Job
Description
We are seeking a dynamic and detail-oriented People Operations Associate to join our growing People team This role offers an excellent opportunity for someone early in their HR career to gain hands-on experience across a wide range of HR functions including onboarding, HR systems management, compliance, vendor coordination, payroll support, and employee experience The ideal candidate is organized, proactive, and passionate about building a positive and seamless people experience Shape Key Responsibilities: Onboarding & Pre-Onboardingo Prepare offer letters and manage pre-onboarding activities Pre onboarding Collection of documents, initiation of Assets procurement through internal stakeholders o Setting up Day 1 induction for new joiners o Coordinate background verification (BGV) and ensure timely collection of necessary documents HRMS Administration (Keka): o Maintain employee records including creation, deletion, and updates of profiles o Manage leave records, enable workflows, and support exit processes on HRMS Compliance & Audits: o Assist in maintaining compliance documentation and support internal and external audits Vendor Management: o Coordinate with external partners for insurance administration and financial processes (eg, G&J) Letter Management: o Draft and issue various employee letters such as offer, appointment, confirmation, appraisal, bonafide, and others as required Payroll Support: o Provide accurate payroll inputs, validate payroll sheets, and liaise with finance partners to ensure error-free execution Employee Query Resolution: o Act as the first point of contact for addressing and resolving day-to-day employee queries Exit & Offboarding: o Manage the exit process, coordinate with stakeholders for clearances, and ensure timely full and final settlement MIS & Reporting: o Prepare and maintain HR reports and dashboards for internal use Training Coordination: o Facilitate and coordinate annual trainings including POSH (Prevention of Sexual Harassment) and Infosec awareness across the organization Shape Qualifications: 6 months 1 year of relevant HR/People Operations experience Familiarity with HRMS platforms (experience with Keka preferred) Basic understanding of HR processes, payroll, and compliance requirements Strong organizational skills with attention to detail Good communication and interpersonal skills Proficiency in MS Office tools (Excel, Word, PowerPoint) Shape What We Offer: Exposure to end-to-end HR operations in a dynamic, fast-paced environment Opportunity to learn and contribute to multiple facets of People Operations A collaborative and supportive work culture
