Program Coordinator

Job Title: Program Coordinator: Experience in either (Health/Livelihood/Agriculture)

Job Description

Location: Ahmedabad, Maharashtra

Reporting to: Program Manager

Salary range : 35,000 - 40,000

How to Apply:

HR@ashrayfoundation.org

About the Role:

We are seeking a Program Coordinator (Health) to oversee and manage health-related

programs, ensuring their successful implementation and achieving key health outcomes. The

Program Coordinator will work closely with field staff, stakeholders, and funding agencies to

ensure project objectives are met within the defined scope, budget, and timeline. This

position requires a hands-on approach to managing the program and ensuring the

effectiveness of health initiatives at the community level.

Key Responsibilities:

Program Coordination & Reporting

 Coordinate with funding agencies and prepare monthly, quarterly, and annual reports

as per program requirements.

 Oversee the preparation of accurate documentation, including meeting minutes,

training records, and other necessary program documentation.

 Monitor and report project outcomes to senior management and ensure timely and

accurate communication of progress.

Training & Capacity Building

 Conduct orientation and training for field staff to ensure a thorough understanding of

the project’s objectives, roles, and responsibilities.

 Build the capacity of project staff through various training initiatives relevant to the

activities of the program.

 Organize and coordinate training for beneficiaries and the community at large,

identifying experts and finalizing terms of contact for training delivery.

Beneficiary Selection & Stakeholder Engagement

 Select beneficiaries from the community, working closely with field staff to ensure the

successful implementation of the program.

 Collaborate with government bodies and institutions as stakeholders to enhance the

program’s reach and impact.

 Develop a stakeholder engagement plan/matrix for effective project implementation

in the region.

Field Management & Performance Monitoring

 Monitor the performance of field staff and assess resource allocation to ensure

efficient project delivery.

 Conduct regular field visits to support the implementation of the program, offering

capacity building for field staff.

 Redress any grievances related to field staff duties and responsibilities, ensuring

smooth program execution.

 Identify performance gaps and develop tools and formats for monitoring and

evaluating staff performance.

Documentation & Reporting

 Document and record key activities such as meetings, trainings, and field visits with

proper signatures and verification from village Sarpanch or relevant authorities.

 Maintain an up-to-date center for project documentation, including proposals, reports,

and audio-visual materials.

 Ensure easy retrieval of knowledge products, factsheets, and write-ups by

maintaining a centralized database.

Project Implementation & Quality Assurance

 Successfully implement health and social impact programs, ensuring adherence to

scope, budget, time, and quality.

 Develop and enforce project implementation tools and processes to ensure the

smooth running of programs.

 Oversee the translation of communications for field training and other essential

project communications.

Financial Oversight & Payments

 Check and authorize payments related to the program, ensuring they align with the

budget and project guidelines.

Community & Government Relations

 Foster positive relationships with government stakeholders and community leaders to

facilitate the implementation of health programs.

 Build and maintain rapport at the government and community level to strengthen

program outcomes.

Knowledge Sharing & Case Studies

 Develop case studies of program activities, highlighting the impact of health

interventions at the field level.

 Support the sourcing of new projects, ensuring that they align with program

objectives, scope, budget, and quality standards.

Qualifications & Experience:

 Bachelor's or Master’s Degree in Public Health, Social Work, or a related field.

 Minimum 3-5 years of experience in health program coordination or a related field.

 Proven experience in managing health-related projects, including reporting and

stakeholder engagement.

 Strong knowledge of community development and social impact programs.

 Excellent communication and interpersonal skills, with the ability to engage

stakeholders at various levels.

 Strong organizational skills and the ability to manage multiple projects

simultaneously.

Additional Qualities We Value:

 Ability to think critically and solve problems in a fast-paced environment.

 A proactive approach to project management and team leadership.

 Strong attention to detail and ability to manage complex tasks effectively.

 Ability to work collaboratively with diverse teams and stakeholders.

 A deep understanding of health-related challenges in the community and strategies

for addressing them.

Why Join Us?

 Impact-Driven Work: Lead health programs that directly improve the well-being of

communities and individuals.

 Growth Opportunities: Be part of a dynamic and growing team with opportunities

for career development and learning.

 Collaborative Culture: Work in a team-oriented environment that fosters

collaboration and knowledge-sharing.

If you are a driven, results-oriented professional with a passion for improving community

health, we encourage you to apply!

How to Apply:

HR@ashrayfoundation.org