Purchase Executive

To ensure timely procurement and supply of inventory, material supplies goods which meet stated standards at well-negotiated price, delivery, and credit terms. Responsible for vendor development, supply planning, follow-ups, reporting, and coordination across departments to maintain

uninterrupted production and smooth supply chain operations.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for efficient purchasing of inventory, supplies and consumables

• Conduct demand forecasting by analyzing sales trends, production plans, and historical consumption to project material requirements.

• Plan and monitor material requirements as per demand forecasts and production schedules, ensuring availability without overstocking.

• Coordinate and follow up with vendors for on-time deliveries, expediting shipments where required.

• Responsible for vendor evaluation/re-evaluation and selection based on production and distribution capabilities, performance, and consistent quality assurance.

• Source new/alternate vendors when necessary. Approve vendors based on:

(i) Past history method

(ii) Third-party approval

(iii) References from customers/other vendors

• Maintain vendor assessment forms, quality ratings, approved vendor lists, and other records.

• Receive purchase requisitions, verify for accuracy, prepare/process purchase orders in ERP, and maintain accurate purchase records.

• Prepare and present regular supply chain reports (e.g., purchase status, demand vs. supply gap, pending deliveries, inventory coverage, supplier performance) to management.

• Monitor inventory reorder levels, ensure economical purchasing, and maintain optimum inventory levels.

• Coordinate with the Quality Assurance department for quality-related issues/rejections and resolve with vendors.

• Liaise with Accounts for invoice approvals, debit notes, part payments, and advances.

• Track and report lead times, supplier OTIF (On Time In Full), demand forecast accuracy, and other supply chain KPIs.

• Ensure alignment of supply chain activities with production, warehouse, and sales requirements.

• Perform any other duties as assigned by management.

ORGANISATIONAL RELATIONSHIPS:

• Reports to Manager – Purchase.

• Coordinates with Manufacturing, Quality Assurance, Accounts, Warehouse, and Sales departments.

QUALIFICATIONS & EXPERIENCE REQUIRED:

• Bachelor’s degree/diploma from a reputed university (engineering preferred) with 2-4 years’ experience in purchasing and/or supply chain.

• Strong commercial knowledge w.r.t. taxes, freight, GST, logistics, and vendor contracts.

• Knowledge of dealing with mechanical and/or electronic parts/components.

• Knowledge of ERP systems, ISO, and MS Excel

• Strong communication (verbal & written), interpersonal & follow up skills.

• Good leadership, analytical ability, planning, and time-management skills.