1432 Secretarial Activities Jobs - Page 31

Role & responsibilities Manage scheduling for company executive(s) Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents and attending to logistics of meetings. Prepare various reports and presentation for the management. Answer and respond to phone calls, communicate messages and information to the executive. Prioritize emails and respond when necessary. Coordinate travel arrangement Maintain various records and documents for company executive Preferred candidate profile From Aviation & Hospitality background only Contact Person - Purnima Nagal (From HR Team) Email ID - purnima.nagal@smartworlddevelopers.com Contact No - 9911540839

Role & responsibilities Ensure adherence to all statutory and regulatory requirements under the Companies Act, 2013, LLP Act 2008, and other applicable laws. Hands-on experience with mergers, acquisitions, and corporate governance. Filing and submission of forms with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA), and other regulatory bodies. Maintain statutory records, including registers of directors, shareholders, and related entities. Preparing and filing annual returns, financial statements, and other compliance documents. Liaising with external auditors, legal advisors, and government authorities as required. Preferred candidate profile 2-3 years of experience as a Company Secretary in a corporate environment, preferably in the real estate or construction sector. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint). Solid understanding of the Companies Act, 2013, and other relevant laws and regulations. Experience in handling secretarial and compliance-related filings and legal documentation.

Role & responsibilities Corporate Governance and Compliance: Oversee and ensure compliance with all statutory and regulatory requirements for the company, ensuring corporate governance practices are followed diligently. Prepare and file all required documentation for statutory meetings, such as board meetings, AGMs, EGMs, etc. Advise the senior management team and the board of directors on governance matters, legal and regulatory issues. Board Support and Administration: Legal Advisory: Provide legal guidance on real estate transactions, contracts, and agreements, ensuring adherence to local property laws, land regulations, and contractual obligations. Manage due diligence for real estate acquisitions, investments, and disposals, ensuring compliance with corporate policies and local regulations. Draft, review, and negotiate agreements such as lease agreements, purchase agreements, and property-related documents. Secretarial Services: Maintain and update statutory records and registers, ensuring accuracy and timeliness of filings. Responsible for the safe custody of company seals and legal documents. Monitor developments in corporate law and real estate law, ensuring the company is proactive in adopting necessary changes to remain compliant. Risk Management and Compliance: Stakeholder Management: Mentoring and Team Leadership: Preferred candidate profile A qualified Company Secretary (ICSI or equivalent certification). 4-8 years of relevant experience in a similar role, preferably within the real estate sector. In-depth knowledge of corporate governance, legal compliance, and real estate regulations. Strong organizational and interpersonal skills, with the ability to manage multiple stakeholders. Excellent communication skills, both written and verbal. Proficiency in MS Office and secretarial management systems.

locationsBangalore - NorthPune - EastBangalore Fortune Summit time typeFull time posted onPosted 5 Days Ago job requisition idJR-0011194 About The Role Company Secretary (Legal Officer) DEPARTMENTCorporate Solutions As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations. The Role: Understanding corporate and legal compliances as per jurisdiction in which client companies are located. Handling compliances and documentation under the applicable anti-money laundering regulations. Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors. Handling compliances relating to annual meetings of overseas client companies. Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman. Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same. Assisting the team in providing required documents for various purposes including banking and taxation requirements. Assisting in audits including internal audits and risk assessments and reviews. Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information. Drafting and vetting of agreements, contracts and documents. Preparation of SOPs and training material for understanding and benefit of the team members. To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required. The Skills: Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc. Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients. Strong work ethic. Adapting and flexible approach towards learning new systems and operational procedures. Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills. Strong interpersonal, verbal and non-verbal communication skills. Team Player with excellent collaborative, analytical, problem solving and organisational skills. Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment. Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint) Qualifications Company Secretary;. Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage. What you will get in return: A genuinely unique opportunity to be part of an expanding large global business Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly About Apex Please visit our website DisclaimerUnsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Description External Job Description Job Purpose: Seeking a proactive legal professional with experience in Legal Metrology and Contracts, preferably in FMCG/Manufacturing/Retail The candidate must have hands-on experience in Legal Metrology laws and Packaged Commodities Regulations Responsibilities include ensuring label compliance, artwork and label approvals, stakeholder communication, legal training, and compliance audits under the Legal Metrology Act and allied rules Along with above, Candidate should also have worked knowledge on drafting, negotiating contracts Key Responsibilities: - Coordinate with Marketing, Packaging, Regulatory, and Supply Chain teams - Develop and implement Legal Metrology SOPs/playbooks - Conduct internal training and provide legal advisory - Support audits, inspections, and litigation documentation - Monitor regulatory updates and share insights Business Responsibility Areas: a Review and Approve Product Labels & Artworks: Ensure compliance with Legal Metrology Packaged Commodities Rules, including declarations, font size, label placement, and mandatory content across diverse products b Stakeholder Management: Collaborate with internal teams including Marketing, Packaging, Regulatory, Supply Chain, and Product Development to ensure cross-functional alignment on LM compliance c Policy & Playbook Development: Develop, update, and implement internal Legal Metrology playbooks/SOPs for varied product categories, tailored to business needs and evolving legal standards d Training & Advisory: Conduct internal trainings and awareness sessions for business teams Address day-to-day LM-related queries and provide risk-mitigated, business-practical legal solutions e Litigation, Appeals & Audits Support: Liaise with legal metrology officers, attend inspections/audits, support documentation during appeals or litigation, and travel to regulatory offices as and when required f Regulatory Monitoring & Case Law Updates: Track latest case laws, enforcement trends, circulars, and amendments related to weights & measures and communicate actionable insights to business Key Interactions: Internal: Asian Paints Limited HR/IR, Secretarial, Taxation, Finance & Business verticals, All new businesses & AP global companies External: Solicitors and Lawyers Education Qualification: LLB Full Time from a recognized university Work Experience: 5+ years of experience in the similar domain

Responsibilities: * Manage correspondence, draft letters & emails * Schedule appointments, fix dates & times * Provide administrative support with secretarial tasks * Coordinate travel arrangements Accessible workspace Flexi working Work from home Over time allowance Travel allowance

Job Description: Calendar & Schedule Management: Manage and coordinate complex schedules, ensuring efficient time management and meeting prioritization. Travel Arrangements: Arrange domestic travel, including flights, accommodations, and itineraries, while managing last-minute changes. Communication & Correspondence: Screen and respond to emails, calls, and other inquiries on behalf of the executive, drafting responses and escalating as needed. Meeting Preparation: Prepare agendas, take meeting notes, and follow up on action items to ensure timely completion. Document Management: Prepare reports,and other documents, ensuring accuracy and professionalism. Supporting the wider team as required. Acting as the point of contact among executives, employees, clients and other external partners Make travel and accommodation arrangements Managing MDs Personal and official Expenses. Requirements and skills Work experience as an Executive Assistant, Personal Assistant. Basic MS Office knowledge Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g. e-calendars and copy machines) Excellent verbal and written communications skills

Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Participates in the coordination of administrative functions for one or more executives. Serves as a representative of the organization or in lieu of the executive. May attend meetings, take meeting minutes, and follow-up on outstanding items. Relies on experience and judgment to plan and accomplish goals with discretion. Works under limited supervision. Regular use of creativity and latitude is required. Works with highly confidential information. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work. Executive Assistant is available only to employees who support a Region or BL Executive, Operations Leader, or VP and above. Qualifications Must be Graduated Additional Information

Act as an executive’s point of contact for employees, clients, and all external parties. Making travel and accommodation arrangements. Structuring daily expenses and preparing weekly, quarterly keeping up with office inventory.

About the Role: We are seeking a highly organized, discreet, and proactive Executive Assistant to support our senior leadership team. This role demands a professional with a strategic mindset, exceptional communication skills, and a proven ability to manage complex calendars, confidential information, and high-stakes engagements in a fast-paced environment. Key Responsibilities: Provide comprehensive administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements Prepare and review high-level correspondence, reports, and presentations with meticulous attention to detail Coordinate cross-functional meetings, take minutes, and ensure timely follow-ups on key action points Manage confidential documents and support strategic initiatives as directed by the leadership Maintain strong working relationships with internal stakeholders and external partners Proactively anticipate needs and independently resolve administrative issues Requirements: Minimum 8 years of experience as an Executive Assistant, preferably supporting senior leadership Strong command of written and verbal communication Demonstrated ability to manage multiple priorities with poise and efficiency Proficiency in Microsoft Office Suite; familiarity with banking/financial workflows is a plus High level of discretion, integrity, and professionalism

Job Job TitleKey Account Executive - E-Commerce Company NameTitan Job TypeRegular/ Job CategoryOther DepartmentE-Commerce LocationBengaluru, Karnataka, India Titan, a leading retail company in India, is seeking a highly motivated and experienced Key Account Executive to join our E-Commerce team in Bengaluru. As a Key Account Executive, you will be responsible for managing and growing our key accounts in the E-Commerce sector. Growth Primary/ Retail Sales 1) Meeting the monthly primary/ retail sales target of designated platforms. 2) Ensuring growth in sales Value YoY by planning necessary marketing activities and understanding the category trend. 3) Preparing the monthly Inventory range plan in association with merchandiser based on ROS & New Product launch 4) Timely Co-ordination with Supply chain, CFAs and Platforms for entire order fulfilment lifecycle. 5) 95%+ of range plan is live at any time. Value Creation Debtors, Payouts & Compliance 1. No over dues for the review period -Sending Reminders to partner on overdue/outstanding. Collecting sales data for credit note working. 2. All payouts should be in the budgeted limits 3. Timely Communication to internal stakeholder & associates Customer/ Stakeholder Satisfaction Partner Management 1) Healthy working relationship with internal and external stakeholders 2) Periodic business review meet with all partners (Internal & External) 3) Listing of the new products with correct information on the platforms 4) Resolving partners disputes in coordination with internal stake holders. 5) Uploading the schemes/ discounts as per the planned schemes. Innovation New Process and Initiative 100% listing of active line on the platforms Continuous replenishment for Top Sellers for partner with a Fill rate of at least 75% 10% contribution of NP on a overall target. Work Experience Education QualificationsGraduation ExperienceMinimum 1 year experience in a consumer goods company (Fashion, Electronics, FMCG) or retailers ( Flipkart/ Myntra/Amazon/ Shoppers Stop/ Lifestyle/ DMart ) \u2013 working in a sales / operations role Skills: MS Excel and data management Written & Spoken skills stake holder management Communication skills.

St.Marthas Hospital is looking for Stenographer to join our dynamic team and embark on a rewarding career journey Accurately transcribe spoken words into written form using shorthand techniques during meetings, speeches, court proceedings, or official events Prepare and edit transcripts, ensuring grammatical accuracy and clarity Maintain confidentiality and handle sensitive information with discretion Organize and archive stenographic records for future reference Operate transcription equipment efficiently and stay updated with shorthand and word processing skills Coordinate with supervisors or legal personnel to deliver timely and precise documentation

Role Overview: As the Executive Assistant to the CEO, you will play a crucial role in enhancing the efficiency and productivity of the executive team. Your primary responsibility will be to provide comprehensive administrative and executive-level support, ensuring that the CEO and Senior Management Team (SMT) can focus on strategic initiatives. This position requires adept handling of sensitive information and a proactive approach to managing a diverse range of tasks. Key Responsibilities:[MD1] Manage complex diaries and organize internal and external meetings across various time zones, prioritizing appointments and reallocating as necessary. Coordinate all travel arrangements, including itineraries, flights, accommodations, and visa requirements for the CEO and SMT, adhering to company policies and budgets. Organize and oversee logistics for business meetings, conferences, and team events, including venue selection and activity planning. Draft, minute, and circulate meeting agendas, notes, and relevant documentation, maintaining accurate records. Handle incoming calls, inquiries, and correspondence professionally, ensuring timely responses and follow-ups. Compile and prepare reports, presentations, and correspondence, showcasing findings clearly and concisely. Monitor important tasks and deadlines, providing timely reminders to the CEO and SMT. Develop and maintain efficient office systems for data management and record keeping. Collaborate with various departments and external stakeholders, ensuring smooth communication and coordination. Undertake additional duties as assigned to support the CEO and the SMT effectively. Key Skills, Experience, and Qualifications:[MD2] Educated to degree level or equivalent (LCCI Executive Secretarys Diploma preferred). 3-5 years of experience as a PA or Executive Assistant at a senior management level. Proficiency in electronic diary management across different time zones. Exceptional verbal and written communication skills with a professional demeanour. Strong organizational and planning abilities, with excellent attention to detail and time management skills. Ability to handle confidential information with discretion and professionalism. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other presentation software. Strong decision-making skills and the ability to prioritize tasks effectively based on urgency and impact. A proactive and flexible approach to work, with the capacity to adapt to changing priorities. Preferred Characteristics: Strong interpersonal skills Effective follow-up mechanisms and a systematic approach to record-keeping. Candidates from Western Suburban areas of Mumbai may be preferred. Seniority Level Associate Industry Technology, Information and Internet Translation and Localization Employment Type Full-time Job Functions Administrative Management Other Skills Skilled Multi-tasker Executive Administrative Assistance Travel Management Communication

This role involves the development and application of engineering practice and knowledge in the creation and assurance of products and solutions across engineering disciplines. Includes defining the fundamental concepts and properties of an engineered system or product, creatively determining a product's physical form, function and performance, and the assurance of safety, reliability, availability and maintainability. Also addresses the through life support and evolution of systems and products, via provision and support of documentation and information assets, assessment of whole lifecycle environmental impact against environmental regulations and policies, and incorporation of renewable energy sources and clean technologies into product and system design. - Grade Specific Focus on Systems Engineering and Product Design. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers.

Were looking for a smart, reliable Personal Assistant to support the founder of Recruiting Genie LLP in coordination, communication, travel, and admin tasks. Must be proactive, organized, and open to regular travel and dynamic work hours.

Job description Role: Executive Assistant Location: Hyderabad Duration: Full Time Mode: Work from Office - Raheja Mind Space ( Hitech City) Shift : US Shift - EST (NIGHT SHIFT) - 6:30 PM IST - 3:30 AM IST Job Description The right candidate will be able to manage multiple activities within tight timelines, communicate extremely well, deal diplomatically with people, and keep their composure under pressure. The position requires strong organizational and administrative skills. Qualifications: Experience in one or more of following is desirable Office adminstration, HR activities etc. Experience / deep interest in technology and willingness to learn Should like working in a fast-paced environment Proficiency in MS Office - Excel, Word, Powerpoint Extremely meticulous. Attention to detail is very critical Excellent verbal and documentation communication skills. Some scheduled travel is involved - exhibitions, employee meet, cutomer meet. Responsibilities: Business Coordination: Coordinate with various business units for updates, meetings, create agenda, measure effectiveness etc. Close interactions with Business Unit Leads for the operations and business profitability reports & meetings Work closely with the management team and help compiling various business reports. Assist in setting up additional companies and Offices registrations, certifications, working locations, diversity certifications, legal requirements, etc. Office & Operation Management including travel & office infrastructure arrangements etc. Assisting Prisedent Calendar Management Recording the Minutes of the Meetings and following up Preparation for the business meetings Gathering data to prepare for the meetings Travel arrangements Maintain confidentiality Write content for various publications and platforms. Diplomatic in dealing with others while upfront when communicating with Prisedent Assist in upholding the values and mission of the company Employee & Business Communication: Creating innovative and customized programs for enhancing relationship and business with staff and contractors Make efforts towards employer branding and high retention Various Contract administration & management e.g. with employees, clients, suppliers, etc. Communicate with various outside entities for the legal matters including attorneys Corporate communication Correspond with Clients, Consultants, Suppliers, or Internal Staff on behalf of Management

Key Responsibilities: 1. Executive Support: Provide high-level administrative support to the CMD, including managing calendars, scheduling meetings, and coordinating travel arrangements. Screen phone calls, emails, and correspondence, responding promptly or redirecting inquiries as appropriate. 2. Meeting Coordination and Documentation: Prepare agendas, presentations, and meeting materials for executive meetings, ensuring accuracy and timely distribution. Take meeting minutes, track action items, and follow up on key decisions to facilitate effective communication and decision-making. 3. Communication and Correspondence: Draft and edit correspondence, memos, and reports on behalf of the CMD, ensuring professionalism and confidentiality in all communications. Liaise with internal and external stakeholders, including senior executives, board members, clients, and vendors, on behalf of the CMD. 4. Office Management and Organization: Maintain an organized and efficient office environment for the CMD, including managing filing systems, office supplies, and equipment. Coordinate special projects and initiatives as assigned by the CMD, ensuring timely completion and adherence to quality standards. 5. Travel Arrangements and Event Planning: Arrange domestic and international travel logistics for the CMD, including flight bookings, hotel accommodations, and visa processing. Assist in planning and coordinating corporate events, conferences, and business meetings as required.

Assisting the director of the company. Correspondence mails & calls, travel arrangements, calendar management, fixing up appointments, scheduling meetings online & offline. Making reports Required Candidate profile Good English writing & speaking skills. Responsible and able to take independent decisions. (From finance background) share & stock market exp preferred. Google Sheet, Advanced Excel.

Responsibilities: * Manage CEO calendar & schedule appointments * Book travel & hotels, draft letters * Coordinate secretarial ops & activities * Provide administrative support to CEO team

Job Title - Executive support Analyst - CF Management Level :CL11 - Analyst Location:Bangalore/ Noida Must have skills:calendar management, travel arrangements Good to have skills:Excel Experience: Minimum 3 year(s) of experience is required Educational Qualification: B.Tech/BE, BCA, Any Bachelors degree About Our Company | Accenture Executive Assistant provides professional organizational and administrative support to various executives in a virtual environment, and independently completes a variety of assigned tasks to meet goals under general supervision and/or established guidelines, working in a team environment. Responsibilities Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls Assisting with miscellaneous administrative tasks Arranging conference calls, video conferences or data conferences Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures Proactive calendar management. Assisting with calendaring/scheduling of appointments Coordinating work with internal and external third-party suppliers at the request of the executive or supervisorQualification Job Qualifications Skills and Experience: Fluent in English, both verbal and written Administrative experience is an advantage Good PC skills (internet, Outlook), ability to use various virtual communication tools (Teams) Critical and analytical thinking Creative and proactive problem solving Professional communication (written and verbal) and interpersonal skills Excellent customer service skills Strong organizational, multi-tasking, and time-management skills Stress resistance Flexibility

Drafting of secretarial document agreements Maintenance of statutory registers Client visits for compliance hygiene check Corporate actions such as issue transfer Discharge regular secretarial functions for clients Reports under FEMA Required Candidate profile Should have good reading and interpretation skills Should have excellent verbal and written communication Should have the ability to understand the client's requirements Redemption buy-back of shares

req smart female as personal secretary to assist and cooperate with boss fully. must be down to earth and take all orders from boss.

Manage the Directors calendar, appointments, and travel arrangements Organize and coordinate meetings, including agenda preparation and minutes recording & Ensure effective follow-up on meetings and action items. Assist in budgeting, financial tracking, and expense management Prepare reports, presentations, and official correspondence Day-to-day planning of meetings and tasks for the Director of Sales Drafting letters and presentations to customers and stakeholders Drafting various award schemes released from the Directors office Location : Presently in Dahisar East Have plan to relocate Thane from December 2025

Executive Assistant to MD: Import Coordination, Coordinating with production teams and vendors for process validation, Booking Domestic & Intnl Air tickets, Hotels & Cars, Good Communication, Serial Number Preparation, MS Office Skill & English must, Perks and benefits To be discussed.

We are seeking a highly organized and experienced Secretary cum Office Assistant to support our senior management and ensure smooth office operations. The ideal candidate will have a strong background in secretarial work, excellent communication and time management skills, and a proactive attitude. Role & responsibilities Executive Support (Senior Management) - Travel arrangements - Calendar management - Meeting scheduling - Contact management Expense reimbursement claims on clients Partner Assistance (Managing Partner) - Maintain to-do list - Meeting reminders - Email checking and responding - Sending greetings to customers and investors - Gift coordination for customers during festivals and special occasions - Monthly cake cutting for employee birthdays Office Administration - Leave management - Attendance management - Administrative work - Meet & greet visitors - Manage petty administrative expenses - Stationery & printing management Preferred candidate profile - Commerce graduate with at least 10 years of experience in secretarial work - Excellent in Microsoft Excel, Word, and PowerPoint presentations - Excellent communication skills - Excellent time management skills - Basic accounting knowledge will be an added advantage