Payroll Trainee

"Ever wanted to ensure every paycheck is accurate and every detail is flawlessly recorded? Step into the role of a Payroll Trainee and be the backbone of precision, trust, and timely compensation!"

🧾 ABOUT THE ROLE:

As a Payroll Trainee, your primary responsibility is to ensure that timesheet processing for specific regions or clients is carried out with precision and timeliness, strictly following the defined service level agreements (SLAs). This means you must accurately review and process timesheets—whether weekly, fortnightly, or monthly—while adhering to client-specific requirements and deadlines. Your role is crucial in maintaining data integrity, avoiding errors, and ensuring that all payroll-related information is handled efficiently and confidentially. By doing so, you help uphold the company’s commitment to quality service and client satisfaction.

💼 What You’ll Be Doing:

• 🕒 Timesheet Checking:

• You will be responsible for thoroughly reviewing timesheets submitted on a weekly, fortnightly, or monthly basis. This includes verifying hours worked, leave taken, and overtime to ensure all entries are accurate and compliant with internal policies and client-specific requirements.

• 📬 Mailbox Management:

• You’ll manage the payroll department’s mailbox, ensuring timely responses to queries, organizing incoming timesheets and documents, and maintaining a clean and efficient communication flow.

• 🔍 Data Accuracy:

• A critical part of your role is to double-check all data entries for inconsistencies or errors. You’ll need to be vigilant in spotting discrepancies and ensuring that all payroll data is accurate before processing.

• 🚫 Error-Free Processing:

• You’ll be expected to maintain flawless records by accurately saving timesheets and updating Excel trackers. This includes cross-verifying data and ensuring that all files are organized and up to date.

• 📢 Special Instructions:

• You’ll identify and communicate any special payroll instructions—such as adjustments, bonuses, or deductions—to the payroll team to ensure they are applied correctly during processing.

• 🧾 Invoice Support:

• You’ll assist in preparing supporting documentation for client invoices, ensuring that all necessary timesheet and payroll data is available and correctly formatted for billing purposes.

• 🗃️ Record Maintenance:

• You’ll be responsible for updating and maintaining payroll records, ensuring they are complete, accurate, and stored securely for future reference and audits.

• 🔐 Confidentiality:

• Handling sensitive employee information is a key part of the role. You must maintain strict confidentiality and follow data protection protocols to safeguard payroll data.

• 🤝 Team Contribution:

• You’ll work closely with other team members to meet deadlines and support shared goals. Your collaboration will help ensure smooth payroll operations and a positive team environment.

• 📋 Policy Adherence:

• You’ll follow all internal policies and procedures related to payroll processing and will be encouraged to suggest improvements that enhance efficiency and accuracy.

• 📊 Report Assistance:

• You’ll support the Payroll Supervisor by preparing and updating various reports, such as payroll summaries, error logs, and compliance checklists, contributing to informed decision-making.

🔍 What We’re Looking For:

• 🧠 Experience:

• Candidates should have 1–2 years of experience in payroll processing or a similar corporate role, with a solid understanding of payroll cycles and administrative processes.

• 🧩 Analytical Skills:

• You should be able to analyze data, identify inconsistencies, and resolve issues efficiently. Strong problem-solving skills are essential for handling payroll discrepancies and ensuring accuracy.

• 👀 Attention to Detail:

• Precision is key in payroll. You must be meticulous in reviewing data, spotting errors, and ensuring that all records are accurate and compliant with regulations.

• 🗣️ Communication:

• Strong verbal and written communication skills are important for interacting with team members, responding to queries, and documenting processes clearly and professionally.

• 💻 Tech Savvy:

• Proficiency in Microsoft Excel is essential, including functions like VLOOKUP, pivot tables, and data validation. Familiarity with payroll software or ERP systems is a strong advantage.

• 🤗 Team Player:

• You should be comfortable working in a collaborative environment, supporting colleagues, and contributing to a positive and productive team culture.

• 🔐 Confidentiality:

• You must demonstrate integrity and discretion when handling sensitive payroll and employee information, ensuring compliance with data privacy standards.

Why NES Fircroft?

Attractive Compensation:

Flexible Work Environment:

Career Growth:

Fun Culture:

Generous Leave Policy:

Health & Wellness:

“Empower our future with your talent. Join our sustainable energy mission!”

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