Office Manager, Pune

Senior Office Manager, Pune

What you’ll do:

As an Office Manager at Regnology, you will play a key role in ensuring the smooth and efficient daily operations of our Pune office. You will be the central point of contact for all office-related activities, including facilities management, vendor coordination, office supplies procurement, and supporting both internal teams and external visitors. The role requires a proactive and hands-on approach, excellent organizational skills, and the ability to manage multiple responsibilities while maintaining a high level of service.

• Overseeing daily office operations: mail handling, visitor reception, meeting room setup, and vendor coordination (cleaning, repairs, utilities).
• Managing office supplies and IT equipment inventories (laptops, peripherals).
• Acting as primary contact for office-related matters with landlords, suppliers, and internal teams.
• Processing invoices and handling phone/email support requests, particularly during peak periods.
• Organizing local office events, internal catering, and supporting administrative tasks for various departments.
• Ensuring compliance with health & safety protocols, managing recycling initiatives, and monitoring office efficiencies.
• Coordinating onboarding/offboarding logistics (access badges, IT equipment) and managing subscriptions.
• Tracking office usage and utility metrics (CO2 reporting) on a quarterly basis.

Why we should decide on you:

• 5+ years of experience in office management, facilities coordination, or similar administrative roles.
• Strong organizational and multitasking skills, with a proactive and hands-on attitude.
• Experience coordinating vendors and service providers.
• High level of service orientation with excellent communication and interpersonal skills.
• Comfortable managing a variety of tasks, from daily office operations to supporting broader company initiatives.
• Familiarity with basic IT inventory management processes.
• Knowledge of office compliance and health & safety standards.
• Fluent in English; proficiency in additional languages is a plus.
• A self-starter who thrives in a dynamic and fast-paced environment, always looking for ways to improve processes and office efficiency.
• Located in Pune area, with availability for on-site attendance.

Why you should decide on us:

• Let’s grow together, join our market leading SaaS company – our agile character and culture of innovation enables you to design our future.
• We provide you with the opportunity to take on responsibility and participate in international projects.
• In addition to our buddy-program, we offer numerous individual and wide-ranging training opportunities during which you can explore technical and functional areas.
• Our internal mobility initiative encourages colleagues to transfer cross functionally to gain experience and promotes knowledge sharing.
• We are proud of our positive working atmosphere characterized by a supportive team across different locations and countries and transparent communication across all levels.
• Together we're better - meet your colleagues at our numerous team events.

Your privacy is important to us:

Recognizing the benefits of working in diverse teams, we are committed to equal employment opportunities regardless of gender, age, nationality, ethnic or social origin, disability, and sexual identity.

Are you interested? Apply now!

https://www.regnology.net

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