Receptionist/Administrator

SITASRM Institute of Management & Technology

JD-Administrative Head

Job Title: Administrative Head

Job Type: Full-Time, On-site

Location: Greater Noida, Uttar Pradesh, India

CTC: Commensurate with experience and best in the industry

About SITASRM Institute of Management and Technology (SIMT)

SITASRM Institute of Management and Technology (SIMT), a premier private institution in Greater Noida, is affiliated with Dr. APJ Abdul Kalam Technical University (AKTU) and approved by AICTE. We offer transformative UG and PG programs in Management and Computer Applications (BBA, BCA, MBA–Dual Specializations, MCA). We are dedicated to cultivating future-ready leaders through an interdisciplinary, AI & NEP 2020 aligned curriculum, robust industry collaboration, cutting-edge research, and a commitment to 100% placement assistance. Join us in shaping the next generation of innovators.

Job Summary

The Administrative Head is a pivotal leadership role responsible for overseeing and optimizing all general administrative and operational functions of SITASRM Institute of Management and Technology (SIMT). This position ensures the efficient, compliant, and supportive functioning of the institute's non-academic departments, directly contributing to a conducive learning and working environment for students, faculty, and staff, in strict adherence to Indian educational norms, AICTE, and AKTU guidelines.

Key Responsibilities

• Operational Management: Direct and optimize daily administrative operations, ensuring efficiency, effectiveness, and strict adherence to institutional policies and relevant Indian educational regulations.
• Facilities & Infrastructure Management: Oversee comprehensive campus facilities management, including maintenance, security, housekeeping, utilities, and infrastructure development, ensuring a safe, clean, and conducive environment as per educational guidelines for infrastructure standards.
• Regulatory Compliance & Governance: Ensure all administrative activities, processes, and documentation comply rigorously with regulatory requirements set by AICTE, UGC, AKTU, and other statutory norms applicable to higher education institutions in India. This includes preparing and submitting necessary reports and data to regulatory bodies.
• Resource and Procurement Management: Efficiently manage administrative budgets, oversee all procurement processes for goods and services, maintain accurate inventory records, and manage vendor relationships as per institutional financial norms and government procurement guidelines (where applicable).
• Administrative Staff Leadership & Development: Lead, mentor, and manage administrative support teams across various departments (e.g., student services, front desk, transport), fostering a productive, collaborative, and compliant work environment.
• Policy Development & Implementation: Develop, implement, and periodically review administrative policies, procedures, and standard operating protocols (SOPs) to enhance operational effectiveness and ensure alignment with NEP 2020 principles and other national educational policies.
• Liaison & Coordination: Act as a key liaison between various internal departments (academic, finance, admissions) and external stakeholders (e.g., AKTU officials, local administration, regulatory bodies, vendors) for all administrative matters.
• Support Services Oversight: Oversee the provision of essential administrative support services for academic events, student non-academic services (e.g., transport, hostel liaison, general welfare), and overall campus operations.
• Record Keeping & Documentation: Ensure meticulous maintenance of all administrative records, files, and documents, both physical and digital, in accordance with regulatory requirements and audit standards.

Qualifications & Skills

Required Qualifications & Experience:

• Master's Degree in Business Administration, Public Administration, or a related field.
• Minimum 7 years of progressive experience in administrative management, with at least 3 years in a leadership role within an educational institution in India.
• Proven track record of managing complex administrative operations effectively, demonstrating a strong understanding of the Indian higher education ecosystem.
• In-depth knowledge of regulatory frameworks and compliance requirements of AICTE, UGC, and AKTU, and experience in managing audits by these bodies.

Skills Required:

• Operational Excellence & Process Optimization: Expertise in streamlining administrative processes, optimizing resource allocation, and driving overall operational efficiency within an educational setup.
• Digital Administration & ERP Proficiency: Advanced proficiency in leveraging Enterprise Resource Planning (ERP) systems for administrative modules (e.g., HR, inventory, student management), administrative software, and other digital tools for streamlined workflows and paperless administration.
• Compliance & Risk Management: Strong ability to ensure adherence to AICTE, UGC, AKTU regulations, and other statutory norms, proactively identify and mitigate administrative and operational risks, and handle audits effectively.
• Strategic Planning & Implementation: Capacity to translate institutional goals and NEP 2020 objectives into actionable administrative strategies and oversee their successful implementation.
• Leadership & Team Management: Proven ability to lead, motivate, develop, and manage diverse administrative teams, fostering a culture of accountability and service excellence.
• Financial Acumen: Competence in budget management for administrative departments, cost control, and efficient procurement processes.
• Problem-Solving & Decision-Making: Excellent analytical skills and a pragmatic approach to addressing complex administrative challenges and making informed decisions.
• Communication & Interpersonal Skills: Exceptional written and verbal communication skills for effective interaction with all stakeholders, including senior leadership, faculty, staff, students, and regulatory officials.
• Stakeholder Management: Ability to build and maintain strong, collaborative relationships with internal departments, external vendors, regulatory bodies (AICTE, UGC, AKTU officials), and local administration.
• Adaptability & Change Management: Capacity to navigate change, manage administrative functions in a dynamic educational environment, and implement new policies or technologies effectively.

Work Environment & Schedule

Environment: This is a campus-based role within a fast-paced academic administrative environment. It requires continuous interaction with various departments, staff, faculty, and students.

Schedule: Standard institutional working hours apply. Flexibility may be required to manage operational needs, particularly during peak admission periods, examination times, or for campus events and regulatory inspections.

Job Type: Full-time

Pay: From ₹30,000.00 per month

Schedule:

• Day shift

Supplemental Pay:

• Performance bonus

Work Location: In person