Purchasing Executive

A. Procurement & Purchase Operations

• Identify purchase requirements based on stock levels and sales trends.
• Raise and manage Purchase Orders (PO) for gold, diamond, and silver items.
• Coordinate with vendors for timelines, delivery, and order status.
• Ensure purchase complies with budget, quality parameters, and design standards.
• Handle customized order requirements in coordination with design/karigar team.

B. Vendor Management

• Develop and maintain strong relationships with suppliers and manufacturers.
• Negotiate rates, wastage, credit terms, and making charges.
• Evaluate vendor performance based on quality, delivery, pricing, and reliability.
• Manage vendor meetings, sample approvals, and annual contracts.

C. Quality & Compliance

• Ensure all incoming jewellery meets QC/QA standards.
• Verify hallmarking, weight tolerance, diamond certification (IGI/GIA) and finishing.
• Coordinate with QC and hallmarking teams for testing and certification.
• Manage returns, rework, and discrepancies with vendors.

D. Inventory & Stock Management

• Monitor stock levels, fast-moving and slow-moving items.
• Plan replenishment based on season, festivals, and sales pattern.
• Coordinate with operations for barcode creation and stock entry.
• Analyse purchase and stock ageing reports for decision-making.

E. Market & Trend Analysis

• Track gold and diamond rate fluctuations.
• Study market trends, customer preferences, and competitor products.
• Recommend new designs or product categories for assortment enhancement.

F. Reporting & Documentation

• Maintain purchase reports, GRN data, and vendor statements.
• Submit weekly/monthly purchase summaries.
• Update ERP / stock management systems regularly.
• Support finance and accounts team for vendor payment processing.