting coordination. Act as a liaison between Directors and internal/external stakeholders. Prepare, proofread, and manage confidential reports, presentations, and documentation. Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients and partners. Manage day-to-day operations of the Directors office, ensuring smooth workflow. Supervise, mentor, and coordinate a team of executive assistants, ensuring consistent performance and task alignment. Track key deliverables, projects, and initiatives across departments as per executive directives to ensure timely completion of key deliverables from leadership. Organize and attend high-level meetings, record minutes, and follow up on action items. Handle confidential information with discretion and maintain executive-level professionalism. Support event planning and execution for corporate meetings, board sessions, and client visits. Key Requirements: Bachelors degree in Business Administration, Management, or related field (Master’s degree preferred). Minimum of 8–10 years of experience as an Executive Assistant, with at least 2 years in a supervisory or managerial capacity. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Ability to multitask, prioritize effectively, and work under pressure. Discretion and confidentiality in handling sensitive information. High level of professionalism, integrity, and accountability. Preferred Attributes: Experience in a fast-paced corporate or startup environment. Strong interpersonal skills with a client-focused mindset. Flexible, proactive, and solution-oriented approach to challenges. The ideal candidate will be proactive, highly organized, and capable of managing multiple tasks efficiently.

About the Organization: PRP Professional Edge Advisors PRP group is a financial services conglomerate with a focus on both fund-based and non-fund-based services. Incepted in 2013, PRP is a decade-old financial services company having business verticals across Debt Capital Markets, Institutional Advisory, and Investment Banking. It is one of the top 10 DCM players and has close to INR 142,000 crore of Assets Under Advisory. https://www.prpedge.co Role & responsibilities Work directly with the Managing Director to support all aspects of his daily work routine. Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system (corporate records, documents, and reports) Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Compose and prepare letters relating to routine correspondence for the Managing Directors desk Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials. Prepare, reconcile, and submit expense reports. Maintain confidential and sensitive information. Working with internal and external teams to ensure accurate shipping and delivery schedule for new and existing products Managing the Calendar and travel plans of the stakeholders as and when required. Arranged stay and travel-related bookings for the MD and Managing Partners and as instructed by the management. Assists management with hiring processes coordination and supports new team member training as and when required. Answers team member questions, helps with team member problems and oversees team member work for quality and guideline compliance. Communicates deadlines and sales goals to team members Handling basic bookkeeping tasks. Using various software, including word processing, spreadsheets, databases, and presentation software Acting as the point of contact among executives, employees, clients, and other external partners Manages data sheet preparation and cost analysis. Manage information flow in a timely and accurate manner Format information for internal and external communication memos, emails, presentations, and reports Complete a variety of special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. Preferred candidate profile Bachelors degree preferred Three to five years prior experience in supporting a senior executive or team Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) Exceptional writing, editing, and proofreading skills Familiarity with the financial/wealth management industry is a plus Excellent organization and time-management skills

Role & Responsibilities: * Manage schedule & prioritize tasks * Maintain confidentiality at all times * Provide administrative support to senior team members * Arrange travel & fix appointments * Coordinate meetings & events

Position: Executive Assistant Location: Gurugram CTC: 30,000 33,000 per month Availability: Immediate joiner preferred Key Responsibilities: Provide administrative support to senior leadership, including calendar management, meeting scheduling, and travel arrangements Handle internal and external communication with professionalism Prepare reports, presentations, and data using MS Excel Maintain organized records and documentation Coordinate with departments for timely execution of tasks and follow-ups Key Requirements: Proven experience as an Executive Assistant or in a similar administrative role Strong English communication skills (written and verbal) Proficiency in Microsoft Excel (data handling, formatting, and basic formulas) Ability to handle sensitive information with confidentiality Well-organized, detail-oriented, and able to work independently

Portfolio Manager DepartmentKotak Mahindra Bank Retails AssetsReporting RelationshipReporting to Location Collections ManagerPosition GradeM1 M2 Monitoring and maintaining collection for the area. Managing repossession. Co-ordination with collection agency, repossession agent, sale of asset, Legal formalities. Graduate Min 2 5 years of experience in collections. Confident, ability to handle a team of collections, can go to the field when required and also give training to his team when needed

Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld Role & responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics. Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. Manage senior executives travel logistics and activities, including accommodations, transportation, and meals. Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Four or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Experience in overseeing budgets and expenses and in developing internal processes and filing systems

* Overseeing & ensuring compliance including secretarial matters, adherence to IRDAI & Companies Act * Regulatory developments in BFSI segment * Coordination with regulatory authorities, handling Legal & Secretarial matters. Required Candidate profile *5-7 years of relevant work experience in compliance and secretarial functions. *Qualification in Legal and Secretarial *Preferably has working knowledge of Capital Markets or Banking and compliance.

Responsibilities: * Provide administrative support to CEO * Draft letters on behalf of CEO * Coordinate meetings & travel arrangements * Manage calendar, secretarial tasks & correspondence * Maintain confidentiality at all times Annual bonus

Responsibilities: * Manage director's calendar & schedule appointments * Coordinate meetings & travel arrangements * Draft letters & emails on behalf of director * Provide administrative support as needed

Responsibilities: 1. Should have pleasing personality, team player. 2. Should be proficient in MS Word, Excel etc., 3. Continuity, long term employment 4. Good communication skills (spoken & written) 5. High- level of availability is required

Data Maintenance/ Assistance to the department Monitoring and maintaining all documents related to vehicles Checking the timely updation of portals Processing the timely renewal of insurance policies Timely preparation of reports for the department as per requirement Assisting the legal department in maintaining MIS for license numbering agreements, printing of various agreements etc Plan and record of stamp papers related to insurance Coordinating for arbitration meetings Maintaining status for file application of Trade-Mark Performing tasks as and when assigned by the management To assist in preparation of agenda , AGM To ensure payment of seating fees to non-executive directors

Responsibilities: * Provide administrative support to MD * Manage calendar & travel requests * Draft letters & emails * Coordinate meetings & events * Book hotels & manage logistics

Job Description: Semi-Qualified CS | Industry: Financial Services | Location: Gurgaon | Experience Required: 0 to 5 Years | Salary Range: 15,000- 25,000 per month | Working Days: 5.5 Days | Contact: Gunjan - 9990738599 (WhatsApp or Call) Note: If you want your CV shortlisted, Copy, Paste and fill out the below form for a better response. Job Apply Link: https://shorturl.at/0Xtm6 Job Title: Semi-Qualified CS Location: Gurgaon Job Type: Full-time Working Days- 5.5 days working ( 2nd and 4th Saturday off ) during peak working season it's 6 days working. Job Summary: As a semi-qualified Company Secretary, you will assist in ensuring compliance with corporate laws, maintaining statutory records, and providing secretarial support. Key Responsibilities: 1. Assist in maintaining statutory registers and records. 2. Ensure compliance with Companies Act, 2013, and other relevant laws. 3. Draft and review board resolutions, meeting minutes, and other corporate documents. 4. Assist in conducting secretarial audits and ensuring corporate governance. 5. Liaise with clients, regulatory authorities, and other stakeholders. 6. Assist in handling corporate-related matters, including incorporation, mergers, and acquisitions. Requirements: 1. Completed Intermediate level of Company Secretary (CS) course. 2. Pursuing final level of CS course. 3. Basic knowledge of corporate laws, regulations, and procedures. 4. Strong analytical, communication, and organizational skills. 5. Ability to work under pressure and meet deadlines. What We Offer: 1. Opportunity to gain practical experience in a CA firm. 2. Professional growth and development opportunities. 3. Competitive stipend/salary. 4. Collaborative and dynamic work environment. Interested candidates can apply or share their updated CVs at essveeconsultant21@gmail.com Current Openings ( Naukri ) : https://www.naukri.com/essvee-consultant-jobs-careers-123488705 Current Openings ( LinkedIn ) : https://www.linkedin.com/company/essvee-consultants/posts/ Thanks Gunjan 9990738599 (WhatsApp or Call)

Role & responsibilities Preferred candidate profile Incorporation of New Companies Preparation and Maintenance of various Statutory Registers required under the Companies Act To assist Board and General Meetings of companies and pre and post compliances To handle/assist event based compliances, like: Name Change, Object Change, Multiple changes in directorship. Issuance, stamping and Transfer of share certificate Documentation and necessary approval for Registration & Satisfaction of Charges. Compliances for Appointment and Removal of Key Managerial Personnel (KMP) and Statutory Auditor of the Company Assisted in XBRL filling, financial tagging, conversion and uploading on MCA portal. Drafting of Memorandum and Articles of Association of Companies Notice and Agenda of Board and General Meetings Minutes of Board and General Meetings. Directors' Report Annual Report Resolutions, under the respective Laws. Opinions with respect to compliances of Companies Act, 2013 Prepared check list for various compliances under the various Laws. Other regular secretarial compliances.

Job Summary Managing patient records and documentation Coordinating admissions, discharges, Maintaining ward supplies and inventory Providing administrative support to healthcare staff Must be proficient in typing discharge summaries Required Candidate profile 2 to 5 Years of experience in Ward Secretary Good experience in Summary discharge

1. Convening and providing administration for annual general meetings (AGMs): for example, producing agendas, taking minutes, conveying decisions and handling meeting correspondence. 2. Providing legal, financial and/or strategic advice during and outside of meetings. 3. Advising directors and members of the senior leadership team on corporate governance matters. 4. Keeping up to date with regulatory or statutory changes and policies that might affect the organisation. 5. Ensuring that policies are up to date and are approved. 6. Communicating with external professionals involved in corporate governance, such as auditors. 7. In public companies, acting as a point of contact and building good relationships with shareholders. 8. Implementing processes or systems to help ensure good management of the organisation or compliance with legislation.

Role & responsibilities Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Preferred candidate profile

Job Description: Company Secretary (Legal Officer) DEPARTMENT: Corporate Solutions LOCATION: Kannuru, Bangalore. Shift Time-12-9 PM/ 1-10 PM (UK/Luxembourg shift) As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. The Skills: Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Qualifications Company Secretary; LLB / LLM will be an added advantage. Must have 4-9 years post qualification experience in core secretarial profile. Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage. What you will get in return: A genuinely unique opportunity to be part of an expanding large global business Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly

Job Description: Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Answer and respond to phone calls, communicate messages and information to the executive. Prioritize emails and respond when necessary. Coordinate travel arrangements. Maintain various records and documents for company executive.

Role & responsibilities Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Answer and respond to phone calls, communicate messages and information to the executive. Prioritize emails and respond when necessary. Coordinate travel arrangements Maintain various records and documents for company executive Preferred candidate profile From Real Estate, Aviation & Hospitality.