Proposal Writer

Job Purpose

The Proposal Writer is responsible for creating compelling, persuasive, and high-quality proposals that help secure new business opportunities and support the company’s growth in the software development and IT services domain. This role involves close collaboration with cross-functional teams and leadership to craft winning responses to RFx opportunities and ensure consistency, accuracy, and impact in every submission.

Job Duties and Responsibilities

• Drive Opportunities:

  Identify and analyze RFx (RFI/RFP/RFQ/RFB) opportunities and collaborate with internal teams to shape effective proposal strategies.

• Proposal Development:

  Write clear, concise, and persuasive proposals tailored to various technical and business audiences.

• Collaboration:

  Work closely with subject matter experts across sales, technical, UX, product, and delivery teams, as well as internal stakeholders for key inputs and reviews.

• Quality Assurance:

  Ensure all proposals meet company standards for format, accuracy, and presentation while maintaining strict submission deadlines.

• Continuous Improvement:

  Maintain and enhance proposal templates, content libraries, and workflow automation tools for efficiency and consistency.

• Sizing & Pricing Support:

  Assist in effort estimation and pricing for small to medium app development and maintenance projects under the guidance of the Bids Lead.

Required Qualifications

Education

• Bachelor’s degree preferable in

  Computer Science, Information Technology, English, or a related field

  .

Experience

• 6-10 years of experience in

  proposal writing

  , preferably in

  software development or IT services

  .

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills with a strong command of English.
• Ability to write persuasively and adapt tone/style to suit different audiences.
• Proficiency in

  Microsoft Office Suite

  and

  Google Workspace

  .
• Familiarity with

  proposal automation tools

  and formatting best practices.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Collaborative mindset with the ability to work effectively with diverse teams and leadership levels.

Preferred Qualifications

• Experience writing proposals for

  app development and maintenance projects

  .
• Exposure to

  workflow automation

  or

  no-code tools

  .
• Familiarity with

  RFx processes in Canadian or North American markets

  .
• Advanced proficiency in

  Microsoft Word

  or

  Google Docs formatting

  .

Working Conditions

• Work Arrangement:

  Fully remote, based in India.

• Reporting Structure:

  Reports to the

  Bids Lead

  .

• Work Hours:

  Must have a

  2–3 hour overlap with Pacific Standard Time (PST)

  to facilitate collaboration with North American teams and leadership.

• Collaboration:

  Regular interaction with cross-functional teams across Canada and India.

Why Join Us

• Impactful Work:

  Your proposals will directly contribute to winning business and driving enterprise digital transformation.

• Collaborative Culture:

  Work closely with senior leadership, founders, and cross-functional teams across Canada and India.

• Career Growth:

  Access mentorship and structured development in proposal writing, solutioning, and business development.

• Global Exposure:

  Work with North American markets and cutting-edge public sector Projects.

Living AOT’s Values

Our values guide how we work, collaborate, and grow as a team. Every role at AOT is expected to embody and promote these values:

• Innovation

  : We pursue true innovation by solving problems and meeting unarticulated needs.

• Integrity

  : We hold ourselves to high ethical standards and never compromise.

• Ownership

  : We are all responsible for our shared long-term success.

• Agility

  : We stay ready to adapt to change and deliver results. 

• Collaboration

  : We believe collaboration and knowledge-sharing fuel innovation and success.

• Empowerment

  : We support our people so they can bring the best of themselves to work every day.