Project Planning and Coordination

Department: Central PMO (Project Management Office)

Reporting To: Project Head

Location: Company HQ (Gurugram, Sector 61)

Experience Required: 3+ years in project planning, scheduling, or PMO functions in interior fit-out or construction

Qualification: B.E./B. Tech mandatory; NICMAR/RICS preferred

🔎 Role Overview

The Planning & Coordination Lead plays a strategic role in AirBrick’s execution engine by ensuring project predictability, milestone discipline, and early risk detection. This central PMO role governs project planning systems, live tracking, milestone coordination, and interdepartmental alignment for all projects across the organization. The role acts as a control tower—bridging design, procurement, QS, CRM, and site execution through integrated planning and real-time MIS.

🧭 Key ResponsibilitiesMaster Project Planning & Baseline Setup

• Create and finalize master project schedules in coordination with Design, QS, Procurement, and Operations.
• Lock pre-mobilization baseline plans including GFC delivery, procurement dependencies, and RA billing milestones.
• Define critical path activities and planning checkpoints per project.

Live Project Tracking & Lookahead Planning

• Maintain weekly progress tracking vs. baseline across all active sites.
• Drive 2–4 week lookahead planning for execution teams.
• Ensure project-level dashboards and trackers are updated and accurate.

Milestone Alignment & RA Billing Support

• Track RA milestone calendars centrally for all projects.
• Ensure billing align]ment with QS and Finance to enable timely cash flow.
• Flag site, design, or procurement delays that can impact milestone realization.

Risk Management & Escalation

• Maintain centralized Risk Register and Delay Log for all projects.
• Highlight design issues, material delays, or dependencies threatening project timelines.
• Initiate and monitor mitigation plans; escalate unresolved risks to the Project Head.

Interdepartmental Coordination

• Lead weekly planning syncs across Design, QS, Procurement, CRM, and Execution teams.
• Track and close planning dependencies across departments (e.g., pending GFCs or BOQs).
• Ensure department inputs are aligned to project milestone schedules.

MIS, Dashboards & Review Reporting

• Own and publish project health dashboards and weekly MIS to the Project Head.
• Provide data for delay analysis, recovery schedules, and milestone scorecards.
• Ensure complete visibility for senior leadership on execution readiness and deviations.

SOP Compliance & Planning Governance

• Enforce planning SOPs, documentation formats, and meeting cadences across all projects.
• Lead digitization and automation of planning tools and dashboards.
• Identify planning gaps or trends and recommend process improvements.

🎓 Required Qualifications & SkillsEducation:

Mandatory: B.E. / B.Tech in Civil, Architecture, or Construction Management

Preferred:

• PG from NICMAR in Construction/Project Management
• MBA in Construction Project Management from RICS School of Built Environment
• Certification in Primavera P6, MS Project, or PMP

Experience:

Up to 3 years in a project planning, scheduling, or PMO role in interior fit-out, construction, or design-build firms

Demonstrated experience handling multi-project planning and interdepartmental coordination

Technical Skills:

• Proficient in MS Excel, Primavera P6, or MS Project
• Strong understanding of project planning systems, Gantt charts, RA billing timelines, and site execution cycles

Soft Skills:

• Highly organized with strong follow-up and tracking ability
• Cross-functional coordination and stakeholder management
• Problem-solving mindset and risk escalation discipline
• Confident communicator and dashboard presenter