OFFICE ADMIN & FACILITIES MANAGER

COMPANY DESCRIPTION

At EBG Group, we are driven by a no-nonsense approach to solving real-world problems. We don’t just focus on ideas; we focus on tangible solutions that create value & positively impact industries.

Our vision is to continue leading the charge in shaping industries that matter in today’s modern world by addressing challenges head-on and making things right.

EBG Group established in 2019, partnered with Global Brands securing licensing agreements, expanding dealership/ franchise network and brand presence across multiple industries.

Office Admin & Facilities Manager

Company Website – www.theebg.com

Role Overview

The Admin Manager will be responsible for ensuring smooth day-to-day administrative and office operations at the EBG Powerhouse office. The role requires strong coordination skills, vendor management, facility upkeep, and internal support to management and employees.

Key Roles & Responsibilities

Office Administration & Facility Management

• Manage daily office operations, housekeeping, security, pantry, and office maintenance.
• Ensure cleanliness, hygiene, and proper upkeep of the office premises.
• Coordinate with facility vendors for repairs, AMC services, electrical, plumbing, IT support, etc.
• Monitor office assets, furniture, and equipment usage and maintenance.

Vendor & Procurement Management

• Identify, negotiate, and manage vendors for office supplies, housekeeping, security, courier, and maintenance.
• Handle procurement of office stationery, pantry items, consumables, and other admin requirements.
• Maintain vendor records, contracts, invoices, and payment coordination with accounts team.

Employee Support & Coordination

• Support employees with admin-related requirements (ID cards, access, seating arrangements, assets).
• Coordinate onboarding logistics for new employees (workspace setup, access, basic admin induction).
• Manage office attendance registers (if required) and visitor coordination.

Travel, Logistics & Coordination

• Arrange travel bookings, accommodation, and logistics for management and staff as required.
• Handle courier, dispatch, and inward/outward register maintenance.
• Coordinate meeting room bookings and basic meeting arrangements.

Records, Compliance & Documentation

• Maintain admin-related records, files, agreements, and office documentation.
• Ensure compliance with basic statutory requirements related to office operations (licenses, renewals, fire safety, etc.).
• Support audits by providing admin and facility-related data.

Management Support

• Assist senior management with administrative coordination and office-related reporting.
• Prepare monthly admin expense reports and MIS.
• Handle any special tasks assigned by management from time to time.

Desired Candidate Profile

• Education: Graduate in any discipline
• Experience: 12 years of experience in Office Administration & Facilities Management
• Industry Preference: Corporate offices, real estate offices, IT Offices, business groups, or large workplaces

Key Skills & Competencies

·      Strong organizational and multitasking skills

·      Vendor management and negotiation skills

·      Good communication and coordination abilities

·      Basic knowledge of MS Excel, Word, and email handling

·      Problem-solving and proactive attitude

·      Ability to handle pressure and manage multiple tasks

Reporting To

• You will report to the CEO/COO of EBG Group

Working Days

• Monday to Saturday Working (6 days a week)

Joining Time

• Within 30 to 45 days from the date of Offer given

Reporting Office

• You will be based at our new EBG Group Central Office, Madhapur/Hitec City Area, Hyderabad

Salary Package

• Your Approximate Salary package will be as per the industry standards